Agenda of Ordinary Council Meeting

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

25 February 2020

10 General Manager’s Report & Supplementary Matters

10.1 Resolutions of the Council - Resolution Tracker & InfoCouncil Action Reports

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

Recommendation

That the Council receives and notes the status of previous resolutions of the Council (in open and closed Council) contained in both the manual Resolution Tracker and InfoCouncil Action Reports.

Background

As Councillors are aware, in September 2018 a manual Resolution Tracker (pertaining to the resolutions of the previous Council meetings) was introduced as part of the General Manager’s report to each Council meeting to allow Councillors to review the current status (actions by Council’s officers) of their decisions (resolutions).

In November 2018, Council introduced a report and minute software called InfoCouncil. Resolutions of the Council that require action after each Council Meeting are automatically generated in InfoCouncil to the relevant Council officer for their action and comment.

Subsequently, the manual Resolution Tracker is now superseded by the InfoCouncil Action Report. Once all resolutions in the manual Resolution Tracker have been completed by Council’s officers, the document will be archived.

Discussion

The manual Resolution Tracker (Attachment 1) comprises ‘active’ resolutions from meetings of the Council held in August to October 2018 (prior to the implementation of InfoCouncil) that require action by Council’s officers. Resolutions that are reported by Council’s officers as complete will drop off the ‘active’ list.

The InfoCouncil Action Report (Attachment 2) comprises ‘active’ resolutions from meetings of the Council held since the introduction of InfoCouncil in November 2018 that require action by Council’s officers. Comments provided on the action are shown below each active resolution of the Council. Resolutions that are reported by Council’s officers as complete will drop off the ‘active’ list.

The InfoCouncil Confidential Action Report (Attachment 3) comprises ‘active’ confidential resolutions from meetings of the Council held since the introduction of InfoCouncil that require action by Council’s officers. Comments provided on the action are shown below each active resolution of the Council. Resolutions that are reported by Council’s officers as complete will drop off the ‘active’ list.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.1 - Council decision making takes into account the needs and priorities of our local communities and the longer term social, cultural, economic and environmental viability and sustainability of our region

Budgetary Implications

Nil.

Policy Implications

Nil.

Legislative Implications

Nil.

Risk Analysis

· What can happen?

Council’s officers do not action the resolutions of the Council.

· How can it happen?

Resolutions from Council Meetings not being recorded in a systematic fashion.

· What are the consequences of the event happening?

Actions, as a result of the resolutions of the Council, not being completed in a timely manner or at all.

· What is the likelihood of the event happening?

Low.

· Adequacy of existing controls?

Use of the report and minute system, InfoCouncil, which automatically forwards actions (as a result of the resolutions of the Council) from Council Meeting to the relevant Council officer (report writer) after the completion of the minutes of a Council Meeting. A report can then be generated on the status of incomplete/outstanding actions.

· Treatment options to mitigate the risk?

Due diligence undertaken by Council’s officers (administration and report writers).

Conclusion

In September 2018, a manual Resolution Tracker (pertaining to the resolutions of the previous Council meetings) was introduced as part of the General Manager’s report to each Council meeting to allow Councillors to review the current status (actions by Council’s officers) of their decisions (resolutions). It was superseded by the introduction of Council’s report and minute software, InfoCouncil, in November 2018, whereby action reports (of Council Meeting resolutions that require action by a Council office) are automatically generated from it after every Council meeting. The Resolution Tracker and Action Report are presented to Councillors for information.

Attachments

1. MRC Resolution Tracker - Feb2020 ⇩

2. MRC InfoCouncil Action Report_Open - Feb2020 ⇩

3. MRC InfoCouncil Action Report_Closed - Feb2020 - Confidential

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

25 February 2020

10.3 Expressions of Interest - Meninya Street Office

File Number: -

Author: John Harvie, Manager Economic Development & Tourism

Authoriser: Des Bilske, General Manager

Recommendation

That the Council:

1. Determine that the Meninya Street Office is surplus to Council’s requirements.

2. Resolve to reclassify the land on which the Meninya Street Office is located as “Operational Land” in accordance with Section 31 of the NSW Local Government Act 1993.

3. Resolve to advertise for expressions of interest from parties interested in purchasing or leasing the property.

4. Resolve to inform the Murray Darling Association that its expression of interest will be considered in association with further responses to Council’s call for expressions of interest.

5. Request the General Manager to provide a further report on the matter following receipt of the valuation report and further expressions of interest.

Background

Murray River Council has recently vacated the Meninya Street Office and relocated to Council’s new Administration Office at 52 Perricoota Road, Moama.

In recent times, Council officers have received numerous enquiries about leasing or purchasing the buildings.

Council recently received an expression of interest from the Murray Darling Association to lease the building to cater for its growing organisation.

The expression of interest is an attachment to this report.

Discussion

Given the level of enquiry in relation to the future of the buildings of the Meninya Street Office it is timely for the Council to consider the matter.

The land on which the building sits is freehold title but is classified as ‘Community Land’ in accordance with Section 31 of the NSW Local Government Act 1993. In order to sell or lease the buildings, Council will need to reclassify the land to ‘Operational Land’.

This can be undertaken by a resolution of the Council or through the Local Environmental Plan (LEP) process. Both processes involve the advertising of Council’s intention to reclassify the land and the opportunity for interested ratepayers and residents to make submissions in relation to the matter.

Council officers have engaged a valuer to provide Council with a valuation report for the property as a whole including both buildings, for each building individually, including land subdivision and the value of leasing the property as a whole and the two individual buildings separately.

When the valuation report has been received a further report will be prepared for the Council.

Council could consider the Expression of Interest (EOI) received from the Murray Darling Association on its own merits or could consider calling for further EOI’s from interested parties.

Strategic Implications

1 - Strategic Theme 1: Built/Physical Environment

1.1 - Improve and maintain our built town environments

1.1.1 - Support each township to develop their unique character

Budgetary Implications

Nil.

Policy Implications

Nil.

Legislative Implications

Local Government Act 1993.

Risk Analysis

· What can happen?

Nil.

· How can it happen?

Nil.

· What are the consequences of the event happening?

Nil.

· What is the likelihood of the event happening?

Nil.

· Adequacy of existing controls?

Nil.

· Treatment options to mitigate the risk?

Nil.

Conclusion

The former Council Office at 6 Meninya Street, Moama is vacant and the Council should decide whether to retain or dispose of the asset.

If the Council decides to retain the asset, it should determine whether it has a use for the asset or whether it should be leased.

A valuation report is being prepared and will help the Council make a final decision on the future of the asset.

Attachments

1. Murray Darling Association - Expression of Interest Meninya Street Office - Confidential

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

25 February 2020

10.5 Moama Anglican Grammar School - Annual Scholarship Program

File Number: -

Author: John Harvie, Manager Economic Development & Tourism

Authoriser: Des Bilske, General Manager

Recommendation

That:

1. Council agree to participate in the Moama Anglican Grammar School Scholarship Program.

2. Council provide an annual contribution of $3,000 in 2020/21, 2021/22, 2022/23 and 2023/24 through the Murray River Council Community Grants – Annual Grant Program.

3. Moama Anglican Grammar School be invited to provide an update on the success of the scholarship at the end of 2022 and 2024 school years.

Background

Moama Anglican Grammar School (MAGS) provide annual scholarships that are structured on individual student needs and circumstances and which can range from 20% fee assistance to full fee assistance.

Current drought conditions have increased the level of hardship on families within the school community.

To help alleviate this hardship, MAGS has invited Council to contribute to the scholarship program.

Discussion

This year, the MAGS focus is on General Excellence and Performing Arts. Students are provided with a safe and inspiring education focussed on the school’s core values of Respect, Compassion and Integrity with the aim to equip students for a successful future.

Scholarships can provide life changing opportunities for students. MAGS offers a diverse curriculum including Agriculture studies, Primary Industries, Music including Co-Curricular music and Vocational Education Training (VET) Studies.

One of the school’s success stories is of student Daniel Chu who achieved the highest ATAR in MAGS history of 99.4. Daniel joined the school in Year 7 when he moved to the area from China. Daniel could speak very little English, however he worked consistently and diligently throughout his time at MAGS and has been an excellent role model to his peers.

This year, MAGS has an enrolment of 635 students, from Kindergarten to Year 12, with a staff of 103.

MAGS would like Council to consider contributing an amount of $3,000 per annum in each of the next four years which would be awarded to a student or students commencing in year 9 in 2021 and completing year 12 in 2024.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.2 - Engaged community leadership

5.2.2 - Increased participation by young people in community life and community leadership with recognition of young people’s positive contributions

Budgetary Implications

There could be little or no impact on Council’s 2020/21 budget as the cost, if the Council were to agree to fund the scholarship, could be provided through Council’s annual grants program. Each year Council reviews the list of recipients of annual grants as part of the budget review process.

Policy Implications

Murray River Council Community Financial Assistance Policy (POL109).

Legislative Implications

Nil.

Risk Analysis

· What can happen?

Nil

· How can it happen?

Nil

· What are the consequences of the event happening?

Nil

· What is the likelihood of the event happening?

Nil

· Adequacy of existing controls?

Nil

· Treatment options to mitigate the risk?

Nil

Conclusion

Council’s Community Strategic Plan encourages community leadership 5.2.2 - Increased participation by young people in community life and community leadership with recognition of young people’s positive contributions.

This is an ideal opportunity for Council to provide encouragement and support to younger members of our community.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

25 February 2020

11 Director Corporate Services Report & Supplementary Matters

11.1 Financial Statements & Investments as at 31 January 2020

File Number: -

Author: Peter Arthur, Contract Accountant

Authoriser: Ross Mallett, Director Corporate Services

Recommendation

That:

1. The officer’s report on Council’s Financial Statements, Bank Reconciliations and Investments as at 31January 2020 be received and noted by the Council.

2. The report detailing Council’s position of $50,613,925.98 as at 31January 2020 is received by the Council.

3. The report detailing Council’s investment balance of $48,265,983.14 as at 31January 2020 is received by the Council.

Background

Financial update presented to Council.

Discussion

Shown below are the Financial Statements, Bank Reconciliations and Investments for the period ending 31^st January 2020.

Statement of Bank Balances of Council’s Combined Accounts as at 31 January 2020

Internal Cashbook Balances

OVERDRAFT LIMITS: Bank Overdraft - $650,000.00.

I hereby certify that the cashbook of the various funds of Council has been reconciled, with the appropriate Pass Sheets as at 31^st January 2020.

Ross Mallett

Responsible Accounting Officer

Investments as at 31 January 2020

As required by Section 212 of the Local Government (General) Regulation 2005 and Section 625 of the Local Government Act 1993, the details of Council’s surplus funds invested, totalling $49,342,505.92 are listed below:

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.2 - Council acts in a financially responsible manner to ensure delivery of safe and sustainable services to the community

Budgetary Implications

Current low interest rates may reduce the expected interest revenue.

Policy Implications

Investments have been made in accordance with the Council Investment Policy which was adopted on the 17^th October 2017.

Legislative Implications

Section 625 of the Local Government Act 1993

Regulation 212 of the Local Government (General) Regulations 2005

Trustees Act 1925 Section 14

Risk Analysis

· What can happen?

Imprudent use of Council’s financial resources.

· How can it happen?

Not following investment rules, policies or mandates.

· What are the consequences of the event happening?

Potential loss of financial resources.

· What is the likelihood of the event happening?

Low.

· Adequacy of existing controls?

Good.

· Treatment options to mitigate the risk?

Responsible management of financial resources invested in accordance with Council’s investment policies and mandate.

Conclusion

Murray River Council’s liquidity is in a satisfactory position at 31^st January 2020.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

25 February 2020

11.2 Quarterly Budget Review - December 2019

File Number: -

Author: Peter Arthur, Contract Accountant

Authoriser: Ross Mallett, Director Corporate Services

Recommendation

That:

1. The Officer’s report on the Quarterly Budget Review to 31 December 2019 be received and noted by the Council.

2. That the budget variations, as detailed within the report, and any subsequent changes made to those votes be included in Council’s estimates of income and expenditure for 2019/2020.

Background

Clause 203 of the Local Government (General) Regulation 2005 (the ‘Regulation’) requires a council’s responsible accounting officer to prepare and submit a quarterly budget review statement to the governing body of the council. The quarterly budget review statement must show, by reference to the estimated income and expenditure that is set out in the operational plan adopted by council for the relevant year, a revised estimate of income and expenditure for that year.

It also requires the budget review statement to include a report by the responsible accounting officer as to whether or not they consider the statement indicates council to be in a satisfactory financial position (with regard to its original budget) and if not, to include recommendations for remedial action.

Legislative requirements together with the implementation of a formal reporting mechanism will ensure that councils have a robust and transparent budget reporting framework.

Discussion

INCOME STATEMENT – CONSOLIDATED

The income statement for the December 2019 quarter has revised the estimated operating surplus of $2,238,668 down to $1,396,026 being a reduction of $842,643, mainly due to an increase in depreciation ($3.4M) offset in part by an increase in grants ($1.9M) and the sale of Southern Phone shares ($0.8M).

Legend:

Positive Impact é ê

Negative Impact êé

Operating Revenues

Estimated operating revenue has increased by $2,784,120 to $49,577,742.

The more significant movements are as following:

· Operating Grants & Contributions - $1,408,477 é

· Increase in RMS REPAIR contribution $140,795 é

· Emergency Service Levy payment from Office of Local Government $81,588 é

· Increase Weed & Action Plan Management due to closure of Central Murray County Council $61,229 é

· Introduction of Roads to Recovery Drought Relief Grants $1,861,814 to be over the next two years (2019/2020 & 2020/2021). This financial years expenditure is estimated to be $1,082,721 é

· Capital Grants & Contributions - $509,929 é

· Regional Growth grants $90,210 é

· AFL – AFFF Program grant for Stronger Community Project $100,000 é

· Stronger Country Community grants $13,985 ê

· RMS Safer Roads – Barmah Road Pedestrian Facility at Cummeragunja $105,760 é

· Increase in Water Supply S64 Developer Contributions $100,000 é

· Increase in Wastewater S64 Developer Contributions $53,000 é

· Nett Gain on Disposal of Assets - $785,714 é

· Sale of Southern Phone Company LTD Shares $785,714 é

Operating Expenses

Estimated operating expenses have increased by $3,726,763 to $48,281,716.

The more significant movements are as following:

· Employee Benefits & On-costs - $135,000 é

· Weed & Action Plan Management cost due to taking on additional staff from the closure of the Central Murray County Council é

· Materials & Contracts - $1,564,530 ê

· Weed & Action Plan Management cost due to taking on additional work from the closure of the Central Murray County Council $126,080 é

· Decrease in Regional Road maintenance estimate as a result of matching the additional RMS REPAIR grants received which is to be spent on capital expenditure works $109,610 ê

· Transfer of estimate to Other Expenditure to align with the Financial Statements $1,581,000 ê

· Depreciation - $3,428,558 é

· Increase in General Fund depreciation $3,131,056 é

· Increase in Water Supply depreciation $73,357 é

· Increase in Wastewater depreciation $224,125 é

These depreciation increases were result of the revaluation of Council’s transport assets as at 30 June 2019 the impact was unknown until after the Council adopted it’s 2019/2020 Operational Plan and Budget on 25 June 2019.

· Other Expenditure - $1,727,755 é

· Transfer of estimate from Material & Contract expenditure to align with the Financial Statements $1,581,000 é

· Increase in Council’s contribution for the Emergency Service Levies $135,805 é

· The net increase in costs after the Office of Local Government’s contribution ($135,805 - $81,588) is $54,217.

NON-OPERATING & CAPITAL ACTIVITIES – CONSOLIDATED

The main reasons for quarterly movements are as follows:-

· Deferred Debtor Payments - $900,000 ê

· Repayment term for Murray River Energy extended to 2021 ê

· Deferred Debtor Advances - $167,500 é

· Some of the purchasers of Council’s land were given deferred payment arrangements é

· Assets Purchased - $7,853,602 é

· Increase in Regional Road REPAIR works due to grant increase $288,549 é

· Increase in Moama Building Contract $200,000 é

· Increase in Water Supply Smart Meters Contract $1,710,700 é

· Barmah Road Pedestrian Facility at Cummeragunja $105,760 é

· Additional Drought R2R grant projects - $1,082,721 é

· Stronger Community Projects - Barham Rec Reserve Pavilion $286,811 é

· Carryover works – Local Road Bridges Construction $734,870 é

· Carryover works – Community Buildings $35,000 é

· Carryover purchases – Information, Communications & Technology $321,224 é

· Carryover works – Library Buildings $20,500 é

· Carryover works – Moama Office $1,268,921 é

· Carryover works – Parks & Gardens $57,500 é

· Carryover works – Pedestrian & Shared Pathways $226,675 é

· Carryover works – Local Urban Streets $609,932 é

· Carryover works – Local Rural Roads $632,979 é

· Carryover works – Recreation Reserves $13,588 é

· Carryover works – Stormwater Drainage $514,683 é

· Transfer to/from Restricted Assets - $3,529,797 é

· The net transfer from Restricted Assets to funded some of the additional capital works ($4,059,797 - $530,000) $3,529,797 é

ALL FUNDS STATEMENT

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulations 2005.

It is in my opinion that the Quarterly Budget Review Statement for Murray River Council for quarter ended 31/12/2019 indicates that Council’s projected financial position at 30/06/20 will be satisfactory / ~~unsatisfactory~~ at year end, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure.

Signed: Date: 25^th February 2020

Name: Ross Mallett

Responsible Accounting Officer, Murray River Council

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.2 - Council acts in a financially responsible manner to ensure delivery of safe and sustainable services to the community

Budgetary Implications

All the additional expenditure will be funded through combination of grant income, internal reserve, external reserve and unrestricted funds.

Policy Implications

Nil.

Legislative Implications

Local Government (General) Regulations 2005.

Risk Analysis

· What can happen?

Nil.

· How can it happen?

Nil.

· What are the consequences of the event happening?

Nil.

· What is the likelihood of the event happening?

Nil.

· Adequacy of existing controls?

Nil.

· Treatment options to mitigate the risk?

Nil.

Conclusion

Murray River Council’s budget is satisfactory at the end of the December 2019 quarter.

Appendix 1

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

25 February 2020

12 Director Engineering Report & Supplementary Matters

12.1 Major Projects Progress Update

File Number: -

Author: Diane Cottrell

Authoriser: Scott Barber, Director Engineering

Recommendation

That the Council receives and notes the Officer’s report on the Major Projects Progress Update as at 13 February 2020.

purpose

To inform elected officials and the community on the progress of externally funded “one-off” major projects.

PROJECT – UPDATES

As scheduled, the progressive relocation of staff to the new Moama Administration Offices on Perricoota Road took place during January. The final move ends Fri 14 Feb 2020 when Customer Service takes up residence. It is a fantastic open space with great facilities for collaboration using the latest technology for virtual meetings saving time and costs – its already paying dividends having the various function areas co-existing in one space – enhancing communication and relationships.

We have almost hit the 50% mark of projects complete with the delivery of the Moama New Office Car Park Upgrade under SCF2 and the acquittal of the Tooleybuc Pontoon under SCCF1 bumping the overall projects complete to 18 (49%).

Stage	SCF1	SCF2	SCCF1	SCCF2	RGF1	MRC	TOTAL
Number of projects	9	7	7	7	5	2	37
Start-up		1					3%
Scoping							0%
Design		1			4	1	16%
Planning							0%
Procurement							0%
Construction	4	1	1	4	1	1	32%
Complete	5	4	6	3			49%
Summary
% in progress	45%	43%	14%	57%	100%	100%
% complete	55%	57%	86%	43%	0%	0%
Variation to budget of the 18 completed projects
% under budget	80%	75%	83%	100%	n/a	n/a
% over budget*	20%	25%	17%	0%	n/a	n/a

*Council holds uncommitted funds within each of the funding streams to allocate to budget variations within the same stream, which provides a degree of flexibility to manage project budgets. Council funds any variations to scope on Council funded projects, such as the Moama HQ.

Currently we are reviewing the budgets across all funding streams as part of the December Quarterly Budget Review and submitting variations to the funding bodies for approval to reallocate uncommitted funds within the same project stream.

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

25 February 2020

Program Status – Stronger Communities Fund Round 1 (SCF1)

SCF1 $9,000,000

MRC $419,606

Projects 9

Program Health

Program Trend

Actual Spend / Budget

At Risk Projects

Last Updated

Moama Rec Reserve
Pavilion Zone 1
Stage 1

Status On track

Stage Construction

Budget $3,965,600 SCF1

Actual $$ 37%

Barham Rec Reserve
Multi-functional Pavilion Stages 1 & 2

Status On track

Stage Construction

Budget $2,000,000 SCF1

Actual $$ 63%

Merran Creek Bridge
Moulamein Swan Hill Road

Status Complete

Stage Closure

Budget $525,000 SCF1

$342,000 MRC

Actual $$ 100%

Tooleybuc Mensforth Park
Upgrade

Status On track

Stage Construction

Budget $650,000 SCF1

$300,000 RGF1

Actual $$ 85%

Mathoura Rec Reserve
Pavilion Ext, Kitchen & Bar

Status Complete

Stage Closure

Budget $541,420 SCF1

$44,436 MRC

Actual $$ 100%

Barham Rec Reserve
Skate Park

Status Complete

Stage Closure

Budget $407,000 SCF1

Actual $$ 100%

Moulamein Pre-School

Status On track

Stage Construction

Budget $410,812 SCF1

$13,353 MRC

Actual $$ 71%

Moulamein South Rec Reserve
Upgrade

Status Complete

Stage Closure

Budget $360,812 SCF1

Actual $$ 100%

Mathoura Picnic Point Reserve
Improvements

Status Complete

Stage Closure

Budget $200,000 SCF1

Actual $$ 100%

Comments:

Moama Recreation Reserve Pavilion Stage 1: rough-in to be completed by 14 Feb 2020, followed by internal linings from 17 Feb 2020. External block work expected to be complete by 21 Feb 20. Progressing well and on-track for practical completion mid May 2020.
Barham Recreation Reserve Pavilion Stages 1 & 2: Trades are ahead of schedule, fit out commenced, finish selected, shop joinery drawings approved, cool room installed in bar and fitted canopies in kitchen. On track to complete ahead of revised practical completion date of 27 July 2020, weather permitting.
Tooleybuc Mensforth Park: works are 95% complete with furniture installation and defect rectification to be completed.
Moulamein Pre-School Stage 1: Pre-school using new building. Works underway to refurbish original building, asbestos removed and windows framed out.

Program Status – Stronger Communities Fund Round 2 (SCF2)

SCF2 $4,095,000

Projects 7

Program Health

Program Trend

Actual Spend / Budget

At Risk Projects

Last Updated

MRC Culture / Bus Excellence F/work / Enterprise System

Status On track

Stage Delivery

Budget $1,500,000 SCF2

Actual $$ 5%

Moama Business Park Expansion
Status Watching brief

Stage Start-up

Budget $1,195,000 SCF2

Actual $$ 0.0%

Moama Business Park Upgrade Water Pressure Pump

Status On track

Stage Design

Budget $500,000 SCF2

Actual $$ 8%

Moama Council New Office
Car Park Upgrade

Status Complete

Stage Closure

Budget $250,000 SCF2

Actual $$ 96%

Barham Bridge Road Access

Status Complete

Stage Closure

Budget $250,000 SCF2

Actual $$ 113%

Moama Recreation Reserve
Road Sealing and Drainage

Status Complete

Stage Closure

Budget $200,000 SCF2

Actual $$ 95%

Tooleybuc Rec Reserve
Irrigation System Upgrade

Status Complete

Stage Closure

Budget $200,000 SCF2

Actual $$ 82%

Comments:

MRC Organisational Cultural Assessment: next steps scoped and scheduled to develop culture change plan at organisation and business unit level.
Business excellence: planning day and initial training scheduled.
Enterprise System: deep dive assessments complete and tender process scheduled.
Moama Business Park Pump: design phase 50% complete with construction to commence March 2020.

Exceptions:

Moama Business Park expansion: Alternative scoping underway.

Program Status – Stronger Country Communities Fund Round 1 (SCCF1)

SCCF1 $2,049,463

MRC $54,891

RGF1 $530,000

Projects 7

Program Health

Program Trend

Actual Spend /Budget

At Risk Projects

Last updated

Barham Pontoon

Status Under investigation

Stage Construction

Budget $505,000 SCCF1
$200,000 RGF1

Actual $$ 68% (of SCCF1 fund)

Tooleybuc Pontoon

Status On track

Stage Construction

Budget $505,000 SCCF1

$350,000 RGF1

Actual $$ 100% (of SCCF1 fund)

Moama Rec Reserve Zone 4
Lights/Criterion Track/L’scape

Status Complete

Stage Closure

Budget $384,294 SCCF1

Actual $$ 73%

Murray Downs Path Stage 1

Status Complete

Stage Closure

Budget $80,960 SCCF1

Actual $$ 96%

Tooleybuc Rec Reserve
Amenities Building

Status Complete

Stage Closure

Budget $120,206 SCCF1

$40,794 MRC

Actual $$ 138%

Moulamein Swimming Pool
Reline

Status Complete

Stage Closure/defect

Budget $133,975 SCCF1

$14,097 MRC

Actual $$ 114%

Barham, Bunnaloo, Koraleigh, Mathoura, Wakool Courts

Status           Complete
Stage                Closure
Budget              $320,028    SCCF1

Actual $$ 92%

Comments:

Barham Pontoon: Contractor response, including preliminary design and delivery program, to replace the failed gangway expected Fri 14 Feb 2020.
Tooleybuc Pontoon: the SCCF1 fund acquitted. Services including water, sewerage and power being installed under RGF1 funding and pending the Tooleybuc Mensforth Park power upgrade.

The pontoon projects have two sources of income SCCF1 and RGF1 grant funding. The SCCF1 funds is utilised and reported first as they have an earlier acquittal date. Once acquitted the project will move to the RGF1 section.
Exceptions:

The actual $ to budget of 101% will adjust following the variation approval process with the funding bodies.

Program Status – Stronger Country Communities Fund Round 2 (SCCF2)

SCCF2 $2,624,555

Projects 7

Program Health

Program Trend

Actual Spend / Budget

At Risk Projects

Last updated

Barham Community Hub

Status On track

Stage Construction

Budget $828,411 SCCF2

Actual $$ 53%

Moama Rec Reserve Zone 2
Lighting/car park/Eddy Oval

Status On track

Stage Construction

Budget $736,411 SCCF2

Actual $$ 88%

Moama Rec Reserve Zone 3
Off leash area

Status On track

Stage Construction

Budget $266,1025 SCCF2

Actual $$ 46%

Moulamein South Rec Reserve
Resurface/lights/shed/courts

Status On track

Stage Construction

Budget $347,310 SCCF2

Actual $$ 54%

Murray Downs
Exercise track/equipment

Status Complete

Stage Defect stage

Budget $174,023 SCCF2

Actual $$ 68%

Tooleybuc Mensforth Park
Footpath and Lighting

Status Complete

Stage Closure

Budget $117,023 SCCF2

Actual $$ 75%

Playgrounds

Status Complete

Stage Defect stage

Budget $255,473 SCCF2

Actual $$ 83%

Comments:

Barham Community Hub: Painting walls completed and cabinetry installed, suspension ceiling in progress followed by painting of timber works. Power connection scheduled for March 2020.
Moama Recreation Reserve Zone 2: Lights in defect period. Landscaping in progress. Zone 3: Off Leash area construction commenced fencing, gravel pathways & lawn area complete, irrigation mounds installed.
Moulamein South Recreation Reserve: Tennis court complete and operational. Shed demolition starting 17 February. Court lighting and cabling installed awaiting power provider to move meter for electrical contractor to complete works. RFQ for new shed released by 14 February.

Program Status – Regional Growth Fund (Our Region our Rivers)

(RGF1) 50/50 funding with MRC/SCF1/SCCF1&2

RGF1 $2,007,696

MRC $751,271

Projects 6

Program Health

Program Trend

Actual Spend /Budget

At Risk Projects

Last updated

Moama Foreshore
Development

Horseshoe Lagoon, Beach Amenities Block and Riverside Retaining Wall

Status On track

Stage Design and approval

Budget $751,271 RGF1

$751,271 MRC

Actual $$ 0%

Tooleybuc Foreshore
Development

Mensforth Park

Status On track

Stage Design and approval

Budget $300,000 RGF1

Actual $$ 0%

Murray Downs Foreshore
Development

Riverbank Park

Status On track

Stage Design and approval

Budget $117,925 RGF1

Actual $$ 0%

Barham Riverside Park
Development

Status On track

Stage Scope

Budget $171,000 RGF1

Actual $$ 0%

Mathoura Picnic Point
Development (footbridges)

Status On track

Stage Construction

Budget $137,500 RGF1
$137,500 SCF1

Actual $$ 47%

Tooleybuc Foreshore
Development

Pontoon

Status On track

Stage Design and approval

Budget $350,000 RGF1

$505,000 SCCF1 acquitted

Actual $$ 38%

Comments:

Moama Foreshore: Beach amenities block, pursuing portable toilets to decouple and relocate to safe area during flood event.
Tooleybuc Mensforth Park: Formalising design costs for consultant to present to community before moving to final design.
Murray Downs Foreshore: project scope now restricted to Murray Downs Corridor (between the bridge and Sandpiper Drive) as the projected development of the boat ramp component under the “Boating Now 3” funding will take up to 2 years to finalise.
Barham Riverside Park: Design works in progress.
Mathoura Picnic Point: installation of footbridges complete. Contractor to work on bridge approaches and footpath.
Tooleybuc Pontoon: installation of services (water, sewerage and power) pending power upgrade at Mensforth Park.

Actual $$ spent against budget are based on RGF1 budget value of these projects. After acquitting the relevant co-joining fund, the project will be reported in this section

MOAMA – MRC office refurbishment					MRC $4,600,000	Projects 2
Program Health	Program Trend		Actual Spend /Budget		At Risk Projects	Last updated

Moama HQ Refurbishment Status On track Stage Construction Budget $1,500,000 MRC Variation $200,000 Approved Actual $$ 97%		Water Meter Replacement Program Stage 1 Status On track Stage Construction Budget $2,900,000 MRC Actual $$ 22%		Comments: Moama HQ Refurbishment: staff relocated and external signage on Perricoota Road installed. Undertaking minor defects. Defect period to continue for 12 months Water Meter Replacement Program Stage 1: Receiver installations starts 17 Feb 2020. MiWater data load successfully completed. High-level meter installation plan received, next level detail requested to schedule resources and further develop community communication plan.

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

25 February 2020

12.2 Perricoota and Merool Roads (Moama) - Update

File Number: -

Author: Frederik Groenewald, Manager Engineering Operations

Authoriser: Scott Barber, Director Engineering

Recommendation

1. That Council considers construction of a roundabout, and associated works, at the intersection of Perricoota Road and Merool Road, Moama, to improve conditions for pedestrians and other traffic.

2. That the Council consider a reduction in the speed limit on Perricoota Road, from 80kph to 60kph, between the start of the current 80kph zone and 24 Lane, Moama.

Background

Councillor Thomas Weyrich referred to his advice at Council regarding Merool Road, Moama and potential incidents with school children and traffic. An update was requested on the action that Council proposes to take to rectify the situation.

Resolution 170419 resolved that the Director Engineering further investigate safety factors associated with Merool Road traffic flow with Perricoota Road, Moama.

Discussion

Two further actions have been initiated in response to Council’s resolution 170419 as follows:

1. Council has engaged Traffic Works Pty Ltd to conduct a Safe System Assessment on the Perricoota Road and Merool Road intersection, Moama.

2. Council management received a draft report from Traffic Works on 23 December 2019 (refer Attachment 1 – under separate cover).

The Safe System Assessment was carried out on existing conditions and the options of traffic lights or a roundabout using a risk assessment approach to assess the various major crash types against the exposure to crash risk, the likelihood of it occurring and the severity of the crash should it occur.

Scores out of 448 were given to each option, with the lowest score being the safest and recommended option.

1. Existing condition: 149.0

2. Traffic Signals: 99.0

3. Roundabout: 65.5

It should be noted that a roundabout to cope with traffic at 80kph would need to be a minimum diameter of 28 metres and that there would be insufficient space available to install a roundabout of this diameter.

A reduction in speed limit to 60kph from the start of the current 80kph zone in Moama to 24 Lane would also alleviate the highest risks for pedestrians and other traffic.

As a result of the recommendations of the Traffic Safety Committee , and TrafficWorks Safe System Assessment (attachment 1 under separate cover), Transport for NSW (formerly RMS) has advised that a speed reduction is warranted due to factors and commentary below;

Extract from Transport for NSW correspondence;

“The factors that influence this review are:

· There are growing residential developments along the roadsides

· An Increase of the average daily traffic counts from 5200 in 2012 to 7000 currently.

· Six crashes have occurred in the study area resulted a higher casualty rate (2.78 times higher than rural typical casualty rate)

· An increase in pedestrian traffic which includes school children from the newly developed area.

· Road (Perricoota Road) crossing by school children in the morning and in the afternoon to catch school buses

A speed zone review has been undertaken by Transport for New South Wales. The findings support the implementation of a 60km/h speed zone on Perricoota Road.

The proposed speed limit change would increase travel time by approximately 47 seconds.”

Strategic Implications

1 - Strategic Theme 1: Built/Physical Environment

1.1 - Improve and maintain our built town environments

1.1.2 - Provide, maintain and improve safe, accessible footpaths, cycle and walking tracks

Budgetary Implications

The costs to install a roundabout or traffic signals are estimated at around $800,000 but, in the case of traffic lights, there would be ongoing maintenance and power costs of around $20,000 p.a.

Policy Implications

Murray River Council Asset Management Policy (POL305).

Murray River Council Vehicle Crossings Policy (POL301).

Legislative Implications

Roads Transport Act 2013.

Roads Act 1993.

Risk Analysis

· What can happen?

Increasing vehicular traffic in the developing areas along Merool and Perricoota Roads, Moama, will potentially increase the safety risk for both pedestrians and road users.

· How can it happen?

Collisions with cars, pedestrians or cyclists due to increased volume of traffic and other users on the roads.

· What are the consequences of the event happening?

Risk to public safety. Increasing chance of death or serious injury.

· What is the likelihood of the event happening?

High likelihood if vehicles continue to speed along Merool and/or Perricoota Roads and children continue to cross without assistance, to bus stops and otherwise.

· Adequacy of existing controls?

Low.

· Treatment options to mitigate the risk?

Install a roundabout, and associated works, at the intersection of Perricoota Road and Merool Road, Moama. Reduce the speed limit from current 80kph to 60kph.

Conclusion

Due to the ongoing accelerated rate of development occurring in western Moama, the intersection of Merool Road and Perricoota Road must be improved with a view to the future with best option of traffic control and safety needs of both pedestrians and other road users.

Attachments

1. TrafficWorks Safe System Assessment - Perricoota Road and Merool Road Moama (under separate cover)

2. NSW Transport Email - Speed Transition Zone - Perricoota Road Moama ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

25 February 2020

16 Sundry Delegates Report

16.1 Sundry Delegates Report

File Number: -

Author: Kerri Keogh, Manager Office of the General Manager

Authoriser: Des Bilske, General Manager

Recommendation

That the Sundry Delegates Reports of the Mayor and Councillors for the period 28 January to 24 February 2020 be received by the Council and reasonable out of pocket expenses be met by Council.

Discussion

The Mayor, Councillor Chris Bilkey reported on his attendance at the following meetings and functions:

· 28 Jan: Pre-Council Meeting Workshop & Briefing – Moama

· 28 Jan: Ordinary Meeting of Council – Moama

· 30 Jan: 2020 Inland Growth Summit: The Future of Water – Dubbo

· 3 Feb: Meeting with Community Living & Respite Services President & New CEO – Moama

· 4 Feb: Meeting with Business Development Manager, Regional NSW – Barham

· 6 Feb: Official Launch 2020 Southern 80 Ski Race – Echuca

· 8 Feb: MDBA Basin Community Committee Chair Breakfast – Echuca

· 10 Feb: Radio EMFM Segment – Echuca

· 11 Feb: Riverina & Murray Joint Organisation Zoom Meeting RE: Water Position Paper

· 12 Feb: Riverina & Murray Joint Organisation Board Meeting – Jerilderie

· 19 Feb: Phone Interview with Radio Edge FM

The Deputy Mayor, Councillor Alan Mathers reported on his attendance at the following meetings and functions:

· 28 Jan: Pre-Council Meeting Workshop & Briefing – Moama

· 28 Jan: Ordinary Meeting of Council – Moama

· 4 Feb: Meeting between Murray River Council Manager Economic Development & Tourism and Murray Plains Meat Coop – Barham

· 4 Feb: Moulamein Floodplain Study Committee Meeting – Moulamein

· 4 Feb: Moulamein Floodplain Study Community Consultation Meeting – Moulamein

· 11 Feb: MRSG Board & Technical Group Meeting and Workshop – Deniliquin RSL

· 12 Feb: MRSG Meeting with NSW Shadow Water Minister, Clayton Barr – Barham

· 13 Feb: MRSG Meeting with NFF President & Executives – Deniliquin RSL

Councillor Tony Aquino reported on his attendance at the following meetings and functions:

· 28 Jan: Pre-Council Meeting Workshop & Briefing – Moama

· 28 Jan: Ordinary Meeting of Council – Moama

Councillor Gen Campbell reported on her attendance at the following meetings and functions:

· 28 Jan: Pre-Council Meeting Workshop & Briefing – Moama

· 28 Jan: Ordinary Meeting of Council – Moama

· 11 Feb: Moama Lions Community Village Committee Meeting – Moama

· 12 Feb: Backroads Trail Committee Meeting

· 17 Feb: Riverine Herald Echuca Moama Sportstar Awards Evening – Moama

· 19 Feb: Murray Business Network Event

· 24 Feb: Victorian Railway Institute Bowling Dinner – Moama

Councillor Nikki Cohen reported on her attendance at the following meetings and functions:

· 28 Jan: Pre-Council Meeting Workshop & Briefing – Moama

· 28 Jan: Ordinary Meeting of Council – Moama

· 11 Feb: Moama Recreation Reserve Management Committee Meeting – Moama

· 24 Feb: Murray River Council Audit Committee Meeting – Moama

Councillor Ann Crowe reported on her attendance at the following meetings and functions:

· 28 Jan: Pre-Council Meeting Workshop & Briefing – Moama

· 28 Jan: Ordinary Meeting of Council – Moama

Councillor Neil Gorey reported on his attendance at the following meetings and functions:

· 28 Jan: Ordinary Meeting of Council – Moama

Councillor Thomas Weyrich reported on his attendance at the following meetings and functions:

· 6 Feb: Mathoura Preschool Committee Annual General Meeting – Mathoura

· 13 Feb: Moama & District Preschool Committee Annual General Meeting – Moama

Councillor Geoff Wise reported on his attendance at the following meetings and functions:

· 28 Jan: Pre-Council Meeting Workshop & Briefing – Moama

· 28 Jan: Ordinary Meeting of Council – Moama

· 10 Feb: Mathoura Retirement Village Committee Meeting – Mathoura

· 11 Feb: Moama Lions Club Meeting – Moama

· 12 Feb: Mathoura Recreation Reserve Management Committee Meeting – Mathoura

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

25 February 2020

17 Confidential Reports

Recommendation

That Council considers the confidential report(s) listed below in a meeting closed to the public in accordance with Section 10A(2) of the Local Government Act 1993:

17.1 Manager Economic Development & Tourism - Monthly Report

This matter is considered to be confidential under Section 10A(2) - c, d(i) and d(ii) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business, commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and information that would, if disclosed, confer a commercial advantage on a competitor of the council.

17.2 Offer to Purchase Lots 52 & 54, Gove Drive, Moama Business Park

17.3 Murray Downs Land - Compulsory Acquisition

17.4 Moama Aerodrome Proposal

17.5 Request for Quotation C1911 - Construction of the Moama Pavilion, Stage 2

This matter is considered to be confidential under Section 10A(2) - c and d(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

17.6 Request for Quotation C1916 – Construction of Barham Community Hub, Stage 2

17.7 Request for Tender C1948 Bridge Repacement Program - Design Contract


AGENDA Ordinary Council Meeting Tuesday, 25 February 2020
I hereby give notice that an Ordinary Meeting of Murray River Council will be held on:
Date:	Tuesday, 25 February 2020
Time:	6:00PM
Location:	Council Chambers Moama Administration Office 52 Perricoota Road, Moama
Des Bilske General Manager