Agenda of Ordinary Council Meeting

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10 General Manager’s Report & Supplementary Matters

10.1 Council's Resolution Tracker

File Number: -

Author: Rosemarie Lewandowski, Administration Officer Project

Authoriser: Des Bilske, General Manager

Recommendation

That Council receives and notes the status of previous resolutions of Council on both manual and INFOCOUNCIL Resolution tracker reports.

Background

The Council Resolutions Tracker has been prepared to allow Councillors to review the status of their decisions (resolutions) at Council Meetings.

The manual Tracker comprises two (2) lists – ‘active’ and ‘completed’ and includes all resolutions from the previous meetings of the Council that require action. The resolutions that are reported by Council’s officers as complete will drop off the ‘active’ list and be captured on the ‘completed’ list.

The Resolutions Tracker from INFOCOUNCIL is attached along with the previous manually generated Tracker which will be archived once all resolutions on it have been completed.

Discussion

For Council information.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.1 - Council decision making takes into account the needs and priorities of our local communities and the longer term social, cultural, economic and environmental viability and sustainability of our region

Budgetary Implications

Nil.

Policy Implications

Nil.

Legislative Implications

Nil.

Risk Analysis

· What can happen? Directors and or staff do not follow up on the resolutions.

· How can it happen? Resolutions being overlooked or misplaced

· What are the consequences of the event happening? Resolutions not being completed in a timely manner

· What is the likelihood of the event happening? Low

· Adequacy of existing controls? Executive assistant and Admin assistant email the resolutions to Council Officers for actioning. EA and AA follow up with reminders to Council Officers for completion of resolutions.

· Treatment options to mitigate the risk? Due diligence undertaken by administration and Council Officers

Conclusion

The Council Resolutions Tracker has been prepared to allow Councillors to review the status of their decisions (resolutions). The Tracker was introduced in September 2018 and includes all resolutions made by Council after that period that require action. The resolutions that are reported by Council’s officers as complete will drop off the manual ‘active’ list and be captured on the ‘completed’ list.

The INFOCOUNCIL list will contain both active and completed actions for a period of three months. This process will take place for every Council Meeting.

Attachments

1. Infocouncil Resolution Tracker_May 2019 ⇩

2. Manual Resolution Tracker_May 2019 ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10.2 Setting of Councillor & Mayor Fees 2019/20

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

Recommendation

That the Council establish the Councillor’s fee at $12,160; and the Mayor’s fee at $26,530 for the 2019/20 financial year.

Background

The Council will need to establish the fees to be paid to the Mayor and Councillors for the 2019/20 financial year.

Discussion

The LGRT has handed down its 2019 Annual Report and Determination on the fees payable to councillors and mayors, awarding the maximum increase allowable - of 2.5 per cent - in line with the public sector wage cap. The increase takes effect on and from 1 July 2019.

Murray River Council has been classified as a ‘Rural’ council. Councils categorised as ‘Rural’ will typically have a population below 20,000. Other features which distinguish them from other non-metropolitan councils include:

· one or two significant townships combined with a considerable dispersed population spread over a large area and a long distance from a major regional centre

· a limited range of services, facilities and employment opportunities compared to ‘Regional Rural’ councils

· local economies based on agricultural/resource industries.

Pursuant to Section 241 of the Act, the annual fees to be paid to Councillors and Mayors of a ‘Rural’ council effective on and from 1 July 2019 are determined as follows:

Category

Councillor/Member

Annual Fee

Mayor/Chairperson

Additional Fee*

Minimum

Maximum

Minimum

Maximum

General Purpose Councils –

Non-metropolitan

Rural

$9,190

$12,160

$9,780

$26,530

*This fee must be paid in addition to the fee paid to the Mayor/Chairperson as a Councillor/Member (s.249(2)).

A council cannot fix a fee higher than the maximum amount determined by the LGRT. If a council does not fix a fee, the council must pay the minimum fee determined by the LGRT.

A copy of the Tribunal’s 2019 Annual Report and Determination was published in the NSW Government Gazette (No. 37 of 26 April 2019, pages 1208 to 1228): https://gazette.legislation.nsw.gov.au/so/download.w3p?id=Gazette_2019_2019-37.pdf

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.2 - Council acts in a financially responsible manner to ensure delivery of safe and sustainable services to the community

Budgetary Implications

The Mayor and Councillors fees are contained in Council’s budget.

Policy Implications

Murray River Council Councillor Expenses & Facilities Policy (POL103).

Legislative Implications

Local Government Act 1993.

Risk Analysis

· What can happen?

The Council not establish the fees to be paid to the Mayor and Councillors for the 2019/20 financial year.

· How can it happen?

There be no resolution of the Council establishing the fees to be paid to the Mayor and Councillors for the 2019/20 financial year.

· What are the consequences of the event happening?

If a council does not fix a fee, the council must pay the minimum fee determined by the LGRT.

· What is the likelihood of the event happening?

Low.

· Adequacy of existing controls?

Sound, as this matter is reported to the Council on an annual basis.

· Treatment options to mitigate the risk?

Nil.

Conclusion

Sections 248 and 249 of the Local Government Act 1993 (the ‘Act’) require councils to fix and pay an annual fee based on the Local Government Remuneration Tribunal’s (LGRT) determination each financial year. The LGRT has handed down its 2019 Annual Report and Determination on the fees payable to councillors and mayors, awarding the maximum increase allowable - of 2.5 per cent - in line with the public sector wage cap. The increase takes effect on and from 1 July 2019. The Council will need to establish the fees to be paid to the Mayor and Councillors for the 2019/20 financial year.

Attachments

1. OLG Circular to Councils 19-07 - 2019-20 Determination of the Local Government Remuneration Tribunal ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10.3 Local Government NSW - Annual Conference 2019

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

Recommendation

That Council be represented at the Local Government NSW Annual Conference 2019, to be held 14-16 October in Sydney, by the Mayor, Deputy Mayor, General Manager and any other Councillor as determined by the Council.

Background

The Local Government NSW (LGNSW) Annual Conference is the annual policy-making event for NSW general-purpose councils and associate members. It is the pre-eminent event of the local government year where local councillors come together to share ideas and debate issues that shape the way councils are governed.

For the past two years, it has been the general practice of the Council to be represented at the Conference by the Mayor, Deputy Mayor, General Manager and any other Councillor, as determined by the Council.

Discussion

The LGNSW Annual Conference 2019 will be held from Monday 14 October to Wednesday 16 October at The William Inglis Hotel, Warwick Farm.

The Council will need to establish representation to the Conference as a matter of urgency, as there is always a shortage in accommodation at this location during this time.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.4 - Develop and pursue advocacy on behalf of the community

5.4.2 - Identify opportunities to partner with other organisations or agencies to increase advocacy effectiveness and positive outcomes for the community

Budgetary Implications

There are allocations in Council’s annual budget for attendance at conferences by Councillors and the General Manager.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Nil.

· How can it happen?

Nil.

· What are the consequences of the event happening?

Nil.

· What is the likelihood of the event happening?

Nil.

· Adequacy of existing controls?

Nil.

· Treatment options to mitigate the risk?

Nil.

Conclusion

The LGNSW Annual Conference 2019 will be held from Monday 14 October to Wednesday 16 October at The William Inglis Hotel, Warwick Farm. The Council will need to establish representation to the Conference.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10.4 Local Government NSW - Member Subscription for 2019/20

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

Recommendation

That the Council endorse the action of the General Manager in continuing Council's membership to Local Government NSW for 2019/20.

Background

Local Government NSW (LGNSW) is the peak organisation that represents the interests of NSW general and special purpose councils.

The role of LGNSW is to represent local government in line with members’ interests, and provide quality advice, support and member services. LGNSW achieves this by:

· Actively and persuasively representing the views of local government to the NSW and Australian governments

· Providing effective, responsive and accountable leadership to member councils

· Providing a comprehensive range of high-quality services and policy advice to members

· Increasing the capacity of local government to deliver quality services and meet the needs of local communities across NSW

· Enhancing the profile and building community trust in and awareness of local government.

Murray River Council is currently a member of LGNSW.

Discussion

Council's LGNSW member subscription for 2019/20 has been calculated at $33,060.44 (inclusive of GST) and has been authorised by the General Manager for payment.

Membership fees are calculated on the following basis:

· A flat base component (currently 35.7% of the total subscription which is divided by the number of members to work out the amount each member pays);

· A population-based component (which rises at a decreasing rate as population increases); and

· An expenditure-based component (which rises at a decreasing rate as expenditure increases).

This methodology ensures that fees are equitable, transparent and consistent.

There has been a modest increase to Council's fee compared to 2018/19, which LGNSW states is necessary to ensure LGNSW remains a strong, sustainable and influential association. LGNSW continues to review and expand its services so it can continue to provide the very best value for our membership dollar.

The benefits of membership of LGNSW are as follows:

· advocacy and representation – campaigns, lobbying, relationship-building with government at political and departmental levels

· policy advice

· industrial relations and workplace support – representing councils in industrial disputes and award matters, making and varying industrial awards

· legal advice – advising on legal policy matters, legislation and the LGNSW Legal Assistance Policy

· organisational development and capacity building – elected member mentor programs, professional development networks

· grant support

· professional development and training – best value and specifically designed for local government (including eLearning programs), Capability Framework and PD in a Box

· professional networking opportunities – through conferences, workshops and professional forums

· executive recruitment and performance reviews

· management consulting and structure reviews

· procurement services and bulk supply arrangements – designed especially for councils, saving time and money (through Local Government Procurement).

Advocacy Update

In the lead-up to the state election in March, councils asked LGNSW to advocate on 12 priority areas.

LGNSW will now work with the re-elected Berejiklian government to realise and build on the commitments it made including: the delivery of a 20-year Waste Strategy; $60M for libraries; $1B for roads and bridges; review of the T-Corp loans policy; keeping ownership of local water utilities in council hands; renewing the intergovernmental agreement; and amending local government expenditure provisions of the Electoral Funding Act 2018 before the 2020 elections (in line with NSW parliamentary committee recommendations).

See the attached Advocacy Update (Attachment 1) or visit LGNSW website (https://www.lgnsw.org.au/policy/lgnsw-advocacy-priorities-2019-0) for more information.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.2 - Council acts in a financially responsible manner to ensure delivery of safe and sustainable services to the community

Budgetary Implications

Membership of LGNSW is included in Council's annual budget calculations.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Council does not take out membership of LGNSW for 2019/20.

· How can it happen?

The Council resolves to not be a member of LGNSW for 2019/20.

· What are the consequences of the event happening?

If Council is not a member of LGNSW, it runs the risk of little to no representation and/or advocation on its behalf at State and Federal government level, as well as little to no access to a range of relevant, quality local government services.

· What is the likelihood of the event happening?

Low.

· Adequacy of existing controls?

The cost of membership of LGNSW is factored into Council’s annual budget calculations.

· Treatment options to mitigate the risk?

Provision of this report to the Council with positive factors in why Council should continue to be a member of LGNSW in 2019/20.

Conclusion

Local Government NSW (LGNSW) is the peak organisation that represents the interests of NSW general and special purpose councils. The role of LGNSW is to represent local government in line with members’ interests, and provide quality advice, support and member services. Murray River Council is currently a member of LGNSW. Council's LGNSW member subscription for 2019/20 has been calculated at $33,060.44 (inclusive of GST) and has been authorised by the General Manager for payment.

Attachments

1. LGNSW Advocacy Update - April 2019 ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10.5 Renew Our Libraries Campaign - Wrap-up Report

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

Recommendation

That the information be noted.

Background

As Councillors are aware, at the Ordinary Meeting of Council of 27 November 2018, the Mayor provided a Mayoral Minute on Public Library Funding, whereby the Council resolved as follows:

RESOLUTION 151118

Moved: Cr Gen Campbell

Seconded: Cr Nikki Cohen

1. That Council endorse the NSW Public Libraries Association and Local Government NSW library funding advocacy initiative, Renew Our Libraries.

2. That Council make representation to the local State Member, Member for Murray, Austin Evans MP, in relation to the need for additional funding from the NSW State Government for the provision of public library services.

3. That Council write to the Hon. Don Harwin, Minister for the Arts and the Hon. Walt Secord, Shadow Minister for the Arts, calling for bi-partisan support for the provision of a significant increase in state funding for NSW public libraries, supported by a sustainable future funding model.

4. That Council take a leading role in activating the campaign locally.

5. That Council endorse the distribution of the NSW Public Libraries Association and Local Government NSW library funding advocacy initiative information in Council libraries, as well as involvement in any actions arising from the initiative.

6. That Council formally advise the NSW Public Libraries Association and Local Government NSW that Council has endorsed the library funding advocacy initiative.

Discussion

Advice has been received from Local Government NSW (LGNSW) thanking councils for their exceptional support of the Renew Our Libraries campaign since its launch nine months ago. As a result of the combined efforts of councils and libraries across NSW, the NSW Government has committed an additional $60 million in funding for public libraries over four years from 2019-20.

The Renew Our Libraries Wrap-up Report (https://www.lgnsw.org.au/files/imce-uploads/581/Renew_Our_Libraries_wrap_report.pdf), provides an overview of the campaign objectives, roll-out and outcomes.

LGNSW and the NSW Public Libraries Association will now work to ensure public libraries across NSW benefit from the $60 million increase in funding.

LGNSW will also continue to urge the NSW Government to commit to a more sustainable funding model for the long term. The Renew Our Libraries goals remain: to double the funding – by providing an additional $94 million in funding to NSW public libraries over four years, index the funding, and legislate to protect the funding into the future.

To this end, LGNSW are seeking meetings with key ministers and crossbenchers to help realise the NSW Government’s commitments in the lead-up to the State Budget. While much of this work will take place behind the scenes, councils can rest assured that LGNSW remain committed to securing the best outcomes for public libraries and the communities they serve – right across NSW.

The support of councils and their libraries across the state has been instrumental in the success of Renew Our Libraries and remains a key platform for community engagement moving forward.

Strategic Implications

3 - Strategic Theme 3: Social Wellbeing

3.4 - Encourage skills development and lifelong learning

3.4.2 - Ensure the community has access to innovative and fit for purpose library services

Budgetary Implications

Nil.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Nil.

· How can it happen?

Nil.

· What are the consequences of the event happening?

Nil.

· What is the likelihood of the event happening?

Nil.

· Adequacy of existing controls?

Nil.

· Treatment options to mitigate the risk?

Nil.

Conclusion

Local Government NSW (LGNSW) has thanked councils for their exceptional support of the Renew Our Libraries campaign since its launch nine months ago. As a result of the combined efforts of councils and libraries across NSW, the NSW Government has committed an additional $60 million in funding for public libraries over four years from 2019-20. The Renew Our Libraries Wrap-up Report provides an overview of the campaign objectives, roll-out and outcomes. LGNSW and the NSW Public Libraries Association will now work to ensure public libraries across NSW benefit from the $60 million increase in funding.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10.6 Request from Murray Darling Association

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

Recommendation

That due to Council not being a current financial member of the Murray Darling Association, Council politely declines the invitation to support the Murray Darling Association’s funding proposal by making representation to State and Federal government.

Background

Correspondence has been received from the Murray Darling Association (MDA) via Councillor Peter Mansfield (Moira Shire Council), Chair of Region 2 encouraging Council to write to our local State and Federal MP’s seeking support for funding of the MDA to match the contribution of local government.

The funding proposal seeks $4.3M over 5 years and was developed following the MDA Strategic Planning workshop held in Echuca Moama in February 2019. The proposal will result in delivery of an enduring mechanism to fill the gap between government policy, agency activity and on-ground delivery of the Murray Darling Basin Plan that is in the final 4 years of implementation. Funding through the MDA will ensure that:

· stakeholder engagement is coordinated, genuine and effective

· supply projects are delivered efficiently, effectively and with community support

· the Basin Plan is implemented in the most timely and effective manner.

Recently, the National President of the MDA, Cr David Thurley and CEO, Emma Bradbury, met with the Offices of the Hon Scott Morrison MP; the Hon David Littleproud MP; and the Hon Bill Shorten MP to present the proposal for funding of the MDA.

The proposal has been well received by both sides of government, and while no funding commitment was given on the day, indications of continuing discussions in relation to both the funding and information exchange on regional issues were forthcoming.

Discussion

Does Murray River Council wish to support the MDA by making representations to the local State and Federal MP’s seeking support for funding of the MDA to match the contribution of local government?

As Councillors are aware, Council is not a current financial member of the MDA.

Strategic Implications

1 - Strategic Theme 1: Built/Physical Environment

1.4 - Effectively plan for, improve and maintain water, sewer and waste

1.4.1 - Plan and develop long-term Integrated Water Cycle Management Strategy taking into account climate change, water security for towns and industry (including agriculture), sustainable demand and growth, and the natural environment

Budgetary Implications

Nil.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Nil.

· How can it happen?

Nil.

· What are the consequences of the event happening?

Nil.

· What is the likelihood of the event happening?

Nil.

· Adequacy of existing controls?

Nil.

· Treatment options to mitigate the risk?

Nil.

Conclusion

The Murray Darling Association (MDA) is encouraging Council to write to our local State and Federal MP’s seeking support for funding of the MDA to match the contribution of local government. The funding proposal seeks $4.3M over 5 years and was developed following the MDA Strategic Planning workshop held in Echuca Moama in February 2019. Council is not a current financial member of the MDA.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10.7 Notice of Aged Care Quality Review of service activities and organisational governance

File Number: -

Author: Jackie Ingwersen, Manager Community Services

Authoriser: Des Bilske, General Manager

Recommendation

That Council acknowledge the Community Services department is about to participate in an Aged Care Quality Review, to be assessed for renewed accreditation for the delivery of community-based aged care services directly delivered

Background

Murray River Council - Community Services continues to provide direct services to clients eligible under the Commonwealth Home Support Program.

Discussion

As a requirement to maintain the Contract with the Department of Health, Murray River Council is required to participate in an external Quality Review, every three years, or earlier if directed.

The Review is conducted by officers of the Aged Care Quality and Safety Commission (ACQSC) where Murray River Council is measured on its compliance to deliver services prescribed under the Commonwealth Homecare Standards.

This Review will be the final Review being measured by the Commonwealth, Home Care Standards.

Future Reviews will measure service providers under the new Aged Care Standards, which will come into effect 1 July 2019.

The Scheduled Review Date is confirmed for Wednesday 5^th June, 2019.

Executive Directors will be interviewed by the ACQSC Officers, along with interviews of Murray River Council Community Services staff, volunteers, clients and any client advocates wishing to participate.

Murray River Council Community Services believe it is well-placed to participate in the Review, and do not anticipate any significant actions that will adversely affect service delivery.

Strategic Implications

3 - Strategic Theme 3: Social Wellbeing

3.3 - Support and enable our community

3.3.4 - Plan, advocate and encourage investment in aged care and disabled services (home-based, community-based)

Budgetary Implications

There are nil anticipated budgetary implications as a consequence of this Quality Review event.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Recommendations may come out of this external Review, with actions to complete

· How can it happen?

An identifiable weakness in compliance with individual Homecare Standards

· What are the consequences of the event happening?

Minor

· What is the likelihood of the event happening?

Unlikely

· Adequacy of existing controls?

Sufficient, but subject to external review

· Treatment options to mitigate the risk?

Maintain continued mapping of practices to the current aged care standards

Conclusion

Maintain continued mapping of practices to the current aged care standards

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10.8 Murray River Council Financial Assistance Program Framework

File Number: -

Author: John Harvie, Manager Economic Development & Tourism

Authoriser: Des Bilske, General Manager

Recommendation

That Council

1. Amends the Murray River Council Financial Assistance Program Framework by removing the following words from page two of the document under the heading ‘Annual Allocations’;

‘are co-funded by state or federal departments and which‘.

Background

Councils Financial Assistance Program Framework Document, under ‘Annual Allocations’ states;

‘The annual allocations category provides a council contribution to the funding of annual celebrations and events and programs that are co-funded by state or federal departments and which support community-strengthening initiatives or improve the quality of life of Murray River residents’.

Discussion

In reviewing the recipients of ‘Annual Allocations’ it is clear that not all of the allocations are co-funded by state or federal departments and, in fact, it is not council’s intention that all ‘annual allocations’ are to be co-funded.

It is therefore recommended that the following words be removed from the above paragraph; ‘are co-funded by state or federal departments and which‘.

Strategic Implications

4 - Strategic Theme 4: Economic Growth

4.1 - Encourage and support economic development across a range of sectors

4.1.2 - Support the local business sector to grow, adapt and respond to new opportunities

Budgetary Implications

Nil

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Nil

· How can it happen?

· What are the consequences of the event happening?

· What is the likelihood of the event happening?

· Adequacy of existing controls?

· Treatment options to mitigate the risk?

Conclusion

It is important that council policies and supporting documents accurately reflect and direct council’s intentions.

Attachments

1. MRC Financial Assistance Program Framework - Revised ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10.9 Murray River Council - Tourism Brand

File Number: -

Author: John Harvie, Manager Economic Development & Tourism

Authoriser: Des Bilske, General Manager

Recommendation

That Council

1. Adopt and endorse the new Murray River Council tourism brand.

Background

Prior to the merger of Wakool and Murray Shires each council had its own tourism brand.

Wakool Shire used the brand – ‘Wakool Rivers’ whilst Murray Shire promoted itself as part of the Echuca Moama brand and Mathoura ‘A Natural Wonderland’.

Discussion

Now, as Murray River Council, it is important to have a brand that is relevant to all of our communities across our much larger landscape and one that will provide a recognisable identity for our destinations.

The Economic Development and Tourism team have now developed a new brand supported by robust research, sensible rationale and one to which our communities can relate.

With councils endorsement a new visitor guide and website will be produced ready for promotion commencing in spring 2019.

The brand will be unveiled to councillors at the pre-council briefing session on 28 May and to communities during August and September 2019.

Strategic Implications

4 - Strategic Theme 4: Economic Growth

4.2 - Continue focus on strong and vibrant tourism

4.2.2 - Work with neighbouring councils to develop a connected tourism industry, infrastructure and promotion

Budgetary Implications

Nil

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Nil

· How can it happen?

· What are the consequences of the event happening?

· What is the likelihood of the event happening?

· Adequacy of existing controls?

· Treatment options to mitigate the risk?

Conclusion

It is important to have a brand that is relatable to all of our destinations (Communities), one that will attract increased visitation and make the MRC region recognisable and desirable in the tourism marketplace.

Attachments

1. Murray River Council - Branding Presentation (under separate cover)

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10.10 Sports Marketing Australia - Mountain Bike Australia - Agreement to host National Cup Tier 1 and UCI Events.

File Number: -

Author: John Harvie, Manager Economic Development & Tourism

Authoriser: Des Bilske, General Manager

Recommendation

That Council

1. Endorse the actions of the Manager Economic Development and Tourism in signing the three year agreement with Mountain Bike Australia to host a National Cup Tier 1 event in Moama.

2. Agree to the terms and conditions contained in the agreement.

Background

One of the goals highlighted in the Murray River Community Strategic Plan is focus on strong and vibrant tourism through development and promotion of national and international events.

Murray River Council commissioned Sports Marketing Australia to undertake a Capacity and Capability Study of sporting clubs and venues throughout the council area. As a result, Sports Marketing Australia (SMA) is now able to procure events that meet the standards of clubs capability and venues capacity.

Discussion

SMA have engaged with Mountain Bike Australia and has offered Council and the Echuca Moama Mountain Bike Club the opportunity to host a National Cup Tier 1 event in 2020, a National Cup Tier 1 Event with UCI world championship points in 2021 and 2022.

It is proposed to hold the 2020 event at the Five Mile Mountain Bike Track in Moama and all parties are working with NSW National Parks and Wildlife Service to gain approvals to use the facility.

The event is a two day event that will attract between 150 – 200 entrants and additional numbers of spectators and could deliver up to 400 room nights to local accommodation operators and additional benefits to retail, restaurant and entertainment venues.

Securing the event for a three year period provides an opportunity to grow the event and introduce our destination to people who may not have visited in the past.

Strategic Implications

4 - Strategic Theme 4: Economic Growth

4.2 - Continue focus on strong and vibrant tourism

4.2.3 - Promote and encourage local, state and national events

Budgetary Implications

The cost to secure the event is $5,000 in 2020 and $7,000 in 2021 and 2022 if the event is sanctioned by the UCI.

Council will seek sponsorship from local sponsors and any shortfall will come from council’s event budget.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

The event does not receive support from the mountain bike fraternity.

· How can it happen?

If the event is not promoted sufficiently by Mountain Bike Australia.

· What are the consequences of the event happening?

A reduced revenue benefit to Echuca Moama.

· What is the likelihood of the event happening?

Low, as the national and UCI points are sought after by riders and lead to national and international titles.

· Adequacy of existing controls?

Adequate

· Treatment options to mitigate the risk?

Work closely with Mountain Bike Australia.

Conclusion

It is expected that the return on investment will be in the order of 10:1 without taking into consideration the promotional value of hosting the event and attracting first time visitors.

The chances of riders returning to the track at other times of year to prepare for the National Cup event is high.

Attachments

1. Sports Marketing Australia - Mountain Bike Australia Agreement - Confidential

2. Information about the National Cup ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10.11 Moulamein Heritage Village Project Update

File Number: -

Author: John Harvie, Manager Economic Development & Tourism

Authoriser: Des Bilske, General Manager

Recommendation

That Council

1. Receive the reports provided by Moulamein Community Development Inc

2. Agree to enter into a 50 year lease agreement for the land located at 4 Paterson Street Moulamein for a nominal annual fee.

3. Grant delegated authority to the Mayor and General Manager to negotiate, sign and apply the council seal to the lease agreement.

Background

Moulamein Community Development Inc have proposed the development of a Heritage Village to be located on council land located at 4 Paterson Street Moulamein. The project will see a number of heritage buildings including a historic shearing shed relocated onto the proposed site.

The aim of the proposal is to increase visitation to Moulamein and to preserve buildings of significant heritage value.

Discussion

Moulamein Community Development Inc (MCDI) were successful in obtaining grant funding through the NSW Governments ‘Heritage Near Me’ funding program to undertake a feasibility and heritage study.

Council has agreed to lease the land, 4 Paterson Street, to the group for the purpose of developing the Heritage Village provided that the proposal is shown to be viable and desirable in the independent reports.

The reports have now been completed and show that the project is desirable from a heritage perspective and will preserve important and historic buildings and equipment for future generations.

The project has also been deemed feasible.

Both reports are attachments to this report and it is now recommended that council enter into a long term lease arrangement with the MCDI.

Strategic Implications

4 - Strategic Theme 4: Economic Growth

4.2 - Continue focus on strong and vibrant tourism

4.2.1 - Support for tourism investment and infrastructure, including accommodation

Budgetary Implications

It is not expected that any council funds, other than through community grant applications, will be required to fund the project.

Council may be requested to provide some in-kind support by way of assistance with funding applications, clean fill and grading of the site.

These requests will be dealt with if and when they are made.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

The project may not go ahead.

· How can it happen?

If the stakeholders decide for whatever reason not to proceed.

· What are the consequences of the event happening?

The lease on the land will include a clause that in such an event, the lease would become null and void.

· What is the likelihood of the event happening?

Moderate

· Adequacy of existing controls?

Adequate

· Treatment options to mitigate the risk?

The risk is borne by the MCDI.

Conclusion

This is a wonderful but ambitious project proposed by a community group who want to see their community prosper and attract visitors.

Council should give their support by way of entering into a long term lease arrangement for the land at 4 Paterson Street, Moulamein.

Attachments

1. Moulamein Heritage Village Feasibility Report - Confidential

2. Moulamein Heritage Village Strategy Report - Confidential

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10.12 Echuca Moama Tourism - Reports

File Number: -

Author: John Harvie, Manager Economic Development & Tourism

Authoriser: Des Bilske, General Manager

Recommendation

That

1. Council receive the reports from Echuca Moama Tourism

2. The Manager Economic Development and Tourism review the reports and provide comments to Echuca Moama Tourism Board.

Background

A requirement of Murray River Council’s Destination Marketing and Visitor Servicing Agreement, Echuca Moama Tourism is required to provide council with copies of its Destination Marketing Plan. Familiarisation Tour Schedule and the Business Plan and Budget for the current year.

Discussion

Copies of the various documents have been received and are attached for council’s information.

Strategic Implications

4 - Strategic Theme 4: Economic Growth

4.2 - Continue focus on strong and vibrant tourism

4.2.2 - Work with neighbouring councils to develop a connected tourism industry, infrastructure and promotion

Budgetary Implications

Nil

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

· How can it happen?

· What are the consequences of the event happening?

· What is the likelihood of the event happening?

· Adequacy of existing controls?

· Treatment options to mitigate the risk?

Conclusion

Echuca Moama Tourism is meeting its reporting obligations as outlined in the Murray River Council Destination Marketing and Visitor Servicing Agreement.

Attachments

1. Summary of Staff Familiarisation Visits ⇩

2. EMT Destination Marketing Plan 2018/19 ⇩

3. EMT Business Plan and Budget 2018/19 ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10.13 ASSESMENT - ROUND 2 COMMUNITY GRANTS PROGRAM

File Number: -

Author: Beck Hayward, Economic Development Officer

Authoriser: Des Bilske, General Manager

Recommendation

1. That Council fund the following projects, under Round 2 of its Community Grants Program:

Organisation Name	Project Title	Amount Requested	Amount Recommended
Moulamein Retirement Village Inc	Doran Wing Sensory Garden and Activities Area Atrium	$3,000.00	$3,000.00
Narelle Whitham - Art Relief Coordinator	Art Relief	$3,000.00	$1,500.00
Echuca Animal Rescue Service Inc.	Companion Animal Desexing Program	$3,000.00	$3,000.00
Moulamein Racing Club Inc.	Planting of native vegetation to regenerate the area.	$634.00	$634.00
Campaspe Murray Mental Health Network	Mental Health Cruise	$500.00	$500.00
Bunnaloo Public School	A portable stage for the Bunnaloo Community Centre	$3,000.00	$3,000.00
Mathoura Speed Shear	Norma Berry Memorial Chainsaw Competition Expansion	$2,150.00	$1,000.00
We Are Vivid	Destination Murray River: All Abilities Art Retreat	$3,000.00	$3,000.00
Lions Club of Moama NSW Inc	Moama Southern Cross Care Vegetable Garden Project	$3,000.00	$1,500.00
Christmas Saviours	Continuing to celebrate despite tough times	$3,000.00	$1,500.00
Mathoura Rural Fire Brigade	Operation Uniform Wash.	$3,000.00	$2,000.00
Barham Preschool	Barham Preschool Early Learning Centre	$3,000.00	$3,000.00
Moulamein Working Sheep Dog Club	Moulamein Working Sheep Dog Club Sheep Yard Panels	$1,000.00	$1,000.00
Koondrook Barham football netball club	Equipment	$1,500.00	$500.00
Friends of Old Moama	Presentation of Historic Documentation	$1,164.00	$1,164.00
Outback Theatre for Young People	30 Years Young - Sharing Our Regional Story	$2,500.00	$2,500.00
Mathoura Public School P and C Association	Sandpit Upgrades	$3,000.00	$1,000.00
Murray Downs Advancement Group	Purchase of accounting program Xero	$600.00	$600.00
TOTAL			$30,398.00

2. That Council fund the following events, under its annual contributions (i.e. as listed within the Community Financial Assistance Program Framework):

Organisation Name	Project Title	Amount Recommended
Echuca Steam, Horse & Vintage Rally Inc	2019 Echuca-Moama Steam Rally	$2,000.00
Mathoura Preschool	Mathoura Country Kids Festival	$750.00
Mathoura Events Committee Inc	Mathoura Easter Fair	$750.00
TOTAL

3. That in 2019-20 Council fund (from consolidated revenue) the World Invitational Town Crier Tournament (Includes Australian Guild Town Crier Championship) in the amount of $3,000.

4. That Council install air-conditioning in the Tooleybuc Hall, under its maintenance program.

5. That Council provide in-kind support to the Rich River Rod Run in 2020 (e.g. waive hire fees, provide waste etc).

Background

At the November 2018 Council meeting, Council resolved to run two rounds of the Community Grants Program each year, with $30,000 available in each round.

Round 2 of the program opened on 1 March 2019 and closed on 15 April 2019.

42 applications were received.

At the March Council meeting, it was resolved that General Manager Des Bilske and Councillors Cohen, Crowe and Aquino would sit on the assessment panel. All applications were assessed against set criteria and a list of projects were selected to recommend for funding.

Discussion

The total amount of funding requested was $110,415 and there is $30,000 available to grant in this round of the program. The total cost of all projects (should they all be delivered), is $441,612.

There were many worthy projects submitted for consideration, however with significantly less funding available than the amount requested, the assessment committee had to closely consider the benefits of each project for which funding was sought.

Strategic Implications

3 - Strategic Theme 3: Social Wellbeing

3.1 - Enable community access to services, programs and facilities to support and enhance health, wellbeing, and community safety

3.1.4 - Develop community-based plans for appropriate facilities and services (including variable use of facilities) to meet current and future needs of each community

Budgetary Implications

There is $30,000 allocated in the budget for this round of the grant program. An additional $398 is required to fund the recommended projects.

Policy Implications

These recommendations align with Council’s Financial Assistance Policy, adopted July 2018.

Legislative Implications

Council can financially assist others under s356 of the Local Government Act 1993 (LGA), for the purpose of exercising its functions. Also, under s377 (1A) of the LGA, Council may delegate its functions relating to the granting of financial assistance if the financial assistance is part of a specified program, and included in Council’s draft operational plan, and does not exceed 5 per cent of Council’s proposed income from the ordinary rates levied for that year.

Risk Analysis

· What can happen?

1. There is a slight risk that projects funded under the Community Grants Fund will not be delivered due to resource or financial constraints experienced by a grant recipient. Council will seek to mitigate this risk by working with community groups to support the delivery of their project.

2. There is a risk that there will be some negative reactions from the large number of unsuccessful applicants. Council will seek to mitigate this risk by communicating the high level of funding requested and the Economic Development Team will work with these applicants to seek funding opportunities elsewhere where possible.

· How can it happen?

1. Change of circumstance for the applicant.

2. Frustrated applicants.

· What are the consequences of the event happening?

1. Additional work and potential changes to the scope of a project.

2. Relationships diminished

· What is the likelihood of the event happening?

1. Low likelihood

2. Low likelihood

· Adequacy of existing controls?

1. Adequate

2. Adequate

· Treatment options to mitigate the risk?

1. Council will seek to mitigate this risk by working with community groups to support the delivery of their project.

2. Council will seek to mitigate this risk by communicating the high level of funding requested and the Economic Development Team will work with these applicants to seek funding opportunities elsewhere where possible.

Conclusion

The projects recommended are spread throughout the Council area and across a variety of categories, for example the aged, disability, environment, emergency services, sport, connectedness, education and heritage and will greatly promote the well-being of Murray River Council.

It would be both beneficial and judicious for Council to allocate funds towards those projects recommended.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10.14 Tooleybuc Managatang Football Netball Club - Request for assistance

File Number: -

Author: John Harvie, Manager Economic Development & Tourism

Authoriser: Des Bilske, General Manager

Recommendation

That Council resolves;

1. To inform the Tooleybuc Manangatang Football Netball Club of council’s current commitment to projects in Tooleybuc and that there are no funds available in the 2018/19 budget to commit to the project.

2. Allocate $10,000 in the 2019/20 budget towards the upgrade of the netball courts at the Tooleybuc Recreation Reserve.

3. Congratulate the Tooleybuc Manangatang Football Netball Club on its initiative in seeking grant funding for the project but remind the committee of the need to seek council support for projects prior to submitting future funding applications.

Background

The Tooleybuc Manangatang Football Netball Club were recently successful in obtaining NSW government funding of $100,000 towards the upgrade of the netball courts at the Tooleybuc recreation reserve.

The total cost of the project is $122,000 with the club required to fund $17,000 in cash and $5000 in-kind contribution.

Discussion

The club has recently written to council requesting assistance to pay the $17,000 cash component required to secure the funding.

Council’s commitment through the community financial assistance program has been fully allocated for the 2018/19 budget period and there is currently no other funds available within the budget to commit to this project.

Council could consider allocating the funds from the 2019/20 Community Grants Program which will have a total funding allocation of $60,000 over the two funding rounds. The current maximum amount of funding through the Community Grants Program is only $3,000 and this would limit the amount of funds available to be distributed to other successful applicants.

Council could also consider a, one off, allocation of funds in the 2019/20 budget.

However, it is worth noting that Council has committed to and is currently implementing projects valued at almost $1.5m in Tooleybuc.

Strategic Implications

3 - Strategic Theme 3: Social Wellbeing

3.1 - Enable community access to services, programs and facilities to support and enhance health, wellbeing, and community safety

3.1.5 - Plan for, provide, maintain, improve, and encourage access to sporting facilities, recreational grounds, parks and gardens, natural bushlands to create active and passive environments for enjoyment of residents and visitors

Budgetary Implications

There are currently no funds available in the 2018/19 budget to allocate to this project.

Policy Implications

Murray River Council Community Financial Assistance Policy (POL109).

Legislative Implications

Risk Analysis

· What can happen?

The offer of funding may be withdrawn.

· How can it happen?

· The club may not be able to meet its commitment to provide a cash contribution of $17,000

· What are the consequences of the event happening?

The netball courts will not be upgraded and the club will not be able to host finals at the Tooleybuc Recreation Reserve. This would deprive the club of revenue.

· What is the likelihood of the event happening?

High

· Adequacy of existing controls?

Adequate, however the club could have consulted with council and the recreation reserve committee before applying for the funds.

· Treatment options to mitigate the risk?

Manage the situation.

Conclusion

The club used its initiative to seek funding for this important project and was successful. Council does not have funds available in the current budget to assist the club. Council should, as a one off, allocate $10,000 in the 2019/20 budget towards the project.

Attachments

1. Letter requesting assistance ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

11 Director Corporate Services Report & Supplementary Matters

11.1 Financial Statements & Investments as at 30 April 2019

File Number: -

Author: Abbas Mehr, Financial Accountant

Authoriser: Ross Mallett, Director Corporate Services

Recommendation

1. That the Officer’s report on Council’s Financial Statements, Bank Reconciliations and Investments as at 30^th April 2019 be received and noted

2. That the report detailing Council’s cashbook balance of $58,630,062.69 as at 30^th April 2019 is received.

3. That the report detailing Council’s investment balance of $54,663,790.65 as at 30^th April 2019 is received

Background

Shown below are the Financial Statements, Bank Reconciliations and Investments for the period ending 30^th April 2019.

Discussion

REPORT - BANK RECONCILIATION

Shown below are the Financial Statements, Bank Reconciliations and Investments for the period ending 30^th April 2019.

INTERIM STATEMENT OF BANK BALANCES AS AT 30^th APRIL 2019 OF COUNCIL’S COMBINED ACCOUNTS

INTERIM INTERNAL CASHBOOK BALANCES

OVERDRAFT LIMITS: Bank Overdraft - $650,000.00.

I hereby certify that the cashbook of the various funds of Council has been reconciled, with the appropriate Pass Sheets as at 30^th April 2019.

Ross Mallett

Responsible Accounting Officer

REPORT - INVESTMENTS AS AT 30^th APRIL 2019

As required by Section 212 of the Local Government (General) Regulation 2005 and Section 625 of the Local Government Act 1993, the details of Council’s surplus funds invested, totalling $54,663,790.65 are listed below:

Investments Continues Next Page

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.2 - Council acts in a financially responsible manner to ensure delivery of safe and sustainable services to the community

Budgetary Implications

Current low interest rates may reduce the expected interest revenue.

Policy Implications

Investments have been made in accordance with the Council Investment Policy which was adopted on the 17th October 2017.

Legislative Implications

Section 625 of the Local Government Act 1993, Regulation 212 of the Local Government (General) Regulations 2005, Trustees Act 1925 Section 14.

Risk Analysis

· What can happen?

Imprudent use of council’s financial resources

· How can it happen?

Not following investment rules, policies or mandates

· What are the consequences of the event happening?

Potential loss of financial resources

· What is the likelihood of the event happening?

Low

· Adequacy of existing controls?

Good

· Treatment options to mitigate the risk?

Responsible management of financial resources invested in accordance with Council’s investment policies and mandate.

Conclusion

Murray River Council’s liquidity is in a satisfactory position at 30^th April 2019.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

12 Director Engineering Report & Supplementary Matters

12.1 Update on Merool Road Moama

File Number: -

Author: Frederik Groenewald, Manager Engineering Operations

Authoriser: Scott Barber, Director Engineering

Recommendation

That Councillors receive an update regarding actions to improve conditions for pedestrians at Merool Road, and intersections of River Gums Drive and Perricoota Road.

Background

Councillor Thomas Weyrich referred to his advice at Council regarding Merool Road, Moama and potential incidents with school children and traffic. An update was requested on the action that Council proposes to take to rectify the situation.

Resolution 170419 resolved that the Director Engineering further investigate safety factors associated with Merool Road traffic flow with Perricoota Road, Moama.

Discussion

Several actions have been initiated by Manager Engineering Operations in response to resolution 170419.

1) Traffic counters were positioned near the intersections between 28 March 2019 to 29 April 2019 to monitor (count) the flow of traffic and traffic conditions.

2) High speeds of several vehicles were detected. Police were notified regarding the high speeds detected, and indicated to Council that they will act soon.

3) Developers of Winbi Stages 4 & 5 were asked to install a bus stop in River Gums Drive, near the intersection of Sugargums Drive, to prevent children having to cross Perricoota Road to reach the bus-stop (near Merool and Perricoota Roads intersection). The developers anticipate that this should take place within 4-5 months.

4) Council will investigate the best option for intersections of Merool and Perricoota Roads, to alleviate unsafe conditions for both traffic and pedestrians.

Strategic Implications

1 - Strategic Theme 1: Built/Physical Environment

1.1 - Improve and maintain our built town environments

1.1.2 - Provide, maintain and improve safe, accessible footpaths, cycle and walking tracks

Budgetary Implications

The cost to analyse the current situation is expected to cost between $3,000 to $5,000 and will be contained within the current budget. This work will be used to determine the next steps.

Policy Implications

Murray River Council Vehicle Crossings Policy (POL301).

Murray River Council Asset Management Policy (POL305).

Legislative Implications

Roads Act 1993.

Roads Transport Act 2013.

Risk Analysis

· What can happen?

An increase vehicular traffic in the developing areas along Merool and Perricoota Road will potentially increase the safety risk for both pedestrians and road users.

· How can it happen?

Car accidents with other cars, pedestrians or cyclists due to increase volume of traffic and other people on the roads.

Management will be undertake a short study and analysis of the current situation and potentially proposed works for 2020-2021.

· What are the consequences of the event happening?

Increasing chance of death or serious injury.

· What is the likelihood of the event happening?

High likelihood if vehicles continue to speed along Merool and/or Perricoota Roads and children continue to cross without assistance, to bus stops and otherwise.

· Adequacy of existing controls?

Investigation will assist Council to determine the risk and cost and assess the most appropriate future works for the Merool and Perricoota Roads.

· Treatment options to mitigate the risk?

Investigate best options for intersection / traffic management and control.

Conclusion

Due to the ongoing accelerated rate of development occurring in western Moama, the intersections of Merool Road and Perricoota Road must be investigated with a view to the future with best option of traffic control and safety needs of both pedestrians and other road users.

Once this is study completed, Council will need to prioritise against current budget works.

Attachments

1. Map of Intersection Merool Road River Gums Drive Perricoota Road ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

13.2 Planning Proposal PP_2018_MRIVE_002_00 for reclassification of 11 Turora Street, Moulemein from community land to operational land

File Number: -

Author: Llyan Smith, Town Planner

Authoriser: David Wilkinson, Relieving Director Planning & Environment

Applicant: Murray River Council

Owner: Murray River Council

Proposal: Reclassification of land

Location: 11 Turora Street, Moulamein

Recommendation

1. That Council proceed to the next stage of the Planning Proposal.

2. That Council note the contents of the Public Hearing Report.

3. That Council undertake the necessary tasks to obtain Governor’s approval and Parliamentary Counsel Opinion (PCO) and request drafting of the new Wakool Local Environmental Plan (LEP) 2013.

4. That Council undertake all necessary tasks to finalise this amendment to the Wakool LEP 2013.

Background

On 26 September 2017 at their ordinary meeting Council resolved to commence the process to reclassify Lot 5 Section 7 DP 758713, 11 Turora Street, Moulamein from community land to operational land. This process required the creation and lodgement of a Planning Proposal to amend the Wakool Local Environmental Plan 2013 (Wakool LEP 2013). The subject land will ultimately be transferred to Moulamein preschool to accommodate their proposed expansion. The expansion will be facilitated by funding awarded through the Stronger Communities Fund (Major Projects) which allocated $446,000 to this project. A timeline of the Planning Proposal is provide in Table 1 below for reference:

Table 1 –Timeline of proposal

Council resolved proceed with Planning Proposal	26 September 2017
Planning Proposal prepared and sent to Department of Planning & Environment (DP&E) requesting gateway determination	13 July 2018
Gateway Determination issued by DP&E	27 August 2018
Community consultation of proposal · Newspaper adverts · Notification to adjoining landholders · Site sign · Advertised on Council’s website · Display in Council offices	19 September 2018- 25 February 2019
Public hearings held at Moulamein bowling Club	10 October 2018 (nil attendees) 23 October 2018 (nil attendees) 25 February 2019 (nil attendees)
Public Hearing Report received from Independent Chair (Julie Rogers)	26 March 2019
Public Hearing report forwarded to DP&E	28 March 2019
Public Hearing Report placed on public exhibition	9 April 2019 – 31 May 2019

Discussion

In accordance with the requirements of the Gateway Determination, Council was required to complete the following community consultation requirements:

It is noted that Council was not awarded plan-making delegations. This report is submitted to advise that Council has satisfied all applicable requirements of the Gateway determination (including the requirements for Public Hearings). Council held a number of public hearings, however there were nil attendees at any of the meetings. Council has not received any submissions in respect of this Planning Proposal. A copy of the Public Hearing Report has been included as Attachment 1 for Council’s consideration.

Subject Site

The subject site is Lot 5 Section 7 DP 758713, 11 Turora Street, Moulamein. See Figure 1 below.

Figure 1- Subject site (Source: NSW Planning Portal)

Proposal

Planning Proposal PP_2018_MRIVE_002 for reclassification of 11 Turora Street, Moulamein from community land to operational land. This reclassification will enable the transfer of land to Moulamein preschool to accommodate the proposed expansion facilitated by the Stronger Communities Fund (Major Projects). This proposal has been reported to Council previously. See Council Resolution 170917 (and associated report).

Statutory Assessment Process

The assessment of this proposal has occurred in accordance with the requirements of the EP&A Act 1979 and LG Act 1993. The Planning Proposal was submitted to, and assessed by DP& E, and has aligned with the requirements of the Gateway determination issued by DP&E on 27 August 2018. As this proposal seeks to reclassify public land, there are requirements triggered in addition those associated with the usual Planning Proposal process. Information regarding these additional requirements is set out in the DP&E Planning Practice Note PN 16-001 (Attachment 2).

Town Planning Assessment

The assessment associated with the original planning proposal remains current and valid. See Council Resolution 170917 (and associated report).

Conclusion

Endorsement of the recommendation and Public Hearing Report will allow Council to progress this Planning Proposal for the reclassification of land to the next stage. Upon endorsement of this recommendation Council will seek the issue of Governor’s approval and Parliamentary Counsel Opinion (PCO) and request drafting of the new Wakool Local Environmental Plan (LEP) 2013.

Attachments

1. Public Hearing Report ⇩

2. Practice Note PN 16-001 Classification and reclassification of public land ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

15 Correspondence Report

15.1 Correspondence Report

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

DISCUSSION

01/05: Local Government NSW Weekly

Indices of General Circulars dated 12 April, 18 April, 26 April, 3 May, 10 May and 17 May 2019 have been forwarded to Councillors and Senior Staff via email.

02/05: Australian Local Government Association (ALGA) News

Newsletters dated 12 April, 18 April, 26 April, 3 May, 10 May and 17 May 2019 have been forwarded to Councillors and Senior Staff via email.

03/05: Moama Anglican Grammar School

Forwarding correspondence dated 4 April 2019 thanking Council for providing the school with two publications to commemorate ANZAC Day in 2019. Refer Attachment 1.

04/05: Barham Public School

Forwarding correspondence dated 5 April 2019 thanking Council for the very generous annual donation of an ANZAC Day commemoration book to the school. Refer Attachment 2.

05/05: Mathoura Public School

Forwarding correspondence dated 5 April 2019 thanking Council for the generous donation of a publication to commemorate ANZAC Day 2019. Refer Attachment 3.

06/05: Local Government NSW

Forwarding a Media Release dated 6 May 2019 advising that local government leaders will gather for a summit in Temora on Wednesday 8 May to grapple with the challenges of delivering effective general practice and primary health care in rural and regional areas. Refer Attachment 4.

07/05: Local Government NSW

Forwarding a Media Release dated 9 May 2019 advising that communities across NSW are facing a reduction of council services, and NSW councils are facing significant, unplanned budget shortfalls after being hit with unexpectedly large charges from Revenue NSW to help fund the NSW Government’s new measures to provide better workers’ compensation coverage for volunteer and career firefighters who are diagnosed with one of twelve specific work-related cancers. Refer Attachment 5.

08/05: Wakool Soldiers Settlers Memorial Walk Action Group

Forwarding correspondence dated 28 April 2019 sincerely thanking Council for the opportunity of applying for grant funding for the Wakool Soldier Settlers Memorial Walk Stage 3, of which they were successful. Refer Attachment 6.

09/05: Mathoura Events Committee Inc.

Forwarding correspondence received on 15 May 2019 formally thanking Council for its support and donation to this year’s Mathoura Easter Fair. Refer Attachment 7.

Attachments

1. Moama Anglican Grammar - Thank You for Donation ⇩

2. Barham Public School - Thank You for Donation ⇩

3. Mathoura Public School - Thank You for Donation ⇩

4. LGNSW - Health takes centre stage in Temora ⇩

5. LGNSW - Communities lose as state government hikes emergency levy to cover workers compensation shortfall ⇩

6. Wakool Soldier Settlers Memorial Walk Action Group - Thank You for Donation ⇩

7. Mathoura Events Committee - Thank You ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

16 Sundry Delegates Report

16.1 Sundry Delegates Report

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

Recommendation

That the Sundry Delegates Reports of the Mayor and Councillors be received by the Council and reasonable out of pocket expenses be met by Council.

Discussion

The Mayor, Councillor CR Bilkey reported on his attendance at the following meetings and functions:

· 16 Apr: Pre-Council Meeting Presentations & Briefing – Moama

· 16 Apr: Ordinary Meeting of Council – Moama

· 17 Apr: ‘Meet the Council’ Session – Wakool

· 18 Apr: Phone Interview with Radio 3SH

· 18 Apr: Riverina & Murray Joint Organisation Water Executive Actions Workshop – Berrigan

· 24 Apr: Moama Public School ANZAC Day Ceremony – Moama

· 25 Apr: ANZAC Day Commemorative Service – Moama

· 1 May: LGNSW General Manager’s Performance Review – Moama

· 1 May: Community Safety Meeting – Moama

· 3 May: Moama Anglican Grammar School Foundation Day Ceremony – Moama

· 6 May: Port of Echuca Meeting – Echuca

· 8 May: Riverina & Murray Joint Organisation (RAMJO) Board Meeting – Jerilderie

· 9 May: Echuca Moama Bridge Project Key Stakeholder Liaison Group Meeting – Echuca

· 10 May: Meeting with Rich River Golf Club Executive – Moama

· 13 May: Radio EMFM Segment – Echuca

· 14 May: Bridge Art Project Presentation – Moama

· 14 May: SAP Workshop – Deniliquin

· 14 May: NSW Women’s Senior Amateur Championship Official Dinner – Rich River Golf Club, Moama

· 15 May: SAP Workshop – Deniliquin

· 16 May: Workshop on Council’s Draft 2019/20 Budget & Operational Plan – Moama

· 17 May: NSW Women’s Senior Amateur Championship Presentation – Rich River Golf Club, Moama

· 21 May: Extraordinary Meeting of Council – Moama

· 23 May: Phone Interview with Radio 3SH

The Deputy Mayor, Councillor GS Campbell reported on her attendance at the following meetings and functions:

· 16 Apr: Pre-Council Meeting Presentations & Briefing – Moama

· 16 Apr: Ordinary Meeting of Council – Moama

· 17 Apr: ‘Meet the Council’ Session – Wakool

· 25 Apr: ANZAC Day Dawn Service – Barham

· 25 Apr: ANZAC Day Commemorative Service – Echuca

· 1 May: National Timber Council Association Regional Meeting (Special Guest Speaker – Mr Kerry Ballard, 3^rd generation Cohuna sleeper cutter) – Moama

· 1 May: Community Safety Meeting – Moama

· 1 May: Moama & District Preschool Management Committee Meeting – Moama

· 8 May: Community Services Client Advocacy Meeting – Barham

· 14 May: NSW Women’s Senior Amateur Championship Official Dinner – Rich River Golf Club, Moama

· 16 May: Workshop on Council’s Draft 2019/20 Budget & Operational Plan – Moama

· 17 May: NSW Women’s Senior Amateur Championship Presentation – Rich River Golf Club, Moama

· 21 May: Extraordinary Meeting of Council – Moama

· 27 May: Audit, Risk & Improvement Committee Training – Leeton

Councillor A Aquino reported on his attendance at the following meetings and functions:

· 16 Apr: Pre-Council Meeting Presentations & Briefing – Moama

· 16 Apr: Ordinary Meeting of Council – Moama

· 17 Apr: ‘Meet the Council’ Session – Wakool

· 24 Apr: ANZAC Day Briefing

· 25 Apr: ANZAC Day Commemorative Service – Wakool

· 1 May: National Timber Council Association Regional Meeting – Moama

· 1 May: Community Safety Meeting – Moama

· 16 May: Workshop on Council’s Draft 2019/20 Budget & Operational Plan – Moama

· 21 May: Extraordinary Meeting of Council – Moama

Councillor NF Cohen reported on her attendance at the following meetings and functions:

· 16 Apr: Pre-Council Meeting Presentations & Briefing – Moama

· 16 Apr: Ordinary Meeting of Council – Moama

· 17 Apr: ‘Meet the Council’ Session – Wakool

· 25 Apr: ANZAC Day Dawn Service – Moama

· 1 May: LGNSW General Manager’s Performance Review – Moama

· 1 May: Community Safety Meeting – Moama

· 7 May: Friends of Old Moama Meeting – Moama

· 13 May: Community Grants Assessment Meeting – Moama

· 13 May: C4EM Meet the Candidates (Federal Election) – Moama

· 14 May: Moama Recreation Reserve Management Committee Meeting – Moama

· 14 May: NSW Women’s Senior Amateur Championship Official Dinner – Rich River Golf Club, Moama

· 16 May: Workshop on Council’s Draft 2019/20 Budget & Operational Plan – Moama

· 21 May: Extraordinary Meeting of Council – Moama

Councillor A Crowe reported on her attendance at the following meetings and functions:

· Please refer Attachment 1 for Sundry Delegates Report – 26/03/19 to 15/04/19

· 16 Apr: Pre-Council Meeting Presentations & Briefing – Moama

· 16 Apr: Ordinary Meeting of Council – Moama

· 25 Apr: ANZAC Day Commemorative Service – Piangil

· 25 Apr: Mensforth Park Committee Meeting – Tooleybuc

· 1 May: LGNSW General Manager’s Performance Review – Moama

· 4 May: Meeting with Councillor Gorey and Director Planning & Environment – Murray Downs

· 4 May: Site Inspection – Reserve Area – Murray Downs

· 4 May: Murray Downs Advancement Group General Meeting – Murray Downs

· 13 May: Community Grants Assessment Meeting – Moama

· 14 May: Bridge Arts Project Presentation – Moama

· 21 May: Extraordinary Meeting of Council – Moama

· 27 May: Internal Audit Committee Meeting – Moama

Councillor NH Gorey reported on his attendance at the following meetings and functions:

· Please refer Attachment 2 for Sundry Delegates Report – 26/03/19 to 15/04/19

· 16 Apr: Pre-Council Meeting Presentations & Briefing – Moama

· 16 Apr: Ordinary Meeting of Council – Moama

Councillor AM Mathers reported on his attendance at the following meetings and functions:

· 16 Apr: Pre-Council Meeting Presentations & Briefing – Moama

· 16 Apr: Ordinary Meeting of Council – Moama

· 16 May: Workshop on Council’s Draft 2019/20 Budget & Operational Plan – Moama

· 21 May: Extraordinary Meeting of Council – Moama

Councillor TE Weyrich reported on his attendance at the following meetings and functions:

· 16 Apr: Pre-Council Meeting Presentations & Briefing – Moama

· 16 Apr: Ordinary Meeting of Council – Moama

· 25 Apr: ANZAC Day Dawn Service – Mathoura

· 25 Apr: ANZAC Day Commemorative Service – Mathoura

· 21 May: Extraordinary Meeting of Council – Moama

Councillor GW Wise reported on his attendance at the following meetings and functions:

· 25 Apr: ANZAC Day Commemorative Service – Moulamein

· 13 May: Interviews for Director of new Childcare Centre in Barham – Barham

· 16 May: Workshop on Council’s Draft 2019/20 Budget & Operational Plan – Moama

· 21 May: Extraordinary Meeting of Council – Moama

Attachments

1. Councillor CROWE: Sundry Delegates Report – 26/03/19 to 15/04/19 ⇩

2. Councillor GOREY: Sundry Delegates Report – 26/03/19 to 15/04/19 ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

17 Confidential Reports

Recommendation

That Council considers the confidential report(s) listed below in a meeting closed to the public in accordance with Section 10A(2) of the Local Government Act 1993:

17.1 Economic Development and Tourism - Monthly Report

This matter is considered to be confidential under Section 10A(2) - c, d(i) and d(ii) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business, commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and information that would, if disclosed, confer a commercial advantage on a competitor of the council.

17.2 Moama Business Park Expansion

17.3 Tender for the Supply of Front End Loader

This matter is considered to be confidential under Section 10A(2) - c and d(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

17.4 Tender for CAT 12M Motor Grader

17.5 Request for Tender - C1904 Construction of Barham Recreational Reserve Pavilion

This matter is considered to be confidential under Section 10A(2) - c of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.


AGENDA Ordinary Council Meeting Tuesday, 28 May 2019
I hereby give notice that an Ordinary Meeting of Murray River Council will be held on:
Date:	Tuesday, 28 May 2019
Time:	6:00PM
Location:	Tatalia Room, Upper Level Rich River Golf Club 24 Lane, Moama
Des Bilske General Manager