Agenda of Ordinary Council Meeting

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10 General Manager’s Report & Supplementary Matters

10.1 Election by Councillors for Mayor and Deputy Mayor

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

Recommendation

1. That the election by Councillors for Mayor and Deputy Mayor be conducted in accordance with Schedule 7 of the Local Government (General) Regulation 2005.

2. That if more than one nomination is received for the position of Mayor and Deputy Mayor, the method of voting be conducted by Ordinary Ballot.

3. That the duration of office for both the Mayor and Deputy Mayor be for one (1) year, up until September 2020.

Background

In accordance with Section 290 of the Local Government Act 1993 (the ‘Act’), Council is required to elect a Mayor. The Mayoral election is to take place in September.

Under Section 230 of the Act, a Mayor elected by the Councillors holds the office of Mayor for two (2) years, subject to the Act.

Under Section 231 of the Act, the Councillors may elect a person from among their number to be the Deputy Mayor. The person may be elected for the mayoral term or a shorter term.

At the Ordinary Meeting of Council of 26 September 2017, the Council elected the Mayor for a period of two (2) years and resolved to elect the Deputy Mayor for one (1) year.

Accordingly, at the Ordinary Meeting of Council of 18 September 2018, the Council resolved to elect the Deputy Mayor for one (1) year.

Discussion

As Councillors are aware, the office of Mayor and Deputy Mayor will be vacated at this meeting (24 September 2019) and a new election for both positions must be held.

Due to the Ordinary Election of Council being held in September 2020, the duration of office for both the Mayor and Deputy Mayor will be for one (1) year.

Where the Mayor and Deputy Mayor is to be elected by the Councillors of an area, the election is to be in accordance with Schedule 7 of the Local Government (General) Regulation 2005 (the ‘Regulation’). This Regulation is as follows:

Part 1 - Preliminary

1 Returning officer

The general manager (or a person appointed by the general manager) is the returning officer.

2 Nomination

(1) A councillor may be nominated without notice for election as mayor or deputy mayor.

(2) The nomination is to be made in writing by 2 or more councillors (one of whom may be the nominee). The nomination is not valid unless the nominee has indicated consent to the nomination in writing.

(3) The nomination is to be delivered or sent to the returning officer.

(4) The returning officer is to announce the names of the nominees at the council meeting at which the election is to be held.

3 Election

(1) If only one councillor is nominated, that councillor is elected.

(2) If more than one councillor is nominated, the council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.

(3) The election is to be held at the council meeting at which the council resolves on the method of voting.

(4) In this clause:

"ballot" has its normal meaning of secret ballot.

"open voting" means voting by a show of hands or similar means.

Method of Voting – Council’s Code of Meeting Practice, Clause 11.5 states: “Voting at a meeting, including voting in an election at a meeting, is to be by open means (such as on the voices, by show of hands or by a visible electronic voting system). However, the council may resolve that the voting in any election by councillors for mayor or deputy mayor is to be by secret ballot.”

Should Council require a secret ballot, Schedule 7 of the Regulation provides that a Council is to resolve whether an election by the Councillors for Mayor or Deputy Mayor is to be by preferential ballot, ordinary ballot or open voting (3.2). Schedule 7 of the Regulation also makes it clear that ballot has its normal meaning of secret ballot (3.4).

Procedures and guidelines for the ballot are outlined in Part 2 and Part 3 of Schedule 7 of the Regulation. In the past, the method of voting for the positions of Mayor and Deputy Mayor has been by Ordinary Ballot. The Regulation is as follows:

Part 2 - Ordinary ballot or open voting

4 Application of Part

This Part applies if the election proceeds by ordinary ballot or by open voting.

5 Marking of ballot-papers

(1) If the election proceeds by ordinary ballot, the returning officer is to decide the manner in which votes are to be marked on the ballot-papers.

(2) The formality of a ballot-paper under this Part must be determined in accordance with clause 345 (1) (b) and (c) and (6) of this Regulation as if it were a ballot-paper referred to in that clause.

(3) An informal ballot-paper must be rejected at the count.

6 Count--2 candidates

(1) If there are only 2 candidates, the candidate with the higher number of votes is elected.

(2) If there are only 2 candidates and they are tied, the one elected is to be chosen by lot.

7 Count--3 or more candidates

(1) If there are 3 or more candidates, the one with the lowest number of votes is to be excluded.

(2) If 3 or more candidates then remain, a further vote is to be taken of those candidates and the one with the lowest number of votes from that further vote is to be excluded.

(3) If, after that, 3 or more candidates still remain, the procedure set out in subclause (2) is to be repeated until only 2 candidates remain.

(4) A further vote is to be taken of the 2 remaining candidates.

(5) Clause 6 of this Schedule then applies to the determination of the election as if the 2 remaining candidates had been the only candidates.

(6) If at any stage during a count under subclause (1) or (2), 2 or more candidates are tied on the lowest number of votes, the one excluded is to be chosen by lot.

Nominations Forms – Nomination forms for the position of Mayor and Deputy Mayor have been circulated to all Councillors. Councillors wishing to nominate for any of these positions are required to complete the nomination form and lodge it (in hard copy or via email) with the General Manager prior to 12noon on Tuesday 24 September 2019.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.1 - Council decision making takes into account the needs and priorities of our local communities and the longer term social, cultural, economic and environmental viability and sustainability of our region

Budgetary Implications

Nil.

Policy Implications

Murray River Council Code of Meeting Practice (POL101).

Legislative Implications

Local Government Act 1993.

Local Government (General) Regulations 2005.

Risk Analysis

· What can happen?

N/A

· How can it happen?

N/A

· What are the consequences of the event happening?

N/A

· What is the likelihood of the event happening?

N/A

· Adequacy of existing controls?

N/A

· Treatment options to mitigate the risk?

N/A

Conclusion

Council is required to elect a Mayor and Deputy Mayor in September 2019. Where the Mayor and Deputy Mayor is to be elected by the Councillors of an area, the election is to be in accordance with Schedule 7 of the Local Government (General) Regulation 2005.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10.2 Fixing the Time, Dates and Place of the Ordinary Meeting of the Murray River Council

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

Recommendation

1. That the Ordinary Meetings of the Murray River Council generally be held at 6:00pm on the Fourth Tuesday of the Month (January to November) and the Third Tuesday of the Month of December in Moama for the next 12 month period.

2. That the Ordinary Meetings of the Murray River Council be held at the Rich River Golf Club (Moama) for the next 12 month period, subject to the relocation of such meetings to the new Council Office in Moama upon its completion in late 2019.

Background

In accordance with Section 365 of the Local Government Act 1993 (the ‘Act’), councils are required to meet at least ten (10) times each year, each time in a different month.

Council’s Code of Meeting Practice (POL101), Clause 3.1, states: “The council shall, by resolution, set the frequency, time, date and place of its ordinary meetings.”

At the Ordinary Meeting of Council of 18 September 2018, the Council resolved as follows:

RESOLVED 120918

Moved: Councillor NH Gorey

Seconded: Councillor A Crowe

1. That Murray River Council generally meet on the fourth Tuesday of the month (January to November) and the second Tuesday of the month of December, with the exception of the Ordinary Meeting of October 2018 being held on the third Tuesday of the month.

2. That Murray River Council generally meet at 6:00pm when the Ordinary Meeting is scheduled to be held in Moama and at 1:00pm when the Ordinary Meeting is scheduled to be held in Barham and Mathoura.

3. That the localities and venues for the holding of the Ordinary Meetings of the Council, as outlined below, be adopted on a rotating basis by the Council for the next 12 month period, subject to further review of the location of Council Meetings after the completion of the Council’s Office in Moama in early 2019.

· BARHAM: Riverside Reception Centre, 15 Murray Street;

· MATHOURA: Multi-Function Room, Mathoura Visitor & Business Centre, Cobb Highway; and

· MOAMA: Rich River Golf Club, 24 Lane.

Discussion

As Councillors are aware, at the Ordinary Meeting of Council of 26 March 2019, the Council resolved as follows:

Resolution 010319

Moved: Cr Gen Campbell

Seconded: Cr Tony Aquino

That Council agree on Moama being the location for the remainder of council meetings up to and including September 2019.

Subsequently, since the above resolution of the Council was passed, the Ordinary Meetings of Murray River Council have been held on the fourth Tuesday of the month, commencing at 6:00pm at the Rich River Golf Club, Moama.

It should be noted that once the new Council Office in Moama has been completed (proposed to be by the end of this year), these premises will become the default location for the holding of Ordinary Meetings of the Council, with the ability to webcast proceedings of such meetings to increase the transparency of council decision making and to allow access to those who may not be physically able to attend meetings (as per Council’s Code of Meeting Practice (POL101), Clauses 5.18-5.21).

Due to the current Council Meeting date schedule, being the Fourth Tuesday of each Month, consideration should be given to altering the following meeting date:

24 December 2019

Ordinary Meeting

· Suggest not to hold this meeting

· Hold Ordinary Meeting on Tuesday 17 December 2019

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

Budgetary Implications

There is a cost to Council for the use of the Rich River Golf Club as a meeting venue (venue hire $200 + sustenance).

Policy Implications

Murray River Council Code of Meeting Practice (POL101).

Legislative Implications

Local Government Act 1993.

Local Government (General) Regulations 2005.

Risk Analysis

· What can happen?

N/A

· How can it happen?

N/A

· What are the consequences of the event happening?

N/A

· What is the likelihood of the event happening?

N/A

· Adequacy of existing controls?

N/A

· Treatment options to mitigate the risk?

N/A

Conclusion

The council is required to meet at least 10 times each year, each time in a different month. The Council’s current Ordinary Meeting schedule establishes meetings to be held on the Fourth Tuesday of each Month, commencing at 6:00pm at the Rich River Golf Club, Moama. The venue for Ordinary Meetings of the Council will be the new Council Office in Moama, once the facility is completed.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10.3 Appointment of Council delegates to: Committees or Sub-Committees of Council; Section 355 Committees of Council; Government or Industry Organisations; and Community Committees or Groups

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

Recommendation

That the Council appoints Councillor delegates and representatives to the various committees or sub-committees of Council, Section 355 Committees of Council, government or industry organisations and community committees or groups, as attached to the report, for the period 24 September 2019 to September 2020, subject to any changes to delegates/representatives made at the meeting.

Background

It has been the usual practice that at the annual September meeting of the Council, at which the Mayor and Deputy Mayor are elected, the Council would also review the Council’s delegates to various committees or sub-committees of Council, Section 355 Committees of Council, government or industry organisations and community committees or groups.

At the Ordinary Meeting of Council of 18 September 2018, the Council appointed Councillor delegates and representatives to the various committees or sub-committees of Council, Section 355 Committees of Council, government or industry organisations and community committees or groups of Murray River Council for the 2018/19 year.

Discussion

It is required that the Council appoint Councillor delegates (and/or a staff representative in some instances) to committees or sub-committees of Council, Section 355 Committees of Council, government or industry organisations and community committees or groups for the period 24 September 2019 to September 2020. All appointments are for a one-year term, except where advised.

Attached is the list of the current incumbent/s (2018/19) to the committees or sub-committees of Council, Section 355 Committees of Council, government or industry organisations and community committees or groups. Changes to the delegate/s can be made.

Furthermore, the Director Corporate Services will speak to this report at the Meeting regarding the future of some of the committees or sub-committees of Council, Section 355 Committees of Council, government or industry organisations and community committees or groups, particularly in respect of the ongoing viability and function of same.

Councillors may also wish to make comment.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.3 - Communication and collaboration identifies and meets community needs

5.3.1 - Council clearly identifies and promotes simple, effective communication, consultation and participation for community

Budgetary Implications

Reimbursement of travel expenses for Councillors to attend the meetings of the various committees or sub-committees of Council, Section 355 Committees of Council, government or industry organisations and community committees or groups (as listed and adopted by the Council) is factored into Council’s budget.

Policy Implications

Nil.

Legislative Implications

Local Government Act 1993.

Risk Analysis

· What can happen?

N/A

· How can it happen?

N/A

· What are the consequences of the event happening?

N/A

· What is the likelihood of the event happening?

N/A

· Adequacy of existing controls?

N/A

· Treatment options to mitigate the risk?

N/A

Conclusion

It is required that Council appoint delegates to various committees or sub-committees of Council, Section 355 Committees of Council, government or industry organisations and community committees or groups for the ensuing 2019/20 year. All appointments are for a one-year term (ie. 24 September 2019 to September 2020), except where advised.

Attachments

1. MRC Committees & Delegates 2018/19 - DELEGATES as elected 260918 ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

PDF Creator

10.4 Council Ward Boundary Review or Ward Name Changes

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

Recommendation

That Murray River Council take no action to alter the ward boundaries and/or ward name changes within its council area, as the NSW Electoral Commission’s enrolment statistics for Murray River using the 2016 SA1 boundaries shows that there is not a difference in elector numbers of no greater than 10% between wards.

Background

If a council determines it is necessary to alter its ward boundaries, the council is required to, amongst other things, consult the Australian Statistician and the NSW Electoral Commission.

Discussion

Council has received advice from the NSW Electoral Commission that should Council wish for any ward boundary or ward name changes to be made within its council area, and for those changes to take effect at the September 2020 Local Government election, it is necessary for Council to commence the review process if you have not already done so.

In order to assist councils in keeping their ward boundaries under review and to provide guidance about the process of consulting with the NSW Electoral Commission, the NSW Electoral Commission maintains a website which provides monthly enrolment statistics for each council and ward, information on the review process and a downloadable report template. This information can be found at roll.elections.nsw.gov.au/LG

As at 18 May 2019, the roll extract provided by the AEC has changed the enrolment data from using the 2011 SA1 boundaries to the 2016 SA1 boundaries. The GIS layers for the new SA1 boundaries are available for download on the ABS website and a link is provided on the above LG website. Councils are strongly encouraged where possible, to follow the boundaries of SA1 areas.

Ward naming and renaming information is required within a specific timeframe for council election purposes. In particular, this information is integral to the production of electoral rolls.

The closing date for submission to the NSW Electoral Commission of ward boundary alterations and ward boundary name changes for LGE 2020 is 9 December 2019.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

Budgetary Implications

Nil.

Policy Implications

Nil.

Legislative Implications

Local Government Act 1993.

Risk Analysis

· What can happen?

Ward boundaries are not kept under review by Council and therefore may interfere with the production of electoral rolls for local government elections.

· How can it happen?

Ward boundaries and/or ward name changes are not kept under review by Council.

· What are the consequences of the event happening?

The production of electoral rolls for local government elections are compromised with incorrect ward information/electors.

· What is the likelihood of the event happening?

Low.

· Adequacy of existing controls?

Adequate, as per this report to the Council.

· Treatment options to mitigate the risk?

Provision of a report to the Council.

Conclusion

Under section 211 of the Local Government Act 1993, councils which are divided into wards are required to keep those ward boundaries under review to ensure that a difference in elector numbers of no greater than 10% exists between wards. The NSW Electoral Commission has advised that should Council wish for any ward boundary or ward name changes to be made within its council area, and for those changes to take effect at the September 2020 Local Government election, it is necessary for Council to commence the review process via submission to the NSW Electoral Commission by 9 December 2019.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10.6 Request for Support - Port Precinct Working Group

File Number: -

Author: John Harvie, Manager Economic Development & Tourism

Authoriser: Des Bilske, General Manager

Recommendation

That Council:

1. Be represented on the Port Precinct Working Group by the Mayor and General Manager.

2. Contribute $5,000 to the Shire of Campaspe, being Council’s share of the cost of a consultant to assist the Port Precinct Working Group to undertake its Terms of Reference and associated works.

Background

The Echuca Moama Alliance Group (the ‘Alliance’) consists of representation from the following organisations:

· Committee for Echuca-Moama (C4EM)

· Echuca Moama & District Tourism Development Association

· Echuca Moama Accommodation Association

· Port Precinct Progress Association

· Echuca Historical Society

· Bridge Arts Project

· Echuca -Moama Arts Initiative

· Perricoota Grape Growers Association

· Moama Bowling Club (Corporate sponsor)

The Alliance was formed in 2018 amid concerns about the Campaspe Shire Council’s management of the Port of Echuca precinct and falling visitor numbers to businesses and attractions in the Port of Echuca precinct.

The Alliance’s mandate, from members, was to negotiate with the Campaspe Shire Council and to develop a better operating model and strategic plan to improve management and promotion of the Port of Echuca precinct.

Discussion

The Alliance was represented by Ross Young, Echuca Moama Accommodation Association; and Lisa McLean, Perricoota Grape Growers Association, and made a presentation to Councillors and staff at the Pre-Council Meeting briefing at the Rich River Golf Club on Tuesday 27 August.

The Alliance hope to engage with both Murray River and Campaspe Shire Councils to achieve the following:

(a) Increased community involvement in the Port of Echuca Precinct Strategy;

(b) A vibrant activated Port of Echuca precinct;

(d) To rebuild community confidence in the management of the Port of Echuca;

(e) A long term vision for the Port of Echuca precinct.

The Alliance wishes to achieve the following outcome through engagement and collaboration with the two councils:

“That the Port of Echuca becomes a pre-eminent “must see “destination along the Murray that results in year round increased visitation, new investment and jobs in the Port of Echuca Precinct.”

To achieve the above, the Alliance believes there needs to be a new management model for the Port of Echuca.

To move forward with the initiative, the Alliance members propose the formation of a working party with the following membership:

· Campaspe Shire Council - two (2) Councillors and one (1) staff member

· Murray River Council - one (1) Councillor and one (1) staff member

· Echuca Moama Alliance Group - three (3) community representatives.

The brief for the working party is to establish agreed terms of reference for the investigation of possible future models or options for the management of the Port of Echuca. It is anticipated that the working party will report back to the respective councils by no later than 31 December 2019.

The first meeting of the Port Precinct Working Group was held on 13 September 2019 at the Shire of Campaspe and was attended by the Mayor, Councillor Chris Bilkey and General Manager, Des Bilske.

At the time of writing this report, Council received correspondence from the Shire of Campaspe advising that it is proposed that a consultant be commissioned to assist the Working Group undertake its Terms of Reference and to this end the Working Group is proposing the cost of the Consultant be shared between Campaspe Shire Council, Murray River Council and the Echuca Moama Alliance Group, with the Murray River Council share being limited to $5,000.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.4 - Develop and pursue advocacy on behalf of the community

5.4.2 - Identify opportunities to partner with other organisations or agencies to increase advocacy effectiveness and positive outcomes for the community

Budgetary Implications

The $5,000 contribution requested by the Port Precinct Working Group has not been included in Council’s 2019/20 budget and Council would have to vote the funds. The funds could be voted from the Economic Development budget.

Policy Implications

Nil.

Legislative Implications

Nil.

Risk Analysis

· What can happen?

N/A

· How can it happen?

N/A.

· What are the consequences of the event happening?

N/A.

· What is the likelihood of the event happening?

N/A.

· Adequacy of existing controls?

N/A.

· Treatment options to mitigate the risk?

N/A.

Conclusion

It is obvious that the economic and social environment in Moama is related to successful destination marketing of Echuca Moama, as well as the successful operation of the Port of Echuca.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10.7 Murray Regional Tourism - 2019 Independent Review Report

File Number: -

Author: John Harvie, Manager Economic Development & Tourism

Authoriser: Des Bilske, General Manager

Recommendation

That the Council notes and receives the Murray Regional Tourism – 2019 Independent Review Report.

Background

As part of the Murray Regional Tourism Board (MRTB) 2017-2020 Partner Council’s Funding Agreement, the organisation is required to undertake an independent review of the organisation to determine the effectiveness of the delivery of the strategic goals and success measures as set out in our Memorandum of Understanding (MoU).

The independent report was provided to the MRTB and discussed at a recent meeting. The MRTB acknowledged stakeholder feedback that has been very helpful in highlighting some strengths as well as areas that can be further developed in conjunction with member councils.

Discussion

A copy of the Executive Summary, Results and Recommendations is an attachment to this report. 47% of stakeholders, including Murray River Council, completed the on-line survey and provided comment on areas of the MRTB’s performance including, Leadership, Industry and Product Development, Communication and Engagement, Cross Border Programs and Activities and Governance.

A summary of the feedback indicates that:

· MRT is considered a leader in cross border tourism. This is considered a unique characteristic that brings great benefits for tourism in the region.

· MRT is a successful collaborator and noting recent media releases has demonstrated high performance in growing visitor numbers to the region, creating jobs and helping grow the economy. This result is clearly centred from a highly effective strategic plan.

· MRT clearly plays a key role in growing the local economy through its advocacy for local tourism. This is also independently evidenced through the data released by Tourism Research Australia which reported a 5.6% increase in tourist visitation, a 13.9% increase in visitor expenditure and an increase in 5.2% in overnight stays.

· Regional collaboration was considered a significant strength of MRT which is reflective of the results demonstrated.

· Development and implementation of strategic plans and annual business plans are clearly met on perusal of the documents and the responses provided. With the focus on MRT as a collaborator across borders, it is no surprise that there is some criticism of MRT’s marketing and brand strategy given it is spread across a number of different regions. Following on from this, engagement with stakeholders with the marketing plan and co-ordinating and organisation of marketing areas could be areas to be concentrated on.

· Generally, stakeholders are engaged with MRT, receive regular communications and feel consulted on the Strategic Plan. An area to improve on is consultation with the business plan although only a minority felt this way.

· MRT is a well engaged, strong cross border collaborator for the enhancement of tourism within its regions.

· The MoU, whilst broad in its approach, provides an effective tool to measure success of the organisation and accountability for the stakeholders.

The independent review recommends the following:

Despite high regards and success of the organisation, the areas to improve on to help enhance same are:

· Marketing and Branding Strategy

- The strategy around Engagement with stakeholders could be reviewed.

· Internal Activities

- Comments provided by some stakeholders suggest that the co-ordination and organisation of marketing initiatives is an internal organisational issue. The writer agrees that whilst there are many programs and plans in place, a clear priority of tasks need to be made, completed and accounted for. Again, it is noted that MRT has limited funding and resources.

- Transparency in relation to activities taken on by MRT to avoid any suggestion of bias or simply “ticking boxes”. For example, there was a suggestion that DMP activities driven by partners not what is necessarily needed by industry.

- A review of the KPI’s against the Strategic Plan. However, it is noted the difficult position of MRT to “be all things to everyone”. In this regard what branding may suit some regions, may not for others and it is difficult to please all.

· Funding

- Attaining of future funding is a concern for MRT. Ongoing communication and concentration on engagement with the stakeholders will benefit this process.

Strategic Implications

4 - Strategic Theme 4: Economic Growth

4.2 - Continue focus on strong and vibrant tourism

4.2.2 - Work with neighbouring councils to develop a connected tourism industry, infrastructure and promotion

Budgetary Implications

Nil.

Policy Implications

Nil.

Legislative Implications

Nil.

Risk Analysis

· What can happen?

N/A

· How can it happen?

N/A

· What are the consequences of the event happening?

N/A

· What is the likelihood of the event happening?

N/A

· Adequacy of existing controls?

N/A

· Treatment options to mitigate the risk?

N/A

Conclusion

Murray Regional Tourism Board take its reporting obligations seriously. The provision of the latest review report is proof that the organisation is performing well and meeting its obligations as required by conditions of the Memorandum of Understanding.

As always, there are areas of performance that can be improved upon.

Attachments

1. Murray Regional Tourism Board - Independent Review Executive Summary ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

10.8 Murray River Council Community Grants Program – Appointment of Assessment Panel, Round 1 2019/20

File Number: -

Author: Beck Hayward, Economic Development Officer

Authoriser: Des Bilske, General Manager

Recommendation

That Council:

1. Endorses the General Manager, or his nominee, as a member of the Murray River Council Community Grants Program Assessment Panel.

2. Appoints three (3) Councillors to the Murray River Council Community Grants Program Assessment Panel, to assess Round 1, 2019/20.

Background

Council ran the first round of the Murray River Council Community Grants Program in September 2018 and awarded $38,693.52 in grants.

At its 27 November 2018 Meeting, the Council agreed to run two (2) rounds per financial year, allocating $30,000 to each round.

The Round 1 Assessment Panel comprised:

· General Manager, Des Bilske;

· Councillor Nikki Cohen;

· Councillor Alan Mathers; and

· Councillor Thomas Weyrich.

The Round 2 Assessment Panel comprised:

· General Manager, Des Bilske;

· Councillor Ann Crowe;

· Councillor Tony Aquino; and

· Councillor Nikki Cohen.

Round 1 of the 2019/20 Murray River Council Community Grants Program opened in August 2019. The timeline for this round (see table below) will require the assessment panel to assess applications, starting 21 October 2019. Assessment of the applications will be undertaken both online and via a meeting and discussion.

Appointment of the assessment panel at Council’s September 2019 meeting will assist in the smooth planning of the assessment process.

Round 2 - Timeline

Applications open	30 August 2019
Applications close	17 October 2019
Judges time to review applications online	21 October – 4 November 2019
Judges meet to discuss & recommend funding allocations	Week beginning 4 November 2019
Report to Council meeting	November 2019 Council meeting
Notify applicants	December 2019
Invoices received and paid before	30 June 2021

Discussion

The grants are competitive in nature as Council will generally receive applications with a total value in excess of the $30,000 allocated for the round.

As a result, it is necessary that Council form an assessment panel to review the grant applications and make recommendations in relation to which applications should be funded and to what amount.

Council’s Economic Development Officer, Beck Hayward, manages the grant program and will assist the assessment panel during the assessment process.

Strategic Implications

3 - Strategic Theme 3: Social Wellbeing

3.1 - Enable community access to services, programs and facilities to support and enhance health, wellbeing, and community safety

3.1.5 - Plan for, provide, maintain, improve, and encourage access to sporting facilities, recreational grounds, parks and gardens, natural bushlands to create active and passive environments for enjoyment of residents and visitors

Budgetary Implications

Council has allocated $30,000 per round for each of the two community grant rounds per year (as per 27 November 2018 resolution of Council).

Policy Implications

Murray River Council Community Financial Assistance Policy (POL109).

Legislative Implications

Nil.

Risk Analysis

· What can happen?

N/A

· How can it happen?

N/A

· What are the consequences of the event happening?

N/A

· What is the likelihood of the event happening?

N/A

· Adequacy of existing controls?

N/A

· Treatment options to mitigate the risk?

N/A

Conclusion

Council needs to appoint members to the Murray River Council Community Grants Program Assessment Panel to assess applications received in Round 1 of 2019/20.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

11.2 Financial Statements & Investments as at 31 August 2019

File Number: -

Author: Anwarul Abedin, Manager Finance

Authoriser: Ross Mallett, Director Corporate Services

Recommendation

1. That the Officer’s report on Council’s Financial Statements, Bank Reconciliations and Investments as at 31^st August 2019 be received and noted.

2. That the report detailing Council’s position of $62,590,448.34 as at 31^st August 2019 is received.

3. That the report detailing Council’s investment balance of $57,837,900.58 as at 31^st August 2019 is received.

Background

Financial update presented to the Council.

Discussion

Shown below are the Financial Statements, Bank Reconciliations and Investments for the period ending 31August 2019.

INTERIM STATEMENT OF BANK BALANCES AS AT 31AUGUST 2019 OF COUNCIL’S COMBINED ACCOUNTS

INTERIM INTERNAL CASHBOOK BALANCES

OVERDRAFT LIMITS: Bank Overdraft - $650,000.00.

I hereby certify that the cashbook of the various funds of Council has been reconciled, with the appropriate Pass Sheets as at 31^st August 2019.

Ross Mallett

Responsible Accounting Officer

REPORT - INVESTMENTS AS AT 31^st AUGUST 2019

As required by Section 212 of the Local Government (General) Regulation 2005 and Section 625 of the Local Government Act 1993, the details of Council’s surplus funds invested, totalling $57,837,900.58 are listed below:

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.2 - Council acts in a financially responsible manner to ensure delivery of safe and sustainable services to the community

Budgetary Implications

Current low interest rates may reduce the expected interest revenue.

Policy Implications

Murray River Council Investment Policy (POL203).

Murray River Council Fraud Policy (POL212).

Legislative Implications

Section 625 of the Local Government Act 1993

Regulation 212 of the Local Government (General) Regulations 2005

Trustees Act 1925 Section 14

Risk Analysis

· What can happen?

Imprudent use of Council’s financial resources.

· How can it happen?

Not following investment rules, policies or mandates.

· What are the consequences of the event happening?

Potential loss of financial resources.

· What is the likelihood of the event happening?

Low.

· Adequacy of existing controls?

Good.

· Treatment options to mitigate the risk?

Responsible management of financial resources invested in accordance with Council’s investment policies and mandate.

Conclusion

Murray River Council’s liquidity is in a satisfactory position at 31August 2019.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

24 September 2019

Grant Status Stronger Country Communities Fund Round 3 (SCCF3)

CLOSES 27 September 2019

SCCF3 $1.55M

Total applications 10

Applications
in progress

Applications
completed

Applications
submitted

Requested
Funding

Last
updated

Moama Rec Reserve –
Jack Eddy Oval
(soccer fields)

- Change room

- Amenities block

Status Hold

Stage in progress

Request $300-500K

Moama Rec Reserve
Pavilion Zone 1 – Stage 2

- Tiered seating/time keepers box

- Landscaping/furniture/car park

Status Prepare application

Stage in progress

Request $722,078

Mathoura Rec Reserve Stage 2 functional stadium / entertainment centre

- Cold Room

Status Hold

Stage in progress

Request $20-50K

Barham Skate Park

- Lighting

- Shade area

- Shelter/seating

- BBQ

Status Hold

Stage in progress

Request $20-50K

Barham Rec Reserve Pavilion

- Landscaping

- Furniture

- Car parking

Status Prepare application

Stage in progress

Request $500K

Barham Community Hub

- Activities Centre

Status Assessment

Stage in progress

Request $762,768

Moama Rec Reserve Pavilion

- Landscaping

- Furniture

- Car parking

Status Assessment

Stage in progress

Request NB combined project

Moama Pre-School

Status Hold

Stage in progress

Request $2-2.5M

Mathoura Retirement Village expansion

Status Prepare application

Stage in progress

Request $100k

Moama – Youth Services

- FTE Youth Officer

- Community Bus

Status Prepare application

Stage in progress

Request $200k

Comments: Six of the ten projects have progressed to the next stage. The remaining projects will remain in the project register for funding consideration when other grants become available.

Program Status – Stronger Communities Fund Round 1 (SCF1)

SCF1 $9,000,000

MRC $419,606

Projects 9

Program Health

Program Trend

Actual Spend Budget

At Risk Projects

Last updated

Moama Rec Reserve
Pavilion Zone 1

Status On track

Stage Construction

Budget $3,965,600 SCF1

Actual $$ 4%

Barham Rec Reserve
Multi-functional Pavilion

Status On track

Stage Construction

Budget $2,000,000 SCF1

Actual $$ 12%

Merran Creek Bridge
Moulamein Swan Hill Road

Status Complete

Stage Closure

Budget $525,000 SCF1

$342,000 MRC

Actual $$ 91%

Tooleybuc Mensforth Park
Upgrade

Status On track

Stage Construction

Budget $650,000 SCF1

$300,000 RGF1

Actual $$ 18%

Mathoura Rec Reserve
Pavilion Ext, Kitchen & Bar

Status Complete

Stage Closure

Budget $541,420 SCF1

$44,436 MRC

Actual $$ 100%

Barham Rec Reserve
Skate Park

Status Complete

Stage Defect rectification

Budget $407,000 SCF1

Actual $$ 89%

Moulamein Pre-School

Status Rescheduled

Stage Construction

Budget $410,812 SCF1

$13,353 MRC

Actual $$ 3%

Moulamein South Rec Reserve
Upgrade

Status Complete

Stage Closure

Budget $360,812 SCF1

Actual $$ 100%

Mathoura Picnic Point Reserve
Improvements

Status Complete

Stage Closure

Budget $200,000 SCF1

Actual $$ 97%

Comments:                            Moulamein Pre-School received planning and building approvals and back on track brining the four remaining projects into the construction phase.
                                                  Moama Rec Reserve Pavilion – site works and demolition commenced – completion date end of May 2020.
                                                  Barham Rec Reserve Pavilion – Stage 1 – change rooms – concrete poured. Stage 2 – function room – preparing slab.
                                                  Tooleybuc Mensforth Park – Bridge Keepers Cottage drawings and amenities block in progress.

Defect rectification: Barham Recreation Reserve Skate Park – awaiting builder rectification schedule.

Program Status – Stronger Communities Fund Round 2 (SCF2)			SCF2 $4,095,000		Projects 7
Program Health	Program Trend	Actual Spend Budget	At Risk Projects		Last updated

MRC Culture / Bus Excellence F/work / Enterprise System Status On track Stage Start-up Budget $1,500,000 SCF2 Actual $$ 0.0%	Moama Business Expansion Status On track Stage Start-up Budget $1,195,000 SCF2 Actual $$ 0.0%	Moama Business Park Upgrade Water Pressure Pump Status On track Stage Procurement Budget $500,000 SCF2 Actual $$ 0.0%	Moama Council New Office Car Park Upgrade Status On track Stage Construction Budget $250,000 SCF2 Actual $$ 16%		Barham Bridge Road Access Status On track Stage Construction Budget $250,000 SCF2 Actual $$ 0.0%
Moama Recreation Reserve Road Sealing and Drainage Status On track Stage Construction Budget $200,000 SCF2 Actual $$ 0.0%	Tooleybuc Rec Reserve Irrigation System Upgrade Status On track Stage Construction Budget $200,000 SCF2 Actual $$ 0.0%	Comments: 2 projects in early stages and on track. Moama Bus Park - water pressure pump upgrade – contractor appointed. Moama HQ car park - works to commence 16 Sept 2019 Barham Bridge Road access – works to commence 2 Sept 2019 Moama Rec Reserve road sealing and drainage – works to commence 28 Oct 2019 Tooleybuc Rec Reserve irrigation system upgrade – works to commence Aug - Oct 2019 Anticipate expenditure flowing through 2QFY20.
Program Status – Stronger Country Communities Fund Round 1 (SCCF1)				SCCF1 $2,049,463 MRC $54,891	Projects 7
Program Health	Program Trend	Actual Spend Budget		At Risk Projects	Last updated

Barham Pontoon Status On track Stage Construction Budget $505,000 SCCF1 Actual $$ 4%	Tooleybuc Pontoon Status On track Stage Construction Budget $505,000 SCCF1 Actual $$ 4%	Moama Rec Reserve Zone 4 Lights/Criterion Track/L’scape Status Complete Stage Closure Budget $384,294 SCCF1 Actual $$ 73%		Murray Downs Path Stage 1 Status Complete Stage Closure Budget $80,960 SCCF1 Actual $$ 71%	Tooleybuc Rec Reserve Amenities Building Status Complete Stage Closure Budget $120,206 SCCF1 $40,794 MRC Actual $$ 100%
Moulamein Swimming Pool Reline Status Complete Stage Closure/defect Budget $133,975 SCCF1 $14,097 MRC Actual $$ 100%	Barham, Bunnaloo, Koraleigh, Mathoura, Wakool Courts Status Complete Stage Closure Budget $320,028 SCCF1 Actual $$ 100%	Comments: Barham Pontoon – awaiting revised B detailed drawings Tooleybuc Pontoon – construction drawings issued

Program Status – Stronger Country Communities Fund Round 2 (SCCF2)

SCCF2 $2,624,555

Projects 7

Program Health

Program Trend

Actual Spend Budget

At Risk Projects

Last updated

Barham Community Hub

Status On track

Stage Construction

Budget $828,411 SCCF2

Actual $$ 7%

Moama Rec Reserve Zone 2
Lighting/car park/Eddy Oval

Status On track

Stage Construction

Budget $736,411 SCCF2

Actual $$ 42%

Moama Rec Reserve Zone 3
Off leash area

Status On track

Stage Construction

Budget $266,1025 SCCF2

Actual $$ 1%

Moulamein Sth Rec Reserve
Resurface/lights/shed/courts

Status On track

Stage Procurement

Budget $347,310 SCCF2

Actual $$ 0%

Murray Downs
Exercise track/equipment

Status On track

Stage Construction

Budget $174,023 SCCF2

Actual $$ 31%

Tooleybuc Mensforth Park
Footpath and Lighting

Status On track

Stage Construction

Budget $117,023 SCCF2

Actual $$ 46%

Playgrounds

Status On track

Stage Construction

Budget $255,473 SCCF2

Actual $$ 1%

Comments:   Six projects in construction stage, one project nearing the end of procurement.
                         Barham Community Hub – site prepared for demolition.
                         Moama Rec Reserve Zone 2 – car park complete, light installation 50% complete with                          in ground cabling done. Zone 3 works to commence mid Sept.
                         Moulamein Sth Rec Reserve – RFQ in progress
                         Murray Downs Exercise - equipment ordered, preliminary works 20 Aug, installation 27 Aug
                         Tooleybuc Mensforth Park – Lights due mid Sept.
                         Playgrounds – ground works commenced and signage complete, Wakool Playground/fitness                 equipment installed awaiting soft fall installation, fencing and shade sail due end of Sept.

Program Status – Regional Growth Fund (Our Region our Rivers)

(RGF1) 50/50 funding with MRC/SCF1/SCCF1&2

RGF1 $2,007,696

MRC $751,271

Projects 5

Program Health

Program Trend

Actual Spend Budget

At Risk Projects

Last updated

Moama Foreshore
Development

- Horseshoe Lagoon
- Beach Amenities Block
- Riverside Retaining Wall

Status On track

Stage Design and approval

Budget $751,271 RGF1

$751,271 MRC

Actual $$ 0%

Tooleybuc Foreshore
Development

- Mensforth Park

Status On track

Stage Design and approval

Budget $300,000 RGF1

Actual $$ 0%

Murray Downs Foreshore
Development

- Riverbank Park

Status On track

Stage Design and approval

Budget $117,925 RGF1

Actual $$ 0%

Barham Riverside Park
Development

Status On track

Stage Scope

Budget $171,000 RGF1

Actual $$ 0%

Mathoura Picnic Point
Development

- footbridges

Status On track

Stage Construction

Budget $137,500 RGF1

Actual $$ 33%

Comments: Moama Foreshore – Horseshoe Lagoon design in progress, Beach Amenities Block design due end of Dec 2019, Riverside Retaining Wall RFQ published.
                         Tooleybuc Foreshore – architected contracted to extend scope for development beyond the future design
                         Murray Downs Foreshore – architect and project manager meeting with stakeholders to discuss scope for Riverbank Park and corridor
                         Barham Riverside Park – review scope and concept design with Manager Parks and Open Spaces
                         Mathoura Picnic Point – external contractor appointed to fabricate and install remaining footbridges
                         No spend at this stage
                         NB - Budget for Pontoons reported in SCCF1

MOAMA – MRC office refurbishment			MRC $1,500,000	Projects 1
Program Health	Program Trend	Actual Spend Budget	At Risk Projects	Last updated

Comments: Construction contract awarded to AV Builders who commenced establishing site Mon 9 Sept 2019. Construction is due to complete 28 Nov 2019 in preparation for next stage – fit out and staff relocation. Minimal spend at this stage.

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

12.2 Murray River Council Local Traffic Committee

File Number: -

Author: Fiona Hendry, Administration Officer

Authoriser: Scott Barber, Director Engineering

Recommendation

That Council:

1. Receives and notes the report on the Murray River Council Local Traffic Committee Meeting held on 29 August 2019.

2. Endorses the following recommendations of the Murray River Council Local Traffic Committee:

(i) That Council request Transport for NSW to review the current 80kph speed zone (to drop to 60kph if warranted) on both sides of Perricoota Road (Moama), between Merool Road and 24 Lane, considering the rapid pace of housing development.

(ii) That Council request NSW Centre for Road Safety to install flashing lights on Tallow Street Moulamein to operate during school zone times.

Background

At the last meeting of the Murray River Council Local Traffic Committee, held 29 August 2019 in Moama, the Committee passed two recommendations for the Council to endorse.

The recommendations address safety concerns around the Perricoota Road speed zoning in Moama and the Tallow Street school zone in Moulamein.

Discussion

The recommendations for Council passed by the Murray River Council Local Traffic Committee, are detailed as follows:

1. Perricoota Road Speed zoning. Given the rapid pace of housing development on both sides of Perricoota Road, between Merool Road and 24 Lane, and the increased traffic on this section of Perricoota Road, it is recommended that Council request Transport for NSW to review the current 80kph speed zone with the objective of reducing the speed zone to 60kph if there is a warrant for such change.

2. Road Safety Concern regarding Tallow Street school zone, Moulamein. Tallow Street is a heavy vehicle route, and considerable traffic movement occurs within school hours. Thus it is recommended that Council request NSW Centre for Road Safety to install flashing lights on Tallow Street to operate during school zone times.

Strategic Implications

1 - Strategic Theme 1: Built/Physical Environment

1.2 - Improve and maintain our road and transport network

1.2.1 - Develop long-term plans for maintenance and construction of town streets and the rural road network - with priorities established in conjunction with the community

Budgetary Implications

No budgetary implications to note.

Policy Implications

Nil.

Legislative Implications

Nil.

Risk Analysis

· What can happen?

There is an increased risk of traffic and/or pedestrian collision if speed zones and/or school safety zones are not adequately assessed and catered for.

· How can it happen?

By not assessing risks at times of increasing population and subsequent changes in traffic patterns.

· What are the consequences of the event happening?

Increased collision risk and risk to public safety

· What is the likelihood of the event happening?

Highly likely if no action is taken.

· Adequacy of existing controls?

Low.

· Treatment options to mitigate the risk?

Follow the recommendations as presented by the Murray River Council Local Traffic Committee.

Conclusion

1. That Council request Transport for NSW to review the current 80kph speed zone on both sides of Perricoota Road (Moama), between Merool Road and 24 Lane – with a view to reducing the speed to 60kph.

2. That Council request NSW Centre for Road Safety to install flashing lights on Tallow Street Moulamein to operate during school zone times.

Attachments

1. MINUTES Murray River Council Local Traffic Committee Meeting - 29 August 2019 ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

12.3 Update - Merool Road, Moama

File Number: -

Author: Frederik Groenewald, Manager Engineering Operations

Authoriser: Scott Barber, Director Engineering

Recommendation

That Councillors receive an update regarding actions to improve conditions for pedestrians and traffic at the Merool Road and Perricoota Road intersection in Moama.

Background

Councillor Thomas Weyrich referred to his advice at Council regarding Merool Road, Moama and potential incidents with school children and traffic. An update was requested on the action that Council proposes to take to rectify the situation.

Resolution 170419 resolved that the Director Engineering further investigate safety factors associated with Merool Road traffic flow with Perricoota Road, Moama.

Discussion

Two further actions have been initiated by Manager Engineering Operations in response to Council’s resolution 170419 as follows:

1. Council will investigate the best option for the intersection of Merool and Perricoota Roads, to alleviate unsafe conditions for both traffic and pedestrians.

2. Council proposes to reduce the speed limit along Perricoota Road to 60km/h from Lignum Road to 24 Lane.

Management will undertake the short study and analysis of the current situation and potentially proposed works for 2020/21. This investigation will assist Council in determining the risk and cost and assess the most appropriate future works for the Merool and Perricoota Roads.

Strategic Implications

1 - Strategic Theme 1: Built/Physical Environment

1.1 - Improve and maintain our built town environments

1.1.2 - Provide, maintain and improve safe, accessible footpaths, cycle and walking tracks

Budgetary Implications

The cost to analyse the current situation is estimated to be between $3,000 to $5,000 and will be contained within the current budget. This work will be used to determine the next steps in the area.

Policy Implications

Murray River Council Asset Management Policy (POL305).

Murray River Council Vehicle Crossings Policy (POL301).

Legislative Implications

Roads Transport Act 2013.

Roads Act 1993.

Risk Analysis

· What can happen?

Increasing vehicular traffic in the developing areas along Merool and Perricoota Roads will potentially increase the safety risk for both pedestrians and road users.

· How can it happen?

Collisions with cars, pedestrians or cyclists due to increased volume of traffic and other users on the roads.

· What are the consequences of the event happening?

Risk to public safety. Increasing chance of death or serious injury.

· What is the likelihood of the event happening?

High likelihood if vehicles continue to speed along Merool and/or Perricoota Roads and children continue to cross without assistance, to bus stops and otherwise.

· Adequacy of existing controls?

Low.

· Treatment options to mitigate the risk?

Investigate best options for intersection / traffic management and control. Pursue a reduction in speed limit along Perricoota Road form Lignum Road to 24 Lane.

Conclusion

Due to the ongoing accelerated rate of development occurring in western Moama, the intersections of Merool Road and Perricoota Road must be investigated with a view to the future with best option of traffic control and safety needs of both pedestrians and other road users.

A reduction in speed limit to 60kph from Lignum Road to 24 Lane would also alleviate the highest risks for pedestrians and other traffic.

Once this study is completed, Council will need to prioritise against current budget works.

Attachments

1. Assessment Intersection Analysis - Perricoota/Merool Roads Moama - Traffic Works ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

12.6 Proposed Road Closure – Unnamed Public Road off Millewa Road, Bullatale

File Number: -

Author: Teresa Brooks, GIS & Assets Officer

Authoriser: Scott Barber, Director Engineering

Recommendation

1. That Council approve the closure of a section of unused road, off Millewa Road, Bullatale, through Lot 48, DP 756261.

2. That the General Manager be given delegated authority to negotiate with the owners of Lot 48, DP 756261.

3. That the Common Seal of Council be affixed to all relevant documentation executed as part of this transaction.

Background

Council, at its Ordinary Meeting held on 20February 2018, resolved to approve the closure of an unused section of road off Millewa Road, adjacent to Lot 48, DP 756261, Bullatale.

In accordance with Part 4, Division 3, Section 38B of the Roads Act 1993 notification of the proposed closure was published in the local newspaper and given to the owners of the land adjoining the road and all notifiable authorities as follows:

· Essential Energy

· Department of Planning & Environment

· NSW Department of Industry - Crown Lands & Water

· Transport for NSW

· Roads and Maritime Services

· NSW Fire and Rescue

· NSW Rural Fire Service

· Forestry Corporation

· Local Land Services – Murray

· National Parks and Wildlife Service

No objections were received from the notifiable authorities.

Council received concurrence from the NSW Department of Industry – Crown Lands for Council to close the public road and vest the land in Council upon its closure.

One (1) submission was received from an adjoining property owner objecting to the proposed closure on the following grounds:

· The road is the best “potential” access from “Moroco West”, and possibly other properties, to Millewa Road across the Bullatale Creek.

· The area is subject to considerations by the MDBA in relation to the best way to deal with the potential land inundation caused by flows of greater than 20 gigalitres per day, and possibly up to and exceeding 30 gigalitres per day at Yarrawonga.

· The best site for a crossing of the Bullatale Creek to deal with the increased flows is located within the area of the section of the public road proposed to be closed.

· Failure to provide for a crossing over the Bullatale will result in the effective loss of an area of approximately 560 hectares of the valuable cropping land because of it being cut off by the potential inundation.

· Decision should be deferred until it is clear on what is going to happen to address the impacts of the inundation of the area.

A copy of the submission was forwarded to the applicants giving them the opportunity to respond to the issues raised in the objection.

The applicants responded as follows:

· They have lived near, and worked on, Lot 48 all of their lives and have never seen any member of the public, including the submission maker use the section of road proposed for closure.

· There is no bridge at the eastern edge of the road, and as far as they are aware there are no plans to construct such a bridge. The previous bridge was removed approximately 15 years ago when the Millewa Road was realigned and a new bridge was built over the Bullatale Creek at that time.

· The property “Moroco West” is not land locked and has access to public roads. There is no effective access to Millewa Road via the section of road proposed to be closed as there is no bridge constructed over the Bullatale Creek at this location.

· As far as they are aware there has been no formal or informal suggestions that the MDBA would construct a bridge on the road. The MDBA have advised potentially affected landholders that they would assist in improving “existing” creek crossing over the Bullatale Creek.

· The closure and subsequent purchase of the section of road which runs through Lot 48 DP 756261 would assist with dry land cropping and grazing operations of the farm.

Discussion

The section of road subject to the proposed closure has not been maintained by Council as a public road and is superfluous to Council’s needs. It is essentially a “paper” road and cannot be utilised as access to Millewa Road by the owners of Lot 611 unless a second bridge is constructed over the Bullatale Creek. Lot 611 has alternate access to Millewa Road.

As the submission received from the adjoining property owner (Lot 611) referred to Murray Darling Basin Authority (MDBA) plans, the application to close the road was forwarded to the MDBA requesting their comment.

The MDBA advised that they had no objection to the closure of the road, as cited by the application. They further advised that it is the States that are responsible for implementing “supply measure projects” under the Basin Plan Sustainable Diversion Adjustment Constraints Measures Program. The projects are looking at how to operate rivers so to provide flows at higher than current operational levels to connect them with floodplains. The MDBA is coordinating the efforts of the States.

The NSW Department of Planning Industry and Environment is the NSW State Agency responsible for the Yarrawonga to Wakool Constraints Measure Project – the project to which the submission refers to.

The NSW Water Operator, Water NSW, had no objection to the road closure. However, because the NSW Department of Planning Industry and Environment is the agency responsible for the Yarrawonga to Wakool Constraints Measure project it was suggested that Council refer the objection and issue to the Coordinator of the Program.

Subsequently, Council forwarded the objection to the Director Water SDL Program, Department of Planning, Industry and Environment requesting comment.

Council received the following response from Tracey MacDonald, Director Water SDL Program:

I am not in a position to comment on the likelihood of claims made within the objection to Council's proposed road closure as a result of:

1. The constraints management program in NSW being in the early stages of planning, and because

2. The potential impacts of the program at the individual property level at this point in time cannot be determined with the degree of certainty required to make comment

The SDLAM Program within DPIE - Water has no objections to the road closure, noting that appropriate NSW Departments have responded with no objection.

I will note that Basin governments are committed to no third party impacts as a result of implementation of the Murray-Darling Basin Plan. Should impacts arise as a result of implementation of the NSW constraints management program then the Department will negotiate appropriate mitigating actions and measures. As we progress planning, policy and project development for the NSW constraints program the department will have better resolution of the potential impacts of constraints relaxation and greater surety regarding potential impact mitigation measures that could be negotiated with impacted landholders.

Strategic Implications

1 - Strategic Theme 1: Built/Physical Environment

1.2 - Improve and maintain our road and transport network

1.2.1 - Develop long-term plans for maintenance and construction of town streets and the rural road network - with priorities established in conjunction with the community

Budgetary Implications

There are no budget implications. All cost associated with closure is to be met by the applicant.

Policy Implications

Nil.

Legislative Implications

Part 4, Division 1, Section 34 of the Roads Act 1993 allows for the closure of a public road. The proposed closure is to be advertised in accordance with Section 35.

Risk Analysis

· What can happen?

No risk associated with the proposed road closure. Alternate access is available to Millewa Road by adjoining properties.

· How can it happen?

N/A

· What are the consequences of the event happening?

N/A

· What is the likelihood of the event happening?

N/A

· Adequacy of existing controls?

N/A

· Treatment options to mitigate the risk?

N/A

Conclusion

In accordance with Part 4, Division 3, Section 38B of the Roads Act 1993, Council notified the proposed closure to relevant authorities and adjoining land holder. Council received no objection to the proposed closure from any of the notifiable authorities and received concurrence for the road closure from the NSW Department of Industry – Crown Lands.

Council received one submission from the adjoining property owner (Lot 611) citing potential MDBA plans and access issues.

Further comment was sought from the MDBA and the Director Water SDL Program at the Department of Planning, Industry and Environment. Both Departments had no objection to the proposed closure.

The road is superfluous to Council’s needs and cannot provide access to Millewa Road by Lot 611 in this location unless a second bridge is constructed over the Bullatale Creek. An existing bridge over the Bullatale Creek on Millewa Road is located approximately 1km from the location of the proposed road closure. Lot 611 has alternate access to Millewa Road.

Attachments

1. MAP Road Closure - Unnamed Road off Millewa Road ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

13.2 Murray River Council Waste Management Strategy

File Number: -

Author: Gavin Carlisle, Manager Waste & Environmental Protection

Authoriser: David Wilkinson, Director Planning, Waste & Regulatory Services

Recommendation

That the Council adopts the Murray River Council Waste Management Strategy – Towards a Sustainable Waste Management System – July 2019, in order to change current operational methodologies as Council aims to achieve best practice in Waste services.

Background

Prior to the formation of a newly dedicated Waste Management team within Council’s Planning, Waste & Regulatory Services Directorate, public waste facilities have been run with low priority on risk as well as low priority on exposure to community, Council, environment and ecology.

The amalgamation has seen different methodologies used within both originating councils, which utilises older waste management techniques that contain weak operational and financial management processes, with little or no risk management.

Discussion

Appropriate Waste Management Practises, Methodologies and Operational Performance are required to ensure efficiency in obtained best practise, coupled with ensuring that steps are taken to move forward towards a sustainable future that reduces risk and exposure to Council, as well as reducing Council and community environmental footprints.

Waste Management is an extremely important aspect of any community. Waste that is improperly processed and disposed can cause safety, health, environmental and economic problems. In the past, common practise of waste disposal was to dig a hole, then burn and bury the contents. This was an effective technique when population density was relatively small and production of waste was much less.

The waste streams of today’s modern society contain harmful by-products, many of which do not biodegrade quickly, but instead slowly break down and leachate poisonous and damaging chemicals and heavy metals that damage soils, ground water and ecological habitats that surround the landfills.

As a council and a community, we must analyse how we collect, transport, process, recycle and dispose of our household and commercial waste streams. We must also review the way we look at waste and change methodologies that allow us to view waste as a resource that is often recoverable and will provide a financial return as a commodity.

Strategic Implications

1 - Strategic Theme 1: Built/Physical Environment

1.4 - Effectively plan for, improve and maintain water, sewer and waste

1.4.4 - Provide, manage and maintain effective and appropriate waste management systems

Budgetary Implications

There will be ongoing budgetary implications in initial capital expenditure as Council purchases plant and equipment and look to transform operating landfills into more manageable transfer stations in order to reduce risk on an operational level.

These initial changes will allow Council to focus on operational changes that will allow Council to begin to separate waste streams and find new commodity markets to sell those processed and sorted stream to, which will bring in an ongoing revenue stream to offset operational costs.

Policy Implications

A Waste Management Strategy is required to form part of a framework of documents that will be built around a Waste Master Plan (WMP). The Waste Strategy is a fluid document that allows for change to accommodate industry and government changes as Council looks at ways to combat the current impending recycling crisis that is spearheaded by China’s Blue Sky / Dragon Sword import bans, as well as the implications of other South East Asian (SEA) countries that are following in China’s footprint and beginning to implement import bans on various waste streams. This framework of documentation will allow Council to implement Policy changes to match the forthcoming NSW Waste Strategy and bring Murray River into line with changes as they reactively occur.

Legislative Implications

Appropriate Waste Management is essential for ensuring efficient processing, use and transformation of waste to commodity resources, as well as correct disposal techniques of non-commodity waste streams in order to improve environmental outcomes, as required by regulatory licensing, a changing environmental legislative landscape and social licensing.

Risk Analysis

· What can happen?

Incorrect Waste Management practises can lead to damage of Council’s reputation and exposure of Council, as well as risk to the environment, ecology and community. It can also lead to prosecution from regulatory and licensing bodies through infringement or legal action via the Land and Environment Court.

· How can it happen?

Lack of direction and inadequate management and containment practises, with lack of measurable audit processes can lead to reactive situations.

· What are the consequences of the event happening?

Environmental harm, damage to ecological systems, water table and aquafer contamination. Loss of landfill license and court action to cover remediation costs.

· What is the likelihood of the event happening?

Waste Management, collection, processing and disposal comes with inherent risk. If processes are not in place with correct processes that allow for measurable results, then the likelihood of exposure to risk is high.

· Adequacy of existing controls?

Reviewing all current control measures in place, to ensure that they are brought up to necessary levels that allow for mitigation of risk where possible.

· Treatment options to mitigate the risk?

Correct management, forward planning, measurable and competent auditing methodologies, transparent reporting procedures, stakeholder engagement and community education. Creating baselines to measure against on annual audits of water table testing, waste sample testing as well as volumetric auditing to ensure that Council does not exceed license restraints and restrictions imposed on Council by the Environmental Protection Authority (EPA).

Conclusion

The implementation of a professionally developed and operationally effective Waste Management Strategy will deliver significant environmental and social benefits and will assist in providing sustainable ongoing Waste Management.

Attachments

1. Murray River Council Waste Management Strategy - Confidential (under separate cover)

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

16 Sundry Delegates Report

16.1 Sundry Delegates Report

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

Recommendation

That the Sundry Delegates Reports of the Mayor and Councillors be received by the Council and reasonable out of pocket expenses be met by Council.

Discussion

The Mayor, Councillor CR Bilkey reported on his attendance at the following meetings and functions:

· 27 Aug: Pre-Council Meeting Presentations & Briefing – Moama

· 27 Aug: Model Code of Conduct Workshop – Moama

· 27 Aug: Ordinary Meeting of Council – Moama

· 28 Aug: Riverina & Murray Joint Organisation (RAMJO) Board Meeting – Jerilderie

· 28 Aug: Echuca Moama & District Tourism Association Board Meeting – Echuca

· 28 Aug: Guest Speaker at Echuca Apex Club Meeting – Echuca

· 29 Aug: Phone Interview with Radio 3SH

· 3 Sept: Murray River Council (Southern) Liquor Accord AGM & Quarterly Meeting – Moama

· 3 Sept: Meeting with Manager Economic Development & Tourism – Moama

· 6 Sept: RAMJO Water Sub-Committee Meeting – Berrigan

· 9 Sept: Radio EMFM Segment – Echuca

· 12 Sept: Echuca Moama Bridge Project Key Stakeholder Liaison Group Meeting – Echuca

· 13 Sept: Port Precinct Working Group Meeting – Echuca

· 13 Sept: Rich River Golf Club 40^th Anniversary Dinner Celebration – Moama

· 17 Sept: Finalisation of RAMJO Water Advocacy Platform – Jerilderie

· 18 Sept: Official Signing of Campaspe Murray Memorandum of Understanding (MoU) – Echuca

· 18 Sept: Water for NSW Water Sharing Plans – Barham

· 19 Sept: Port Precinct Working Group Meeting – Echuca

· 20 Sept: South West Arts AGM – Moulamein

The Deputy Mayor, Councillor GS Campbell reported on her attendance at the following meetings and functions:

· 27 Aug: Pre-Council Meeting Presentations & Briefing – Moama

· 27 Aug: Ordinary Meeting of Council – Moama

· 15-17 Sept: LGNSW Life After Amalgamation Forum – Terrigal

· 18 Sept: Official Signing of Campaspe Murray Memorandum of Understanding (MoU) – Echuca

Councillor A Aquino reported on his attendance at the following meetings and functions:

· 27 Aug: Pre-Council Meeting Presentations & Briefing – Moama

· 27 Aug: Ordinary Meeting of Council – Moama

· 5 Sept: Fix the Basin Plan: Community Crisis Rally – Tocumwal

· 7 Sept: Moama Cemetery Working Group Meeting – Moama

· Meeting at Old Telegraph Station, Chanter Street – Moama

· 10 Sept: Meeting with Lions Club Community – Moama

Councillor NF Cohen reported on her attendance at the following meetings and functions:

· 27 Aug: Pre-Council Meeting Presentations & Briefing – Moama

· 27 Aug: Model Code of Conduct Workshop – Moama

· 27 Aug: Ordinary Meeting of Council – Moama

· 2 Sept: Friends of Moama Echuca Botanic Gardens Committee Meeting and Working Bee – Moama

· 3 Sept: Friends of Old Moama Committee Meeting – Moama

· 4 Sept: Friends of Old Moama Working Bee at Old Telegraph Station – Moama

· 4 Sept: South West Arts Digital Marketing and Social Media Workshop – Moama

· 6 Sept: Foundry Art Space Exhibition Opening Night – Echuca

· 7 Sept: Moama Cemetery Working Group Meeting and Working Bee – Moama

· 9 Sept: Friends of Moama Echuca Botanic Gardens Working Bee – Moama

· 10 Sept: Moama Recreation Reserve Management Committee Meeting – Moama

· 11 Sept: Veolia Waste Management Open Day and Workshops – Echuca

· 16 Sept: Friends of Moama Echuca Botanic Gardens Committee AGM – Moama

· 18 Sept: Official Signing of Campaspe Murray Memorandum of Understanding (MoU) – Echuca

Councillor A Crowe reported on her attendance at the following meetings and functions:

· 27 Aug: Pre-Council Meeting Presentations & Briefing – Moama

· 27 Aug: Ordinary Meeting of Council – Moama

Councillor NH Gorey reported on his attendance at the following meetings and functions:

· 25 July: Meeting with Director Corporate Services – Moulamein Office

· 2 Aug: Australian Open Darts Championship Echuca-Moama – Moama

· 13 Aug: Councillor Planning Workshop – Moama

· 16 Aug: Meeting with Manager Parks & Open Space and member of Barham Recreation Reserve Management Committee – Barham Recreation Reserve

· 27 Aug: Pre-Council Meeting Presentations & Briefing – Moama

· 27 Aug: Ordinary Meeting of Council – Moama

· 29 Aug: Murray Downs Advancement Group Meeting – Murray Downs

· 2 Sept: Moulamein Community Development Inc. Meeting – Moulamein

· 9 Sept: Barham Recreation Reserve Management Committee Meeting – Barham

Councillor AM Mathers reported on his attendance at the following meetings and functions:

· 27 Aug: Pre-Council Meeting Presentations & Briefing – Moama

· 27 Aug: Ordinary Meeting of Council – Moama

· 2 Sept: Wakool Hall Management Committee Meeting – Wakool

· 5 Sept: Fix the Basin Plan: Community Crisis Rally – Tocumwal

· 6 Sept: MRSG Board Executive Committee Meeting – Deniliquin

· 10 Sept: MRSG Board Meeting – Deniliquin

· 12 Sept: Northern Basin Flood Harvesting Presentation – Deniliquin

· 18 Sept: NSW Murray Lower Darling Water Resource Plan – Barham

Councillor TE Weyrich reported on his attendance at the following meetings and functions:

· 27 Aug: Pre-Council Meeting Presentations & Briefing – Moama

· 27 Aug: Ordinary Meeting of Council – Moama

Councillor GW Wise reported on his attendance at the following meetings and functions:

· 27 Aug: Pre-Council Meeting Presentations & Briefing – Moama

· 27 Aug: Ordinary Meeting of Council – Moama

· 29 Aug: Tooleybuc Preschool Meeting RE: explore community long day care – Tooleybuc

· 29 Aug: Moulamein Preschool Meeting RE: explore long day care – Moulamein

· 29 Aug: Wakool Preschool Meeting RE: explore long day care – Wakool

· 30 Aug: Mathoura Preschool Meeting RE: explore long day care – Mathoura

· 10 Sept: Moama Lions Club Meeting – Moama

Attachments

Nil


AGENDA Ordinary Council Meeting Tuesday, 24 September 2019
I hereby give notice that an Ordinary Meeting of Murray River Council will be held on:
Date:	Tuesday, 24 September 2019
Time:	6:00pm
Location:	Tatalia Room 3 (Upper Level) Rich River Golf Club 24 Lane, Moama
Des Bilske General Manager

Review	Deadline for feedback
Local Government Rating System	13 September 2019
Reporting and Compliance Burdens on Local Government	25 October 2019
Local Government Compliance and Enforcement	15 November 2019

Stage	# of projects
Start-up	2
Scoping	1
Design	3
Planning	0
Procurement	2
Construction	18
Complete	10