Agenda of Ordinary Council Meeting

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

28 January 2020

10 General Manager’s Report & Supplementary Matters

10.1 Resolutions of the Council - Resolution Tracker & InfoCouncil Action Reports

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

Recommendation

That the Council receives and notes the status of previous resolutions of the Council (in open and closed Council) contained in both the manual Resolution Tracker and InfoCouncil Action Reports.

Background

As Councillors are aware, in September 2018 a manual Resolution Tracker (pertaining to the resolutions of the previous Council meetings) was introduced as part of the General Manager’s report to each Council meeting to allow Councillors to review the current status (actions by Council’s officers) of their decisions (resolutions).

In November 2018, Council introduced a report and minute software called InfoCouncil. Resolutions of the Council that require action after each Council Meeting are automatically generated in InfoCouncil to the relevant Council officer for their action and comment.

Subsequently, the manual Resolution Tracker is now superseded by the InfoCouncil Action Report. Once all resolutions in the manual Resolution Tracker have been completed by Council’s officers, the document will be archived.

Discussion

The manual Resolution Tracker (Attachment 1) comprises ‘active’ resolutions from meetings of the Council held in August to October 2018 (prior to the implementation of InfoCouncil) that require action by Council’s officers. Resolutions that are reported by Council’s officers as complete will drop off the ‘active’ list.

The InfoCouncil Action Report (Attachment 2) comprises ‘active’ resolutions from meetings of the Council held since the introduction of InfoCouncil in November 2018 that require action by Council’s officers. Comments provided on the action are shown below each active resolution of the Council. Resolutions that are reported by Council’s officers as complete will drop off the ‘active’ list.

The InfoCouncil Confidential Action Report (Attachment 3) comprises ‘active’ confidential resolutions from meetings of the Council held since the introduction of InfoCouncil that require action by Council’s officers. Comments provided on the action are shown below each active resolution of the Council. Resolutions that are reported by Council’s officers as complete will drop off the ‘active’ list.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.1 - Council decision making takes into account the needs and priorities of our local communities and the longer term social, cultural, economic and environmental viability and sustainability of our region

Budgetary Implications

Nil.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Council’s officers do not action the resolutions of the Council.

· How can it happen?

Resolutions from Council Meetings not being recorded in a systematic fashion.

· What are the consequences of the event happening?

Actions, as a result of the resolutions of the Council, not being completed in a timely manner or at all.

· What is the likelihood of the event happening?

Low.

· Adequacy of existing controls?

Use of the report and minute system, InfoCouncil, which automatically forwards actions (as a result of the resolutions of the Council) from Council Meeting to the relevant Council officer (report writer) after the completion of the minutes of a Council Meeting. A report can then be generated on the status of incomplete/outstanding actions.

· Treatment options to mitigate the risk?

Due diligence undertaken by Council’s officers (administration and report writers).

Conclusion

In September 2018, a manual Resolution Tracker (pertaining to the resolutions of the previous Council meetings) was introduced as part of the General Manager’s report to each Council meeting to allow Councillors to review the current status (actions by Council’s officers) of their decisions (resolutions). It was superseded by the introduction of Council’s report and minute software, InfoCouncil, in November 2018, whereby action reports (of Council Meeting resolutions that require action by a Council office) are automatically generated from it after every Council meeting. The Resolution Tracker and Action Report are presented to Councillors for information.

Attachments

1. MRC Resolution Tracker - Jan2020 ⇩

2. MRC InfoCouncil Action Report_Open - Jan2020 ⇩

3. MRC InfoCouncil Action Report_Confidential - Jan2020 - Confidential

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

28 January 2020

10.2 Fixing the Time, Dates and Place of the Ordinary Meetings of the Murray River Council

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

Recommendation

1. That the Ordinary Meetings of the Murray River Council generally be held at 6:00pm on the Fourth Tuesday of the Month (January to November) and the Third Tuesday of the Month of December in Moama for the period up to and including September 2020.

2. That the Ordinary Meetings of the Murray River Council be held in the Council Chambers, Moama Administration Office, 52 Perricoota Road, Moama for the period up to and including September 2020.

Background

In accordance with Section 365 of the Local Government Act 1993 (the ‘Act’), councils are required to meet at least ten (10) times each year, each time in a different month.

Council’s Code of Meeting Practice (POL101), Clause 3.1, states: “The council shall, by resolution, set the frequency, time, date and place of its ordinary meetings.”

As Councillors are aware, at the Ordinary Meeting of Council of 24 September 2019, the Council resolved as follows:

RESOLVED 050919

Moved: Cr Tony Aquino

Seconded: Cr Gen Campbell

2. That the Ordinary Meetings of the Murray River Council be held at the Rich River Golf Club (Moama) for the next 12 month period, subject to the relocation of such meetings to the new Council Office in Moama upon its completion in late 2019.

Discussion

Council’s new Moama Administration Office at 52 Perricoota Road is now complete, with staff beginning the process of transitioning into the new premises in the week beginning Monday 20 January 2020, with the Customer Service function commencing at the new site on Monday 17 February 2020.

The Council Chambers at the new premises will become the default location for the holding of Ordinary Meetings of the Council, with the ability to webcast proceedings of such meetings to increase the transparency of council decision making and to allow access to those who may not be physically able to attend meetings (as per Council’s Code of Meeting Practice (POL101), Clauses 5.18-5.21).

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

Budgetary Implications

Nil.

Policy Implications

Murray River Council Code of Meeting Practice (POL101).

Legislative Implications

Local Government Act 1993.

Local Government (General) Regulations 2005.

Risk Analysis

· What can happen?

N/A

· How can it happen?

N/A

· What are the consequences of the event happening?

N/A

· What is the likelihood of the event happening?

N/A

· Adequacy of existing controls?

N/A

· Treatment options to mitigate the risk?

N/A

Conclusion

The council is required to meet at least 10 times each year, each time in a different month. The Council’s current Ordinary Meeting schedule establishes meetings to be held on the Fourth Tuesday of each Month, commencing at 6:00pm at the Rich River Golf Club, Moama. The venue for Ordinary Meetings of the Council will be the Council Chambers in the new Moama Administration Office now that the facility has been completed.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

28 January 2020

10.3 Country Mayors' Association of New South Wales - Membership Fee for 2019/20

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

Recommendation

That the Council endorse the action of the General Manager in the continuation of Council's membership to the Country Mayors’ Association of New South Wales for 2019/2020.

Background

The Country Mayors’ Association (CMA) of New South Wales enables local government (LG) from rural and regional NSW to come together to discuss issues of specific interest to areas outside the major metropolitan centres, as well as looking at the bigger picture of the whole LG sector within the State.

The CMA represents almost 70 rural and coastal councils across New South Wales, with the group proving to be a formidable force in advocating for local government and issues that affect their communities.

Moree Plains Shire Council Mayor, Councillor Katrina Humphries was reappointed as the CMA Chair for the fourth consecutive year at the Annual General Meeting held on 1 November 2019. Uralla Shire Council Mayor, Councillor Michael Pearce, was returned as the Deputy Chair. The CMA Executive was also confirmed as follows:

· John Seymour, Coolamon Shire Council

· Liz Campbell, Kempsey Shire Council

· Cathy Redding, Narrabri Shire Council

· Kathy Sajowitz, Oberon Council

· Ken Keith OAM, Parkes Shire Council

· Peter Petty, Tenterfield Shire Council

Murray River Council is currently a member of CMA.

Discussion

Council's CMA membership fee for 2019/20 is $750 (exclusive of GST).

CMA meetings are held on a quarterly basis at Parliament House in Sydney and Council is represented by the Mayor and General Manager.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.2 - Council acts in a financially responsible manner to ensure delivery of safe and sustainable services to the community

Budgetary Implications

The CMA membership fee is included in Council's annual budget.

Policy Implications

Nil.

Legislative Implications

Nil.

Risk Analysis

· What can happen?

Council does not take out membership of CMA for 2019/20.

· How can it happen?

The Council resolves to not be a member of CMA for 2019/20.

· What are the consequences of the event happening?

If Council is not a member of CMA, it runs the risk of reduced advocacy on its behalf at State and Federal government levels.

· What is the likelihood of the event happening?

Low.

· Adequacy of existing controls?

The Council has been actively represented at previous CMA meetings, the cost of membership is factored into Council’s annual budget and the CMA has advocated issues of importance for its members.

· Treatment options to mitigate the risk?

Provision of this report to the Council with positive factors in why Council should continue to be a member of CMA in 2019/20.

Conclusion

The CMA represents almost 70 rural and coastal councils across New South Wales, with the group proving to be a formidable voice in advocating for local government and issues that affect their communities. This membership is a worthy investment of time and resources for Council.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

28 January 2020

10.6 Drought Communities Program - Expressions of Interest

File Number: -

Author: John Harvie, Manager Economic Development & Tourism

Authoriser: Des Bilske, General Manager

Recommendation

That Council:

1. Consider the 21 expressions of interest received for funding through the Drought Communities Program.

2. Prioritise and recommend successful projects to the value of $2 million to the Drought Communities Program program manager at the Federal Department of Infrastructure, Transport, Cities & Regional Development.

Background

Murray River Council has been identified as a drought affected region by the federal government and is therefore eligible for funding through the ‘Drought Communities Program’ administered by the Department of Industry, Innovation & Science on behalf of the Department of Infrastructure, Transport, Cities & Regional Development.

Council was originally allocated $1 million which required projects to be completed by 30 June 2020. A further allocation of an additional $1 million was made in November 2019 with eligible projects to be completed by 31 December 2020.

The extension of the Drought Communities Program (the program) will provide funding of $110 million over two years from 2018-19 to eligible councils to deliver immediate economic stimulus and other benefits to targeted drought-affected regions of Australia. The program will support local community infrastructure and other drought relief projects for communities who have been impacted by drought.

The objectives of the program are to deliver support to targeted drought-affected regions of Australia by funding:

· local community infrastructure; and

· other drought relief projects.

Funding will target infrastructure and other projects that:

· provide employment for people whose work opportunities have been impacted by drought

· stimulate local community spending

· use local resources, businesses and suppliers; and

· provide a long-lasting benefit to communities and the agricultural industries on which they depend.

The intended outcomes of the program are to, within a 12-month timeframe:

· increase employment in regions by providing work for locals and/or farmers and farm labourers/staff/contractors whose employment opportunities have been affected by drought improve levels of economic activity in regions

· increase productivity in regions; and

· enable better retention of businesses, services and facilities.

Discussion

Council has advertised the Drought Community Program funding opportunity via local media and received 21 Expressions of Interest (EOIs) by the due date, 26^th December 2019.

The EOIs, together with supporting documentation and funding criteria was provided to Councillors for review and prioritising.

A meeting to consider the applications will be held on Tuesday 28 January 2020 at 1pm at Council’s new Moama Administration Office, 52 Perricoota Road.

Strategic Implications

4 - Strategic Theme 4: Economic Growth

4.1 - Encourage and support economic development across a range of sectors

4.1.2 - Support the local business sector to grow, adapt and respond to new opportunities

Budgetary Implications

The program is fully funded and will not adversely impact council’s budget.

Policy Implications

Nil.

Legislative Implications

Nil.

Risk Analysis

· What can happen?

Nil

· How can it happen?

Nil

· What are the consequences of the event happening?

Nil

· What is the likelihood of the event happening?

Nil

· Adequacy of existing controls?

Nil

· Treatment options to mitigate the risk?

Nil

Conclusion

Of the 21 expressions of interest received for the Drought Community Program funding opportunity, 17 are eligible to be considered for funding. The value of the 21 expressions of interest totalled $5,224,239. The 17 eligible expression of interests totalled $2,495,239. The total funding available is $2 million.

Attachments

1. Drought Communities Program - Guidelines ⇩

2. Drought Communities Program - Frequently Asked Questions ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

28 January 2020

11 Director Corporate Services Report & Supplementary Matters

11.1 Financial Statements & Investments at 31 December 2019

File Number: -

Author: Peter Arthur, Contract Accountant

Authoriser: Ross Mallett, Director Corporate Services

Recommendation

1. That the Officer’s report on council’s Financial Statements, Bank Reconciliations and Investments as at 31 December 2019 be received and noted by the Council.

2. That the report detailing Council’s position of $53,801,170.29 as at 31December 2019 is received.

3. That the report detailing Council’s investment balance of $49,342,505.92 as at 31 December 2019 is received.

Background

Financial update presented to the Council.

Discussion

Shown below are the Financial Statements, Bank Reconciliations and Investments for the period ending 31December 2019.

Statement of Bank Balances of Council’s Combined Accounts as at 31 December 2019

Internal Cashbook Balances

OVERDRAFT LIMITS: Bank Overdraft - $650,000.00.

I hereby certify that the cashbook of the various funds of Council has been reconciled, with the appropriate Pass Sheets as at 31^st December 2019.

Ross Mallett

Responsible Accounting Officer

Investments as at 31 December 2019

As required by Section 212 of the Local Government (General) Regulation 2005 and Section 625 of the Local Government Act 1993, the details of Council’s surplus funds invested, totalling $49,342,505.92 are listed below:

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.2 - Council acts in a financially responsible manner to ensure delivery of safe and sustainable services to the community

Budgetary Implications

Current low interest rates may reduce the expected interest revenue.

Policy Implications

Murray River Council Investment Policy (POL-203)

Legislative Implications

Section 625 of the Local Government Act 1993

Regulation 212 of the Local Government (General) Regulations 2005.

Section 14 Trustees Act 1925

Risk Analysis

· What can happen?

Imprudent use of Council’s financial resources.

· How can it happen?

Not following investment rules, policies or mandates.

· What are the consequences of the event happening?

Potential loss of financial resources.

What is the likelihood of the event happening?

Low

· Adequacy of existing controls?

Good

· Treatment options to mitigate the risk?

Responsible management of financial resources invested in accordance with Council’s investment policies and mandate.

Conclusion

Murray River Council’s liquidity is in a satisfactory position at 31^st December 2019

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

28 January 2020

12 Director Engineering Report & Supplementary Matters

12.1 Major Projects Progress Update

File Number: -

Author: Diane Cottrell

Authoriser: Scott Barber, Director Engineering

Recommendation

That the Council receives and notes the Officer’s report on the Major Projects Progress Update as at 10 January 2020.

purpose

To inform elected officials and the community on the progress of externally funded “one-off” major projects and open grants applications.

GRANTS – UPDATE

On the 10 Dec 2019 Council submitted an application for the Safer Communities Fund – Round 5 – Infrastructure Grants, requesting a total of $822,190 funding for the following 9 projects that provides for 10 CCTV cameras, 384 security lights, 10 security alarms systems, 4 public address systems and 2 swipe accesses across our community. If successful, we will receive the grant June-July 2020.

Safer Communities Program – round 5 submissions
#	Location	Site	Details	Amount
1	Barham	Community Hub	CCTV security Alarm system Swipe access Hardware access controls	$7089 $5189 $30,000 $5918
2	Barham	MRC Administration Office	CCTV security overlooking Murray Street and Riverside Park	$36,660
3	Barham	Recreation Reserve Pavilion	Public address system	$7644
4	Moama	MRC Administration Office	Public address system and CCTV	$140,000
5	Moama	24 Lane Walkway (Perricoota Road to Rich River Golf Club)	Solar lighting – footpath 1300m – 32 lights	$87,500
6	Moama	Perricoota Road (Tandarra Resort to the rear of Woolworths)	Solar lighting – footpath 730m – 18 lights	$45,000
7		Merool Road to 24 Lane	Solar lighting – footpath 2000m – 50 lights	$125,000
8	Murray Downs	Swan Hill Bridge pedestrian walkway	Solar lighting – footpath 2500m – 62 lights	$177,190
9	Tooleybuc	Bridge Keepers Cottage	CCTV security	$155,000
TOTAL				$822,190

In Sept 2019, we submitted applications for the Stronger Country Community Fund – Round 3 grant requesting a total of $2,812,046 funding for the following projects. If successful, Council will receive notification in February 2020.

Stronger Country Community Fund – round 3 submissions
#	Location	Site	Details	Amount
1	Barham	Community Hub	Stage 2	$321,000
2	Barham	Recreation Reserve Pavilion	Stage 2	763,768
3	Barham	YEP for YOUTH	Youth Engagement Services	$200,000
3	Moama	Recreation Reserve Zone 1 Pavilion	Stage 2	$722,078
4	Mathoura	Independent Retirement Village	Stage 2	$805,200
TOTAL				$2,812,046

PROJECTS – UPDATE

In December, Council completed two major projects - the Barham Bridge Road Access and Tooleybuc Recreation Reserve Irrigation System, increasing the number of completed projects to 15 with 20 in progress.

The Moama Foreshore Development is in design phase with the Moama Beach Amenities Block design undergoing assessment. The Moama Beach is that it is approximately 4m below the 1% AEP (1 in 100) flood design levels and located in a pristine protected environment. Council is assessing design options following a review of amenities at similar sites on these river beaches:

- Bank Street, Yarrawonga - Moira Shire Council

- McLean Beach, Deniliquin - Edward River Council

- Sandy Point Beach - Hay Shire Council

- Speewa Ferry Amenities, Roads and Maritime Services

- Five Mile Boat Ramp, National Parks NSW

The findings and outcome of the assessment will be reported to Council.

This month we added the Smart Water Meter Project to the MRC funded report as this is of significant value and importance to our community. This report now contains 37 projects.

Stage	SCF1	SCF2	SCCF1	SCCF2	RGF1	MRC	TOTAL
Number of projects	9	7	7	7	5	2	37
Start-up		1					3%
Scoping							3%
Design		1			4	1	12%
Planning							0%
Procurement							0%
Construction	4	2	2	5	1	1	41%
Complete	5	3	5	2			41%
Summary							Average %
% in progress	45%	57%	29%	71%	100%	100%	67%
% complete	55%	43%	71%	29%	0%	0%	33%
Variation to budget of the 15 completed projects
% under budget	75%	86%	100%	100%	n/a	n/a
% over budget	25%*	14%	0%	0%	n/a	n/a

*Council holds uncommitted funds within each of the funding streams to allocate to budget variations within the same stream, which provides a degree of flexibility to manage project budget overspend. Council funds any variations to scope on Council funded projects, such as the Moama HQ.

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

28 January 2020

Program Status – Stronger Communities Fund Round 1 (SCF1)

SCF1 $9,000,000

MRC $419,606

Projects 9

Program Health

Program Trend

Actual Spend / Budget

At Risk Projects

Last Updated

Moama Rec Reserve
Pavilion Zone 1
Stage 1

Status On track

Stage Construction

Budget $3,965,600 SCF1

Actual $$ 37%

Barham Rec Reserve
Multi-functional Pavilion Stage1

Status On track

Stage Construction

Budget $2,000,000 SCF1

Actual $$ 49%

Merran Creek Bridge
Moulamein Swan Hill Road

Status Complete

Stage Closure

Budget $525,000 SCF1

$342,000 MRC

Actual $$ 100%

Tooleybuc Mensforth Park
Upgrade

Status On track

Stage Construction

Budget $650,000 SCF1

$300,000 RGF1

Actual $$ 58%

Mathoura Rec Reserve
Pavilion Ext, Kitchen & Bar

Status Complete

Stage Closure

Budget $541,420 SCF1

$44,436 MRC

Actual $$ 100%

Barham Rec Reserve
Skate Park

Status Complete

Stage Closure

Budget $407,000 SCF1

Actual $$ 100%

Moulamein Pre-School

Status On track

Stage Construction

Budget $410,812 SCF1

$13,353 MRC

Actual $$ 62%

Moulamein South Rec Reserve
Upgrade

Status Complete

Stage Closure

Budget $360,812 SCF1

Actual $$ 100%

Mathoura Picnic Point Reserve
Improvements

Status Complete

Stage Closure

Budget $200,000 SCF1

Actual $$ 100%

Comments:   Moama Recreation Reserve Pavilion – Steel works, in-ground services, waterproofing complete and fire pump commissioned. Roofing, external walling -                                             brickwork and cladding in progress, on-track for handover mid May 2020.
                         Barham Rec Reserve Pavilion – Works recommenced, internal wall lining in progress and approaching lock up stage, on track for early completion.
                         Tooleybuc Mensforth Park – Outdoor kitchen complete and toilet 90%complete, however, operational and open to the community from 22 Dec 2019. Fencing                                     removed and site still under contactor control. Tree planting to commence Mon 13 Jan 2020.
                         Moulamein Pre-School – Stage 1 – finishing painting, tiling, and awaiting certificate of occupancy. Stage 2 – Asbestos removal by certified practitioner is in progress.

Program Status – Stronger Communities Fund Round 2 (SCF2)

SCF2 $4,095,000

Projects 7

Program Health

Program Trend

Actual Spend / Budget

At Risk Projects

Last Updated

MRC Culture / Bus Excellence F/work / Enterprise System

Status On track

Stage Delivery

Budget $1,500,000 SCF2

Actual $$ 4%

Moama Business Expansion

Status Watching brief

Stage Start-up

Budget $1,195,000 SCF2

Actual $$ 0.0%

Moama Business Park Upgrade Water Pressure Pump

Status On track

Stage Design

Budget $500,000 SCF2

Actual $$ 0.0%

Moama Council New Office
Car Park Upgrade

Status On track

Stage Construction

Budget $250,000 SCF2

Actual $$ 92%

Barham Bridge Road Access

Status On track

Stage Construction

Budget $250,000 SCF2

Actual $$ 105%

Moama Recreation Reserve
Road Sealing and Drainage

Status Complete

Stage Closure

Budget $200,000 SCF2

Actual $$ 88%

Tooleybuc Rec Reserve
Irrigation System Upgrade

Status On track

Stage Construction

Budget $200,000 SCF2

Actual $$ 82%

Comments: MRC Organisational Cultural Assessment – Cultural assessment results disseminated.                                   Business excellence in planning, ERP deep dives complete and assessments underway.
                         Moama Bus Park expansion – watching brief with alternative scoping underway.
                         Moama Bus Park - water pressure pump upgrade design concept received
                         Moama HQ car park – Carpark complete, awaiting light poles delayed in transit
                         Barham Bridge Road access – Roads, kerb and gutter complete

Program Status – Stronger Country Communities Fund Round 1 (SCCF1)

SCCF1 $2,049,463

MRC $54,891

RGF1 $530,000

Projects 7

Program Health

Program Trend

Actual Spend /Budget

At Risk Projects

Last updated

Barham Pontoon

Status Under investigation

Stage Construction

Budget $505,000 SCCF1
$200,000 RGF1

Actual $$ 59% (of SCCF1 fund)

Tooleybuc Pontoon

Status On track

Stage Construction

Budget $505,000 SCCF1

$350,000 RGF1

Actual $$ 100% (of SCCF1 fund)

Moama Rec Reserve Zone 4
Lights/Criterion Track/L’scape

Status Complete

Stage Closure

Budget $384,294 SCCF1

Actual $$ 73%

Murray Downs Path Stage 1

Status Complete

Stage Closure

Budget $80,960 SCCF1

Actual $$ 96%

Tooleybuc Rec Reserve
Amenities Building

Status Complete

Stage Closure

Budget $120,206 SCCF1

$40,794 MRC

Actual $$ 103%

Moulamein Swimming Pool
Reline

Status Complete

Stage Closure/defect

Budget $133,975 SCCF1

$14,097 MRC

Actual $$ 104%

Barham, Bunnaloo, Koraleigh, Mathoura, Wakool Courts

Status           Complete
Stage                Closure
Budget              $320,028    SCCF1

Actual $$ 96%

Comments: Barham Pontoon – Non-compliant gangway under investigation. Installation of services to be complete by Feb 2020.
Tooleybuc Pontoon – RFQ for design of septic tank closes 15 Jan 2020. 3 phase power connection available as of end of Jan 2020.
NB: The pontoon projects have two sources of income SCCF1 and RGF1 grant funding.
Due to the SCCF1 grant acquittal timeframe, these funds will be utilised and reported first.

Program Status – Stronger Country Communities Fund Round 2 (SCCF2)

SCCF2 $2,624,555

Projects 7

Program Health

Program Trend

Actual Spend / Budget

At Risk Projects

Last updated

Barham Community Hub

Status On track

Stage Construction

Budget $828,411 SCCF2

Actual $$ 46%

Moama Rec Reserve Zone 2
Lighting/car park/Eddy Oval

Status On track

Stage Construction

Budget $736,411 SCCF2

Actual $$ 88%

Moama Rec Reserve Zone 3
Off leash area

Status On track

Stage Construction

Budget $266,1025 SCCF2

Actual $$ 37%

Moulamein Sth Rec Reserve
Resurface/lights/shed/courts

Status On track

Stage Construction

Budget $347,310 SCCF2

Actual $$ 54%

Murray Downs
Exercise track/equipment

Status Complete

Stage Defect stage

Budget $174,023 SCCF2

Actual $$ 41%

Tooleybuc Mensforth Park
Footpath and Lighting

Status On track

Stage Complete

Budget $117,023 SCCF2

Actual $$ 75%

Playgrounds

Status Complete

Stage Defect stage

Budget $255,473 SCCF2

Actual $$ 83%

Comments:   Barham Community Hub – Back on track, roofing 95%, brickwork 100% and roughing                      complete. Plastering starts 14 Jan 2020.
                         Moama Rec Reserve Zone 2 – Lights commissioned. Landscaping commenced.                                      Moulamein South Rec Reserve – Court base layer, concrete plinth, synthetic turf and                                     irrigation complete. Lights, cabling and electrical works commenced. Full court completion                         by 17 Jan 2020.
                         Tooleybuc Mensforth Park – project completed and handed over to council.

Program Status – Regional Growth Fund (Our Region our Rivers)

(RGF1) 50/50 funding with MRC/SCF1/SCCF1&2

RGF1 $2,007,696

MRC $751,271

Projects 5

Program Health

Program Trend

Actual Spend /Budget

At Risk Projects

Last updated

Moama Foreshore
Development

- Horseshoe Lagoon
- Beach Amenities Block
- Riverside Retaining Wall

Status On track

Stage Design and approval

Budget $751,271 RGF1

$751,271 MRC

Actual $$ 0%

Tooleybuc Foreshore
Development

Mensforth Park

Status On track

Stage Design and approval

Budget $300,000 RGF1

Actual $$ 0%

Murray Downs Foreshore
Development

Riverbank Park

Status On track

Stage Design and approval

Budget $117,925 RGF1

Actual $$ 0%

Barham Riverside Park
Development

Status On track

Stage Scope

Budget $171,000 RGF1

Actual $$ 0%

Mathoura Picnic Point
Development (footbridges)

Status On track

Stage Construction

Budget $137,500 RGF1
$137,500 SCF1

Actual $$ 46%

Comments: Moama Foreshore – Lagoon – in design, Retaining wall – RFQ in draft, Beach amenities block – design under investigation, detailed Council report to follow
                         Tooleybuc Foreshore – Stage 2 community engagement conducted, preliminary design concept received – next steps to cost concept and confirm inclusions with                                     through community engagement to progress to final design.
                         Murray Downs Foreshore – preliminary design concept received – next steps to ensure scope meets community expectation within the next 6 weeks.
                         Barham Riverside Park – RMS Riverside Park design concept received, architect engaged to upgrade design.
                         Mathoura Picnic Point – Transport and installation of footbridges rescheduled for completion be end of Jan 2020
                         NB – RGF1 funding for the Barham Pontoon ($200,000) and Tooleybuc Pontoon $330,00 will be utilised following the acquittal of the SCCF1 fund
                                      Actual spend budget percentage is based on the RGF1 budget value of these 5 projects ONLY

MOAMA – MRC office refurbishment					MRC $4,600,000	Projects 2
Program Health	Program Trend		Actual Spend /Budget		At Risk Projects	Last updated

Moama HQ Refurbishment Status On track Stage Construction Budget $1,500,000 MRC Variation $200,000 Approved Actual $$ 97%		Water Meter Replacement Program Stage 1 Status On track Stage Construction Budget $2,900,000 MRC Actual $$ 13%		Comments: Moama HQ Refurbishment – final touches in progress with staff due to relocate w/e 17 Jan 2020 pending certificate of occupancy. External signage on Perricoota Road to be installed w/c 17 Feb 2020. Water Meter Replacement Program Stage 1 – Receiver, Data and Installation work groups established. Receiver - RFQs to be finalised end of Jan 2020. Data - On track with MiWater data upload. Installation - 3000 V200HT meters in storage ready for installation. Detailed installation plan under development. NB: Actual spend against budget has reduced due to increase in total Budget and numbers of projects.

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

28 January 2020

13 Director Planning, Waste & Regulatory Services Report & Supplementary Matters

13.1 Organics Kerbside Waste Bin Discounts

File Number: -

Author: Gavin Carlisle, Manager Waste & Environmental Protection

Authoriser: David Wilkinson, Director Planning, Waste & Regulatory Services

Recommendation

1. That Council accept the amended Green Waste Subsidy Policy (POL405), as attached to this report, which will be extended to the end of the current financial year 2019/2020.

2. That Council considers all written evidence-based applications requesting a discount to the organics waste bin annual fee on a case-by-case basis that they do not require green waste organics waste bins.

Background

In July 2018, Council resolved to introduce a third waste bin to enable the collection and management of organic waste within the designated collection areas of Moama and Mathoura. The plan at that time was to initially introduce GO (Garden Organics) collections, to collect and divert garden waste, then to implement an upgraded collection service of FOGO (Food Organics and Garden Organics) to further increase diversion of organics and food waste within 18 months.

Discussion

Council delivered 2,300 green waste bins in July 2018 and have been collecting green waste on a fortnightly basis since that time, with a high participation rate which has increased diversion rates of green organics from landfill. We wish to continue this trend as it allows council to further increase diverted organic matter from landfill and better manage our waste streams.

Strategic Implications

1 - Strategic Theme 1: Built/Physical Environment

1.4 - Effectively plan for, improve and maintain water, sewer and waste

1.4.4 - Provide, manage and maintain effective and appropriate waste management systems

Budgetary Implications

No funding is required at this stage as Council simply wish to allow genuine and evidence based cases to opt out of garden organics collection services.

Policy Implications

Murray River Council Green Waste Subsidy Policy (POL405).

Legislative Implications

Protection of the Environment Operations Act 1997

Protection of the Environment (Waste) Regulation 2014

Waste Avoidance and Resource Recovery Act 2001

Risk Analysis

· What can happen?

If the amended policy is not accepted then Council, for a limited number of cases, is providing an inappropriate service and/or charge upon ratepayers, which will damage Council’s reputation.

· How can it happen?

Rejection of the recommendations of this report.

· What are the consequences of the event happening?

Low

· What is the likelihood of the event happening?

High

· Adequacy of existing controls?

Nil

· Treatment options to mitigate the risk?

Amended Green Waste Subsidy Policy

Conclusion

The implementation of this change will allow discounts for all domestic ratepayers on genuine merit based case by case scenario to continue for the current financial year, rather than solely based upon pensioners that are under financial duress.

Attachments

1. Green Waste Subsidy Policy POL405.V2 ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

28 January 2020

15 Correspondence Report

15.1 Correspondence Report

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

Recommendation

That the Correspondence Report be received and the information noted by the Council.

Discussion

01/01: Local Government NSW Weekly

Indices of General Circulars dated 12 December 2019, 10 January and 14 January 2020 have been forwarded to Councillors and Senior Staff via email.

02/01: Australian Local Government Association (ALGA) News

Newsletters dated 13 December 2019, 20 December 2019, 10 January and 17 January 2020 have been forwarded to Councillors and Senior Staff via email.

03/01: Major Road Projects Victoria

Forwarding the December 2019 Community Update on the Echuca-Moama Bridge Project. Refer Attachment 1.

04/01: Mathoura Public School

Forwarding correspondence dated 9 December 2019 thanking Council for its donation of $100 and 2 x citizenship medallions for the School’s Annual Presentation Night. Refer Attachment 2.

05/01: Barham Public School

Forwarding correspondence dated 11 December 2019 thanking Council for its very generous donation towards awards for the School’s Annual Presentation Day Assembly. Refer Attachment 3.

06/01: Local Government NSW

Forwarding a Media Release dated 12 December 2019 calling on the State Government to release details on 400-plus high-risk buildings with dangerously flammable cladding and provide funding support for councils to access the expertise needed to solve the crisis. Refer Attachment 4.

07/01: Moama Anglican Grammar School

Forwarding correspondence dated 12 December 2019 thanking Council for its contribution to the School’s Annual Presentation Evening. Refer Attachment 5.

08/01: Deniliquin South Public School

Forwarding correspondence dated 16 December 2019 thanking Council for its generous donation towards the School’s Annual Presentation Day awards. Refer Attachment 6.

09/01: Edward Public School

Forwarding correspondence dated 18 December 2019 thanking Council for the generous donation and continued support to the School’s Annual Presentation awards. Refer Attachment 7.

10/01: Local Government NSW

Forwarding a Media Release dated 10 January 2020 welcoming an initial $60M in Australian government funding for 42 of the most severely bushfire affected local government areas, 33 of which are in NSW. Refer Attachment 8.

11/01: Local Government NSW

Forwarding a Media Release dated 17 January 2020 welcoming the NSW Government’s commissioning of an online service – GIVIT – to coordinate the donation of much-needed goods and services for bushfire-affected communities, on behalf of all local councils. Refer Attachment 9.

Attachments

1. Major Road Projects Victoria EMBP DEC 19 NEWSLETTER ⇩

2. Mathoura Public School - Thank You ⇩

3. Barham Public School - Thank You ⇩

4. LGNSW Media Release - NSW Government must release details on 400-plus buildings with dangerous cladding ⇩

5. Moama Anglican Grammar School - 2019 Annual Presentation Function Thank You ⇩

6. Deniliquin South Public School - Thank You ⇩

7. Edward Public School - Thank You ⇩

8. LGNSW Media Release - LGNSW welcomes $60 million for bushfire recovery ⇩

9. LGNSW Media Release - LGNSW welcomes coordination of donated goods_services in bushfire-affected communities through GIVIT ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

28 January 2020

16 Sundry Delegates Report

16.1 Sundry Delegates Report

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

Recommendation

That the Sundry Delegates Reports of the Mayor and Councillors be received by the Council and reasonable out of pocket expenses be met by Council.

Discussion

The Mayor, Councillor Chris Bilkey reported on his attendance at the following meetings and functions:

· 17 Dec: Pre-Council Meeting Presentation, Workshop & Briefing – Moama

· 17 Dec: Ordinary Meeting of Council – Moama

· 18 Dec: Citizenship Ceremony x 4 – Moama

· 18 Dec: Echuca Moama Tourism Board Meeting & Christmas Dinner – Echuca

· 9 Jan: Echuca Moama Bridge Steering Committee Meeting – Echuca

· 13 Jan: Radio EMFM Segment – Echuca

· 21 Jan: Campaspe Shire Council Annual Dinner – Rochester

· 25 Jan: Echuca Rotary Club Australia Day Eve Dinner – Moama

· 26 Jan: Australia Day Celebrations – Moama

The Deputy Mayor, Councillor Alan Mathers reported on his attendance at the following meetings and functions:

· 17 Dec: Pre-Council Meeting Presentation, Workshop & Briefing – Moama

· 17 Dec: Ordinary Meeting of Council – Moama

· 8 Jan: Joint NSW/Victoria Community & Irrigator Group Meeting RE: Prepare submission for Inspector General of Water Resources visit on 23/01/20 – Deniliquin

· 13 & 14 Jan: Site Meetings with Council Staff RE: Barham Truck Stop upgrade and water supply options – Barham

· 16 Jan: Moulamein Lake Committee Annual General Meeting – Moulamein

· 23 Jan: Water Meeting with Inspector General of Water Resources, Mick Kelty – Deniliquin

· 26 Jan: Australia Day Celebrations & Citizenship Ceremony x 1 – Barham

Councillor Tony Aquino reported on his attendance at the following meetings and functions:

· 17 Dec: Pre-Council Meeting Presentation, Workshop & Briefing – Moama

· 17 Dec: Ordinary Meeting of Council – Moama

· 14 Jan: Mensforth Park Tooleybuc Site Visit with ratepayer RE: Toilet block – Tooleybuc

· 15 Jan: Barham Pontoon Walkway Site Visit – Barham

· 26 Jan: Australia Day Celebrations – Tooleybuc

Councillor Gen Campbell reported on her attendance at the following meetings and functions:

· 17 Dec: Pre-Council Meeting Presentation, Workshop & Briefing – Moama

· 17 Dec: Ordinary Meeting of Council – Moama

· 25 Jan: Echuca Rotary Club Australia Day Eve Dinner – Moama

Councillor Nikki Cohen reported on her attendance at the following meetings and functions:

· 17 Dec: Pre-Council Meeting Presentation, Workshop & Briefing – Moama

· 17 Dec: Ordinary Meeting of Council – Moama

· 26 Jan: Australia Day Celebrations – Wakool

Councillor Ann Crowe reported on her attendance at the following meetings and functions:

· 17 Dec: Pre-Council Meeting Presentation, Workshop & Briefing – Moama

· 17 Dec: Ordinary Meeting of Council – Moama

· 7 Jan: Tooleybuc/Piangil Action Group Meeting – Tooleybuc

· 26 Jan: Australia Day Celebrations – Koraleigh

Councillor Neil Gorey reported on his attendance at the following meetings and functions:

· 17 Dec: Pre-Council Meeting Presentation, Workshop & Briefing – Moama

· 17 Dec: Ordinary Meeting of Council – Moama

· 26 Jan: Australia Day Celebrations – Moulamein

Councillor Thomas Weyrich reported on his attendance at the following meetings and functions:

· 17 Dec: Pre-Council Meeting Presentation, Workshop & Briefing – Moama

· 17 Dec: Ordinary Meeting of Council – Moama

· 26 Jan: Australia Day Celebrations – Mathoura

Councillor Geoff Wise reported on his attendance at the following meetings and functions:

· 17 Dec: Pre-Council Meeting Presentation, Workshop & Briefing – Moama

· 17 Dec: Ordinary Meeting of Council – Moama

· 26 Jan: Australia Day Celebrations – Mathoura

Attachments

Nil


AGENDA Ordinary Council Meeting Tuesday, 28 January 2020
I hereby give notice that an Ordinary Meeting of Murray River Council will be held on:
Date:	Tuesday, 28 January 2020
Time:	6:00PM
Location:	Council Chambers Murray River Council Moama Administration Office 52 Perricoota Road, MOAMA
Des Bilske General Manager