Agenda of Ordinary Council Meeting

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

30 June 2020

8.1.4 Grant Funding Report

File Number: -

Author: John Harvie, Manager Economic Development & Tourism

Authoriser: Des Bilske, General Manager

Recommendation

That Council receive and note the Funding Opportunities Report as at June 2020

Background

The purpose of this report is to provide an update on current funding opportunities.

Discussion

Council has received funding under the following programs:-

Showground Stimulus Funding 2019/2020

Wakool Showground	Purchase and install RV dump point	$7,000
Wakool Showground	Upgrade synthetic netball court markings with tennis court lines	$3,000
Wakool Showground	Vehicle parking area power head upgrades	$10,000
Wakool Showground	Purchase and install directional signage RV friendly	$5,000
Wakool Showground	Upgrade storage facilities Wakool Bowling Club	$15,000
Moama Rec Reserve	Upgrade toilet block Jack Eddy Oval	$20,000
Moama Rec Reserve	Upgrade toilet block Brick Alley Oval	$15,000
Moama Rec Reserve	Ground seating main oval	$30,000
Barham Showground	Upgrade kitchen facilities Lawson Pavilion	$70,000
Barham Showground	Upgrade access and entrance Lawson Pavilion	$60,000

Drought Communities Program – Tranche 2

Barham	Micro Abattoir – commencement of site works and connection to power	$375,000
Wakool	Bowling Club renovation and refurb	$350,000
Murray River Council	Tourism & Marketing Promotion River Country	$100,000
Tooleybuc	New section sealed track	$80,000
Moulamein	Heritage Village – Stage 2	$95,000

Council has recently applied for funding under the following programs:-

Showground Stimulus Funding 2020/2021

Wakool Showground	Oval irrigation upgrade	$75,000
Moama Rec Reserve	Carpark upgrade Main Oval	$150,000
Moama Rec Reserve	Carpark upgrade Brick Alley Oval	$150,000
Barham Showground	New entrance to showground	$20,000

Streets as Shared Spaces

Moama	Perricoota Road installation of temporary seating, bike racks, water refill stations and landscaping	$50,000
Moama	Pop up green space off Chanter St Moama	$30,000
Moama	Bridge underpass sound/light projection	$195,000
Moama	Perricoota Road shared path solar lighting	$95,000
Moama	Cobb Hwy shared path solar lighting	$91,500
Murray River Council	Christmas Pop Up Tooleybuc, Koraleigh, Moulamein, Wakool, Barham and Mathoura	$120,000

Community Building Partnerships Program

Moama	Moama Foreshore Toilet Block	$95,000
Moulamein	Howard Park Refurbishment	$30,000
Barham	Thule-Yarrein Shared Bike Path	$30,000

Crown Reserves Improvement Fund

Wakool Rec Reserve	Upgrade amenities pavilion	$40,000
Wakool Rec Reserve	Purchase and install solar lighting	$25,000
Barham Rec Reserve	Upgrade and stabilise internal road (east and west)	$80,000
Barham Rec Reserve	Ground seating for new pavilion and main oval	$30,000
Barham Rec Reserve	Upgrade Toilet Block	$20,000
Moama Rec Reserve	Oval perimeter fencing Brick Alley Oval	$30,000
Moama Rec Reserve	Carpark upgrade main Oval	$150,000
Moama Rec Reserve	Internal road upgrades as per master plan	$75,000
Horseshoe Lagoon	Walkway upgrade	$95,000
Horseshoe Lagoon	Connection of power and water to wharf	$50,000
Barham	Bike path solar lighting and gym equipment	$35,000
Moama Foreshore	Fixing retaining wall, lighting, under bridge connection as per Master Plan	$750,000
Picnic Point	Retaining wall failure	$140,000
Blair Street	New Demountable Toilet Block	$100,000

Not for profit/community group grants and other funding opportunities June 2020:

See attachment.

Strategic Implications

4 - Strategic Theme 4: Economic Growth

4.1 - Encourage and support economic development across a range of sectors

4.1.2 - Support the local business sector to grow, adapt and respond to new opportunities

Budgetary Implications

Nil, Projects will be fully funded if successful

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Nil

· How can it happen?

· What are the consequences of the event happening?

· What is the likelihood of the event happening?

· Adequacy of existing controls?

· Treatment options to mitigate the risk?

Conclusion

Council has had significant success with a number of funding applications that will benefit our communities. A number of other applications are still pending outcomes. Attached to the report are various grant funding opportunities which are available to community groups. The list is also available on councils website and has been distributed via the Economic Development database

Attachments

1. Funding Opportunities June 2020 (under separate cover)

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

30 June 2020

8.2.3 Budget Update for Maiden Smith Drive Stormwater Works

File Number: -

Author: Kris Kershaw, Assistant Manager Finance

Authoriser: Ross Mallett, Director Corporate Services

Recommendation

That

1. Council approve the budget variation for the Maiden Smith Drive stormwater works of $413,154, consisting of:

(a) Internal reserve allocation of $252,082 from the Industrial Land Reserve Fund;

(b) Internal loan borrowing of $161,072 from the Sewer Fund, for a period of 5 years at a fixed interest rate of 2.17% per annum.

Background

As per Resolution Number 691218 (December 2018) Council resolved to purchase a portion of Lot 15 DP 258661 located at 15 Maiden Smith Drive for the purpose of constructing a stormwater retention basin and stormwater pump station.

Works on the retention basin and pump station began in August 2019 and are progressing at the moment with final completion to be by July 2020.

Original budget for the project was set as $880,000. This was made up of the following allocations:

Funding Source	Amount ($)
Internal Reserve Allocation	680,000
Stormwater Fund Section 94	200,000
Total Budget Allocation	880,000

Discussion

The capital expenditure requirement for the project has increased from $880,000 to $1,275,014 due to additional unbudgeted expenditure of $252,082, which comprised of stormwater basin and pump station works in excess of the original budget and a variation to the scope of works during the design stage amounting to $161,072.

As a consequence of the additional unbudgeted expenditure the original budget allocation of $880,000 will not be sufficient to cover the project. In addition a review of the original budget has found that:

· The budgeted allocation of $200,000 from Stormwater Section 94 contributions has been reviewed and will not be available as there is only $58,860 in actual Stormwater Section 94 contributions available for this project (funds received by Council and available for use). The original $200,000 was based on the Stormwater Fund balance at the time the budget was set, however, some of the Stormwater Fund balance was already assigned to other stormwater capital projects at the time.

To assist with covering the shortfall in original budget ($200,000 less $58,860 = $141,140), Council staff have identified budget savings of $123,000 by reallocation of budgeted funds from the following projects. These projects haven’t yet commenced for the 2019/20 financial year:

Funding Source	Amount ($)
Moama Urban Roads - Merool Road	80,000
Moama Street Reseals - Merool Road	43,000
Total Budget Re-allocation	123,000

The revised budget, taking into account the Section 94 and budget re-allocation movements, but not the additional unbudgeted capital expenditure, is:

Funding Source	Amount ($)
Internal Reserve Allocation	680,000
Stormwater Fund Section 94	58,860
Budget Re-allocation	123,000
Total Revised Budget Allocation	861,860

As mentioned above the revised total capital expenditure budget of the works has been reviewed and is now estimated to be $1,275,014. This has resulted in a revenue budget shortfall of $413,154 ($1,275,014 less the revised budget of $861,860 above).

The budget shortfall of $413,154 is made up of two components:

1. Additional unbudgeted expenditure of $252,082, which comprised of stormwater basin and pump station works in excess of the original budget. This is the result of inadequate budget for the land purchase and scheduled works to be done.

2. A variation to the scope of works during the design stage of $161,072, which relates to the following items. The variations were the result of relocating services as a result of unexpected site conditions:

a. Gravel backfill and additional $73,872

b. Two large pits and dual pipe $27,200

c. Pump cabinet and valve pit $30,000

d. Power allowance $30,000

It is recommended that the shortfall of $413,154 be funded from the following options:

1. Internal reserve allocation of $252,082 from the Industrial Land Internal Reserve Fund. It is recommended to utilise this reserve up to the value of $252,082.

2. Internal loan borrowing of $161,072 from the Sewer Fund, for a period of 5 years at a fixed interest rate of 2.17% per annum.

Strategic Implications

1 - Strategic Theme 1: Built/Physical Environment

1.4 - Effectively plan for, improve and maintain water, sewer and waste

1.4.3 - Provide environmentally sensitive storm water collection and discharge systems appropriate to community needs

Budgetary Implications

Report is recommending a combination of internal loan and internal reserve allocation to fund the project difference of $413,154. If not approved, the costings affect the working capital bottom line.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Overspend on original project budget.

· How can it happen?

Not monitoring all costs associated with the project and confirming budget allocations.

· What are the consequences of the event happening?

Majority of expenditure has already been incurred and project is nearing completion.

· What is the likelihood of the event happening?

High

· Adequacy of existing controls?

Adequate

· Treatment options to mitigate the risk?

Future capital works projects are costed by Project Managers and vetted by Finance.

Conclusion

Budget adjustment is the result of the original budget estimate been underestimated. Also, a variation to the project has added to the increase in overall revised budget.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

30 June 2020

8.2.5 2020/21 Revenue Policy

File Number: -

Author: Kris Kershaw, Assistant Manager Finance

Authoriser: Ross Mallett, Director Corporate Services

Recommendation

1. That Murray River Council makes and levies the following Ordinary rates, for the 2020/2021 financial year, in accordance with s494, s.515, s.516 and s.518 of the Local Government Act 1993, and that Council adopts the 2.60% annual maximum rate peg, as approved by the Independent Pricing and Regulatory Tribunal, and that in accordance with s511 of the Local Government Act 1993, Council adopts the inclusion of the 2019/2020 notional yield $127,000 catch-up.

Ordinary Rates
Category: Farmland	No. of Assessments	Ad Valorem (Cents in $)	Base Amount	Minimum	Rate Yield
Farmland	1,929	$0.004651658	$273.35	Nil	$5,451,694
Sub-Total	1,929			Nil	$5,451,694

Category: Residential	No. of Assessments	Ad Valorem (Cents in $)	Base Amount	Minimum	Rate Yield
Residential Urban	3,299	$0.004651658	$273.35	Nil	$2,393,486
Residential Non-Urban	1,819	$0.004651658	$273.35	Nil	$2,255,062
Sub-Total	5,118			Nil	$4,648,548

Category: Business	No. of Assessments	Ad Valorem (Cents in $)	Base Amount	Minimum	Rate Yield
Residential Urban	671	$0.004651658	$273.35	Nil	$715,657
Residential Non-Urban	346	$0.004651658	$273.35	Nil	$205,655
Sub-Total	1,017			Nil	$921,312

Net Total	8,064				$11,021,554

2. That Murray River Council makes and levies the following annual charges for Waste Management Services in accordance with s.496, s.501(1) and s.502 of the Local Government Act 1993, for the 2020/2021 financial year.

Waste Management Charges – Greater Murray & Moama Areas
	Charge
Domestic Service
Occupied premises – Mathoura/Moama (140L waste & 240L recycle bins)	$245.48
Green waste (Service entitled premises – fortnightly pick up)	$89.56
Green waste (Pensioners and units)	$50.32
Bunnaloo	$245.48
Womboota	$245.48
Additional waste 140L bin	$141.81
Additional waste 240L bin	$103.67
Rural waste (fortnightly pick up 240L waste & 240L recycle bins)	$245.48
Commercial Service
Occupied premises – Mathoura/Moama (140L waste & 240L recycle bins)	$245.48
Additional waste 140L bin	$141.81
Additional waste 240L bin	$103.67
Additional recycle 240L bin	$231.83
Access Charge
Vacant properties – Unoccupied domestic waste charge	$50.32
Vacant properties – Unoccupied commercial waste charge	$50.32

Waste Management Charges – Greater Wakool Area
	Charge
Domestic Service
WMS dual – standard service (120L waste & 240L recycle bins)	$340.07
WMS dual – standard larger service (both 240L waste & recycle bins)	$403.48
Additional dual - standard service (120L waster & 240L recycle bins)	$340.07
Additional dual - standard larger service (120L waste & 240L recycle bins)	$403.48
Additional waste 240L bin	$261.17
Additional waste 120L bin	$147.24
Additional recycle 240L bin	$192.83
Access Charge
Urban properties – Unoccupied DWMS charge	$46.21
Commercial Service
WMS single – standard service (120L waste & 240L recycle bins)	$261.17
WMS dual – standard service (120L waste & 240L recycle bins)	$340.07
WMS dual – standard larger service (both 240L waste & recycle bins)	$403.48
Additional dual - standard service (120L waster & 240L recycle bins)	$340.07
Additional dual - standard larger service (120L waste & 240L recycle bins)	$403.48
Additional waste 240L bin	$261.17
Additional waste 120L bin	$147.24
Additional recycle 240L bin	$192.83

3. That Murray River Council makes and levies the following annual charges for Water Supply Services in accordance with s.501 and s.502 of the Local Government Act 1993, for the 2020/2021 financial year.

Water Supply Charges – Greater Murray & Moama Areas
Connections	Charge
Filtered Water Access Charges - Metered
Connection Size – 20mm	$303.54
Connection Size – 25mm	$473.51
Connection Size – 32mm	$777.05
Connection Size – 40mm	$1,214.15
Connection Size – 50mm	$1,897.10
Connection Size – 63mm	$3,011.08
Connection Size – 75mm	$4,267.73
Connection Size – 80mm	$4,856.58
Connection Size – 100mm	$7,588.42
Connection Size – 150mm	$17,073.93
Raw Water Access Charges - Metered
Connection Size – 20mm	$111.83
Connection Size – 25mm	$174.46
Connection Size – 32mm	$286.30
Connection Size – 40mm	$447.34
Connection Size – 50mm	$698.96
Connection Size – 63mm	$1,109.39
Connection Size – 75mm	$1,572.38
Connection Size – 80mm	$1,789.33
Connection Size – 100mm	$2,795.84
Connection Size – 150mm	$6,290.63
Other Raw Water Charges
Bunnaloo water supply	$111.83
Womboota water supply	$111.83
Water Supply Usage Charges
Filtered water consumption charge – per kilolitre	$1.056
Raw (untreated) Water – per kilolitre – Permanent water restrictions apply	$0.796
Raw (untreated) Water – per kilolitre – Stage 2 & 3 water restrictions apply	$1.021
Raw (untreated) Water – per kilolitre – Stage 4 water restrictions apply	$1.037

Water Supply Charges – Greater Wakool Area
Connections	Charge
Filtered Water Access Charges - Metered
Connection Size – 20mm standard charge	$278.36
Connection Size – 25mm	$435.28
Connection Size – 31mm	$668.51
Connection Size – 32mm	$712.58
Connection Size – 38mm	$1,004.92
Connection Size – 40mm	$1,113.47
Connection Size – 50mm	$1,740.07
Connection Size – 75mm	$3,914.33
Connection Size – 80mm	$4,453.88
Connection Size – 100mm	$6,959.17
Connection Size – 150mm	$27,836.70
Raw Water Access Charges - Metered
Connection Size – 20mm standard charge	$595.45
Connection Size – 25mm	$930.75
Connection Size – 31mm	$1,430.55
Connection Size – 32mm	$1,524.03
Connection Size – 38mm	$2,149.55
Connection Size – 40mm	$2,381.71
Connection Size – 50mm	$3,721.95
Connection Size – 75mm	$8,373.58
Connection Size – 80mm	$9,526.81
Connection Size – 100mm	$14,885.65
Connection Size – 150mm	$59,542.60
Water Supply Usage Charges
Residential Dual Supply – up to 600 kilolitres	$1.10
Residential Single Supply – up to 1,000 kilolitres (Wakool & Koraleigh)	$1.10
Residential Dual Supply – over 600 kilolitres	$1.62
Residential Single Supply – over 1,000 kilolitres (Wakool & Koraleigh)	$1.62
Non Residential	$1.10
Dairy Farms Water Sales (Bulk Sales)	$1.10
North Barham Rural Pipeline Usage - up to agreed allocation	$1.10
North Barham Rural Pipeline Usage – in excess of agreed allocation	$1.62

4. That Murray River Council makes and levies the following annual charges for Sewerage Services in accordance with s.501 and s.502 of the Local Government Act 1993, for the 2020/2021 financial year.

Sewerage Charges – Greater Murray & Moama Areas
Connections	Charge
Residential Access Charges
Connected	$436.88
Unconnected (vacant land)	$378.30
Connected (capital paid)	$351.99
Council owned retirement villages	$222.54
Business Access Charges
Connection size - 20mm	$314.38
Connection size - 25mm	$490.43
Connection size - 32mm	$804.79
Connection size - 40mm	$1,257.50
Connection size - 50mm	$1,964.85
Connection size - 63mm	$3,118.60
Connection size - 75mm	$4,420.11
Connection size - 80mm	$5,030.01
Connection size - 100mm	$7,859.38
Connection size - 150mm	$17,683.59
Business Consumption Charge
Consumption charge – per kilolitre	$0.595

Sewerage Charges – Greater Wakool Area
Connections	Charge
Residential Access Charges
Sewerage charge (SC)	$662.05
Common effluent disposal charge (CEDC)	$613.65
Murray Downs fixed sewerage tariff & trade waste charges (charged by Lower Murray Water (LMW))	At cost charged to Council
Residential/Strata Units Charge is 1 x SC or 1 x CEDC (vacant blocks & other purposes including recreation reserves/public toilets, etc)
Sewerage charge – Barham/Moulamein/Murray Downs	$662.05
Common effluent disposal charge – Barham Effluent/Tooleybuc/Wakool/Murray Downs Effluent	$613.65
Hotels Annual Charge is 1 x SC/CEDC plus 20% of SC/CEDC per cistern plus 10% of SC/CEDC per accommodation room
Sewerage charge – Barham/Moulamein/Murray Downs	$662.05 plus $132.41 per cistern plus $66.21 per acc room
Common effluent disposal charge – Tooleybuc/Wakool	$613.65 plus $122.73 per cistern plus $61.37 per acc room
Motels/Units Annual Charge is 1 x SC/CEDC plus 10% of SC/CDEC per accommodation room
Sewerage charge – Barham/Moulamein/Murray Downs	$662.05 plus $66.21 per acc room
Common effluent disposal charge – Tooleybuc/Wakool	$613.65 plus $61.37 per acc room
Clubs Annual Charge is 1 x SC/CEDC plus 20% of SC/CEDC per cistern plus 10% of SC/CEDC per accommodation room
Sewerage charge – Barham/Moulamein/Murray Downs	$662.05 plus $132.41 per cistern plus $66.21 per acc room
Common effluent disposal charge – Tooleybuc/Wakool	$613.65 plus $122.73 per cistern plus $61.37 per acc room
Business/ Commercial Charge is 1 x SC/CEDC plus 10% of SC/CEDC
Sewerage charge – Barham/Moulamein/Murray Downs	$662.05 plus $66.21
Common effluent disposal charge – Barham Effluent/Tooleybuc/Wakool	$613.65 plus $61.37
Common effluent disposal charge – Murray Downs Effluent	$613.65 plus $61.37 plus LMW fixed charges
Caravan Parks Annual Charge is 1 x SC/CEDC plus 5% of SC/CEDC per powered site plus 10% of SC/CEDC per permanent site
Sewerage charge – Barham/Moulamein/Murray Downs	$662.05 plus $33.10 per pwd site plus $66.21 per perm site
Common effluent disposal charge – Barham Effluent/Tooleybuc	$613.65 plus $30.68 per pwd site plus $61.37 per perm site
Flats/ Units/ Private Retirement Village Annual Charge is 60% of SC/CEDC per additional flat
Sewerage charge – Barham/Moulamein/Murray Downs	$397.73
Common effluent disposal charge – Tooleybuc	$368.19
Non-Rateable (Churches and schools for example) Annual Charge is 15% of SC/CEDC per cistern
Sewerage charge – Barham/Moulamein/Murray Downs	$99.31 per cistern
Common effluent disposal charge – Tooleybuc/Wakool	$92.05 per cistern

Public Non Profit Hospitals/ Nursing Homes/ Retirement Villages Charge is 1 x SC/CEDC plus 15% of SC/CEDC per cistern
Sewerage charge – Barham/Moulamein/Murray Downs	$662.05 plus $99.31 per cistern
Common effluent disposal charge – Barham Effluent/Tooleybuc/Murray Downs Effluent	$613.65 plus $92.05 per cistern
Multiple Occupancy Dwellings Annual Charge is 60% of SC/CEDC per occupancy
Sewerage charge – Barham/Moulamein/Murray Downs	$397.23 per occupancy
Common effluent disposal charge – Tooleybuc	$369.19 per occupancy

5. That Murray River Council makes and levies the following annual charges for Stormwater Management Services in accordance with s.496A of the Local Government Act 1993, for the 2020/2021 financial year.

Stormwater Drainage Charges – Greater Murray & Moama Areas
Mathoura and Moama	Charge
Residential Non Strata – per assessment	$25.00
Residential Strata – per assessment	$12.50
Business Non Strata - per 350sqm or part thereof of the total assessment area. Capped to a maximum of $400	$25.00
Business Strata - per 350sqm or part thereof of the total assessment area. Capped to a maximum of $200	$12.50

Stormwater Drainage Charges – Greater Wakool Area
Barham and Moulamein
Residential Service Charge – Barham & Moulamein	$25.00
Business – Lots with an area < 1,200sqm	$25.00
Business – Lots with an area greater than 1,201 and below 5,000sqm	$100.00
Business – Lots with an area greater than 5,001 and below 10,000sqm	$375.00
Business – Lots with an area between 5,001 to 10,000sqm	$725.00

6. That in relation to interest on overdue rates and charges, Council make and impose the maximum charge for interest of 0.00% for the period 1 July 2020 to 31 December 2020 and 7.00% per annum for the period 1 January 2021 to 30 June 2021 as determined by the Minister for Local Government, in accordance with Section 566 (3) of the Local Government Act 1993;

7. That, the 2020/21 Revenue Policy and 2020/21 Fees and Charges for the Murray River Council be adopted in accordance with s.502 of the Local Government Act 1993, and other relevant legislation as described.

Background

At the Extraordinary Meeting held on the 19 May 2020, Council resolved to place the following 2020/21 financial year Integrated Planning and Reporting (IP&R) draft documents on public exhibition in accordance with section 405 of the Local Government Act 1993, for a period of 28 days, covering the period 22 May to 19 June 2020:

· Annexure 1 2020/21 Revenue Policy

· Annexure 2 2020/21 Fees and Charges

Exhibition of the IP&R documents was undertaken via the ‘Bang the Table’ portal and a link was also placed on Council’s own website to the portal access. Due to the current COVID-19 situation, hardcopies of documents were not made available at Council’s customer service and library centres. Advertisements were placed in various papers during the exhibition period outlining how submissions could be made to Council on the 2020/21 Revenue Policy and 2020/21 Fees and Charges.

Discussion

Revenue Policy

Under section 405 of the Local Government Act 1993, Council is required to adopt a Revenue Policy for the following financial year by 30 June each year. It is recommended that Council adopt the rates and charges based on the 2.60% maximum rate peg, as approved by the NSW Independent Pricing and Regulatory Tribunal and adopt the inclusion of the 2019/2020 notional yield $127,000 catch-up, in accordance with Sections 494, 511, 515, 516 and 518 of the Local Government Act 1993.

Council has received three (3) submissions pertaining to the 2020/21 Revenue Policy, and these are located in Annexure 3. Any further submissions received from this report date to the date of the Council meeting will be submitted to the Council Meeting on the day of the meeting. The official closing date for submissions was the 19 June 2020.

As part of the 2020/21 budget process, a rates harmonisation process was undertaken with the aim of merging the former Murray Shire and Wakool Shire Councils rating structures into one rating structure. To facilitate this process, a committee was established with community representatives to discuss and recommend a preferred rating structure. The outcome of this committee process had resulted in the proposed rating structure, as outlined in the 2020/21 Revenue Policy. This proposed rating structure was included in the exhibited 2020/21 Revenue Policy.

Rates and annual charges, with the exception of the Stormwater levy (unchanged from 2019/20 year), have been increased by the rate peg of 2.60%.

Fees and Charges

Council received no public submissions on the exhibited 2020/21 Fees and Charges. It is recommended that the Fees and charges for the services provided by the Council, as detailed in the Fees and Charges 2019/20 as attached, be adopted in accordance with Section 502 of the Local Government Act 1993.

A review of fees and charges has seen, on average, an increase of between 2.00% to 3.00%. Some fees haven’t increased at all and this can be due for reasons mainly relating to affordability or statutory. Fees and charges are a combination of statutory, partial cost recovery and full cost recovery:

· Statutory fees are set by government legislation and cannot be amended by Council.

· Partial cost recovery fees are those fees where every resident can access the service and Council only charges a partial fee to enable fair, affordable and equitable access for all residents.

· Full cost recovery fees are charged at cost to Council and are based on a user pays approach.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.2 - Council acts in a financially responsible manner to ensure delivery of safe and sustainable services to the community

Budgetary Implications

The adoption of the 2020/21 Revenue Policy, including rates, annual charges and fees and charges allows Council to levy rates and annual charges in accordance with Council’s Delivery Program and 2020/21 Operational Plan.

Policy Implications

Nil.

The 2020/21 financial year is the first year under a new rates harmonisation process. Council was required to maintain the former Murray Shire Council and Wakool Shire Council rate structures for four years, with the final year being the 2019/2020 financial year.

Legislative Implications

Once the 2020/21 Revenue Policy and 2020/21 Fees and Charges are adopted, they will comply with the Local Government Act 1993 and all other associated Acts, Regulations and statutory requirements as stipulated in the Fees and Charges.

Risk Analysis

· What can happen?

The risks associated with the adoption of the rates and annual charges includes: Financial; Reputation; and Non-compliance with legislative requirements.

The risk assessment/rating process reveals the following risk ratings before and after control measures are implemented.

	Residual Risk	After Adoption
Likelihood	Likely	Unlikely
Consequence	Moderate	Minor
Risk Rating	Medium	Low

· How can it happen?

Refer above

· What are the consequences of the event happening?

Refer above

· What is the likelihood of the event happening?

Refer above

· Adequacy of existing controls?

Adequate.

· Treatment options to mitigate the risk?

Preparation of a fit for purpose operating plan and budget.

Conclusion

The 2020/21 Revenue Policy, including rates, annual charges and fees and charges is required to be adopted by resolution of the Council by 30 June 2020.

Attachments

1. Annexure 1 2020-21 Revenue Policy ⇩

2. Annexure 2 2020-21 Fees and Charges (under separate cover)

3. Annexure 3 Public Submissions 2020-21 Revenue Policy ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

30 June 2020

8.2.6 Four Year Delivery Program, 2020/2021 Operational Plan & Budget; and 2020/21 to 2029/30 Long Term Financial Plan

File Number: -

Author: Kris Kershaw, Assistant Manager Finance

Authoriser: Ross Mallett, Director Corporate Services

Recommendation

That:

1. Council consider and note the 2020/21 budget amendments.

2. In accordance with Sections 404 and 405 of the Local Government Act 1993, Council adopt the Murray River Council 2018-2021 Delivery Program and 2020/21 Operational Plan, including the 2020/21 to 2029/30 Long Term Financial Plan.

3. In accordance with Part 9, Division 5, Section 211(2) of the Local Government (General) Regulation 2005, Council approve expenditure and capital works as detailed in the Murray River Council 2018-2021 Delivery Program and 2020/21 Operational Plan, including the 2020/21 to 2029/30 Long Term Financial Plan.

Background

As part of the IP&R, Council is required to draft and present the Four-Year Delivery Program, the 2020/21 Operational Plan & Budget including the 2020/21 to 2029/30 Long Term Financial Plan.

At the Extraordinary Meeting held on the 19 May 2020, Council resolved to place the following 2020/21 Integrated Planning and Reporting (IP&R) draft documents on public exhibition in accordance with section 405 of the Local Government Act 1993, for a period of 28 days, covering the period 22 May to 19 June 2020:

· 2018-2021 Delivery Program and 2020/21 Operational Plan

· 2020/21 to 2029/30 Long Term Financial Plan.

Discussion

Before the start of each financial year in July, Council must adopt an Operational Plan for the upcoming year. This plan is one document that makes up the Integrated Planning and Reporting Framework (IP&R). The Operational Plan outlines the activities and services Council plans to undertake in the 2020/21 financial year and the associated budgets to delivery those activities and services. The Operational Plan represents one year of the 2018-2021 Delivery Plan, in this case the 2020/21 year. To facilitate the activities and services, Council must adopt the expenditure items outlined in the Operational Plan.

Community Submissions

Council placed on public exhibition the IP&R documents for the 2020/21 year and received eleven (11) submissions via the ‘Bang the Table’ portal and six (6) submission via email. A list of the submissions via ‘Bang the Table’ portal and emails is attached in Annexure 4. The seventeen (17) total submissions have been received in relation to support for the Moama Pre-School development in the budget (11), road maintenance requests for the Moulamein area (3), request for works to be done in Mathoura (2) and a request for a Council employee to be based in Murray Downs (1).

Any further submissions received from the report date to the date of the Council meeting will be submitted to the Council Meeting on the day of the meeting. The official closing date for submissions was the 19 June 2020.

Council also considered four submissions as part of the draft 2020/21 Operational Plan at the Extraordinary Meeting on the 19 May 2020. A summary of the outcome of those submissions, as adopted by Council, was as follows:

· Moama Lions Club Budget Requested $75,000

Resolved to go to site and inspect with members of the Lions Club. Has been included in the 2020/21 budget.

· Koondrook/ Barham Pool Committee Budget Requested $8,500

Council resolved to increase annual contribution by $8,500. Has been included in the 2020/21 budget.

· Bridge Art Project Committee Budget Requested $45,000

Resolved by Council not to provide any funding under this request.

· Committee for Echuca Moama (C4EM) Budget Requested $not costed

Resolved by Council not to provide any funding under this request.

The final versions of the IP&R documents are as follows:

· 2018-2021 Delivery Program and 2020/21 Operational Plan attached as Annexure 1.

· 2020/21 to 2029/30 Long Term Financial Plan attached as Annexure 2.

The original draft IP&R documents presented to the Extraordinary Meeting on the 19 May 2020 presented a 2020/21 Operational Plan with an operating surplus of $3,429,498, but an overall draft deficit of ($1,179,458) once capital expenditure, reserve movements, loan borrowings and other movements are factored in.

The final IP&R documents presented to Council for adoption, as attached, present a 2020/21 Operational Plan with an operating surplus of $4,648,060, but an overall draft deficit of ($1,209,938) once capital expenditure, reserve movements, loan borrowings and other movements are factored in. Annexure 3 shows the movements to reflect operational decisions made since the original drafting of the 2020/21 Operational Plan.

The net change between the advertised draft 2020/21 Operational Plan and final 2020/21 Operational Plan is an increase to the budget deficit of ($30,480).

The recommended 2020/21 Operational Plan includes a total revised capital works program of $31,976,287, an increase of $1,447,047 on the draft budgeted capital works of $30,529,250 primarily as a result of inclusion of the Federal Government funded projects under the Local Roads and Infrastructure grant program. A full detailed listing can be found in the 2020/21 Operational Plan, as per Annexure 1.

The table on the next page shows the net budget movements in each section of the 2020/21 Operational Plan as a result of the changes listed in Annexure 3:

2020/21 Consolidated Council Comparison between Draft and Final Budgets

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.2 - Council acts in a financially responsible manner to ensure delivery of safe and sustainable services to the community

Budgetary Implications

The budget has a 2020/21 Operational Plan budget deficit of ($1,209,938) which will result in a reduction in Council’s working capital.

Policy Implications

Nil.

Legislative Implications

Local Government Act 1993 (s) 402 - 406

Risk Analysis

· What can happen?

The risks associated with this document includes: Financial; Reputation; and Non-compliance with legislative requirements.

The risk assessment/rating process reveals the following risk ratings before and after control measures are implemented.

	Residual Risk	After Adoption
Likelihood	Possible	Unlikely
Consequence	Moderate	Minor
Risk Rating	Medium	Low

· How can it happen?

Inadequate planning and budgeting.

· What are the consequences of the event happening?

Refer above.

· What is the likelihood of the event happening?

Refer above.

· Adequacy of existing controls?

Adequate.

· Treatment options to mitigate the risk?

Preparation of a fit for purpose Delivery Program, Operational Plan & Budget and Long Term Financial Plan. Also, tracking various financial ratios to ensure they meet local government benchmarks.

Conclusion

These documents set clear direction for the Council moving forward. The Delivery Program has been reviewed and updated to reflect the current goals and strategies of Council. The Operational Plan & Budget communicates to the community and other stakeholders how Council will achieve the Delivery Program goals/strategies and the Long Term Financial Plan provides the community with an understanding of how Council will operate financially over the next ten years.

Attachments

1. Annexure 1 2018-2021 Delivery Program 2020/21 Operational Plan (under separate cover)

2. Annexure 2 2020-21 to 2029-30 Long Term Financial Plan (under separate cover)

3. Annexure 3 Changes to the 2020-21 Operational Plan Budget ⇩

4. Annexure 4 Public Submissions 2020-21 Operational Plan (under separate cover)

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

30 June 2020

8.3.2 Major Projects Progress Update

File Number: -

Author: Diane Cottrell

Authoriser: Scott Barber, Director Engineering

Recommendation

That the Council receives and notes the Officer’s report on the Major Projects Progress Update as at 18 June 2020.

purpose

To inform elected officials and the community on the progress of externally funded “one-off” major projects.

PROJECT – UPDATES

The contracted building works are nearly complete for the Moulamein Pre-School and the Moama Recreation Reserve Pavilion (excl. grandstand seating), with Barham Recreation Reserve Pavilion handover expected 30 June 2020. This will soon close out works under the Stronger Community Fund Round 1. Additional works are in progress under different funding streams to finalise these projects.

The Barham Community Hub has entered the normal defect stage, as building works are now complete under the Stronger Country Community Fund Round 1 with landscaping and paving in progress to complete this project.

The footbridges and bike paths at Mathoura Picnic Point are also complete with the project under final review before close out.

At the end of May, the Smart Water Meters project reported 3,381 smart water meters and 10 receiver towers installed with the second receiver tower in Moama making good progress. The percentage installation complete to date is as follows: 80% Mathoura, 89% Moama, 42% Moulamein and 15% Barham. Customers are already realising the benefits of the smart water meters through the early detection, notification and rectification of previously undetected leaks.

The evaluation of the tender submissions for the new Enterprise Resource Planning System is complete and Council will receive a recommendation on the preferred supplier for Council approval. This was a 9-month, information gathering and evaluation process, engaging with representatives from each business unit who participated in “deep dives” with each tenderer, development of the business specifications, tender documentation and evaluation. Next step is to finalise the contract pending Council approval to complete the procurement stage.

Council is re-engaging with consultants and contractors to re-think delivery of remaining project that have been delayed by COVID 19 restrictions, how best to consult with community and how we remain safe as restrictions ease. Council is reviewing the overall impact on our timeline obligations under the various grant Funding Deeds and preparing time extension requests to submit to the funding bodies where required.

The table below shows the status of the Major Projects. Twenty of the thirty-eight projects are complete and the remainder on track with the exception of Barham Pontoon, which has an extension approved by the funding body.

Stage	SCF1	SCF2	SCCF1	SCCF2	RGF1	MRC	TOTAL
Number of projects	9	7	7	7	6	2	38
Start-up		1					3%
Scoping					1		3%
Design					3		8%
Planning							0%
Procurement		1					3%
Construction	3	1	1	4	2	1	31%
Complete	6	4	6	3		1	52%
Summary
% in progress	33%	43%	14%	57%	100%	100%
% complete	66%	57%	86%	43%	0%	0%
Variation to budget of the 18 completed projects
% under budget	80%	86%	71%	100%	n/a	n/a
% over budget*	20%	14%	29%	0%	n/a	n/a

*Council holds uncommitted funds within each of the funding streams to allocate to budget variations within the same stream, which provides a degree of flexibility to manage project budgets. Council funds any variations to scope on Council funded projects, such as the Moama HQ.

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

30 June 2020

Program Status – Stronger Communities Fund Round 1 (SCF1)

SCF1 $9,000,000

OTHER $703,606

Projects 9

Program Health

Program Trend

Actual Spend / Budget

At Risk Projects

Last Updated

Moama Rec Reserve
Pavilion Zone 1
Stage 1

Status On track

Stage Construction

Budget $3,965,000 SCF1
$500,000 SCCFR3

Actual $$ 87% - SCF1

Barham Rec Reserve
Multi-functional Pavilion Stages 1 & 2

Status On track

Stage Construction

Budget $2,000,000 SCF1
$186,811 MRC

$100,000 AFL

$200,000 SCCFR3

Actual $$ 100% SCF1

19% OTHER

Merran Creek Bridge
Moulamein Swan Hill Road

Status Complete

Stage Closure

Budget $525,000 SCF1

$342,000 MRC

Actual $$ 100% - SCF1
100% - MRC

Tooleybuc Mensforth Park
Upgrade

Status On track

Stage Construction

Budget $650,000 SCF1

$300,000 RGF1

Actual $$ 100% - SCF1
NB: now being reported under RGF1

Mathoura Rec Reserve
Pavilion Ext, Kitchen & Bar

Status Complete

Stage Closure

Budget $516,000 SCF1

$44,436 MRC

Actual $$ 100% - SCF1

100% - MRC

Barham Rec Reserve
Skate Park

Status Complete

Stage Closure

Budget $407,000 SCF1

Actual $$ 100% SCF1

Moulamein Pre-School

Status Constructions

Stage Defect stage

Budget $396,000 SCF1

$150,480*

Actual $$ 100% - SCF1

100% - MRC

*SCF1 underspent project funds

Moulamein South Rec Reserve
Upgrade

Status Complete

Stage Closure

Budget $360,812 SCF1

Actual $$ 100% SCF1

Mathoura Picnic Point Reserve
Improvements

Status Complete

Stage Closure

Budget $200,000 SCF1

Actual $$ 100% SCF1

Comments: Moama Recreation Reserve Stage 1 - Pavilion: Building works 100% complete. Defects itemised for rectification. Landscaping, civil works and fit out in progress. Stage 2 – Grandstand: Building Works 100% complete and ahead of schedule. Stadium seating procured awaiting installation. Landscaping to front in progress.
Barham Recreation Reserve Pavilion Stages 1: Building works 99% complete with handover due 30/6/2020. Accessible car park approved for construction. Landscaping and external paging to commence July 2020. Tooleybuc Mensforth Park Stage 1: Defect rectification in progress. Stage 2 in progress – see RGF1 Moulamein Pre-School Stage 1: Defect inspection complete and rectifications in progress. Installation of fencing and gate in progress along with consolidation of titles

NB: funding has been repurposed from underspends within the SCF1 funding stream to cover overspends and now 100% utilised.

Program Status – Stronger Communities Fund Round 2 (SCF2)

SCF2 $4,095,000

MRC $32,157

Projects 7

Program Health

Program Trend

Actual Spend / Budget

At Risk Projects

Last Updated

MRC Culture / Bus Excellence F/work / Enterprise System

Status On track

Stage Delivery

Budget $1,500,000 SCF2

Actual $$ 10% - SCF2

Moama Business Park Expansion
Status Watching brief

Stage Start-up

Budget $1,195,000 SCF2

Actual $$ 0% - SCF2

Moama Business Park Upgrade Water Pressure Pump

Status On track

Stage Procurement

Budget $500,000 SCF2

Actual $$ 27% - SCF2

Moama Council New Office
Car Park Upgrade

Status Complete

Stage Closure

Budget $250,000 SCF2

Actual $$ 100% - SCF2

Barham Bridge Road Access

Status Complete

Stage Closure

Budget $250,000 SCF2

$32,157 MRC

Actual $$ 96%

Moama Recreation Reserve
Road Sealing and Drainage

Status Complete

Stage Closure

Budget $200,000 SCF2

Actual $$ 96%

Tooleybuc Rec Reserve
Irrigation System Upgrade

Status Complete

Stage Closure

Budget $200,000 SCF2

Actual $$ 83%

Comments:

MRC ERP evaluation complete and recommendation of preferred supplier with Council. Revised Business Culture Improvement program received for consideration and approval. Business Excellence program being re-scheduled. Extension of time request in progress.

Moama Business Park Pump Upgrade: On track to complete 16 July 2020 - no delays or issues

Exceptions: Moama Business Park expansion: Scope variation and extension of time request in progress

Program Status – Stronger Country Communities Fund Round 1 (SCCF1)

SCCF1 $2,049,463

MRC $54,891

RGF1 $530,000

Projects 7

Program Health

Program Trend

Actual Spend /Budget

At Risk Projects

Last updated

Barham Pontoon

Status Under investigation

Stage Construction

Budget $505,000 SCCF1
$200,000 RGF1

Actual $$ 69% - SCCF1

Tooleybuc Pontoon

Status On track

Stage Construction

Budget $505,000 SCCF1

$330,000 RGF1

Actual $$ 100% - SCCF1 fund
Remaining works reported under RGF1

Moama Rec Reserve Zone 4
Lights/Criterion Track/L’scape

Status Complete

Stage Closure

Budget $384,294 SCCF1

Actual $$ 70% - SCCF1

Murray Downs Path Stage 1

Status Complete

Stage Closure

Budget $80,960 SCCF1

Actual $$ 96% - SCCF1

Tooleybuc Rec Reserve
Amenities Building

Status Complete

Stage Closure

Budget $120,206 SCCF1

$40,794 MRC

Actual $$ 100% - SCCF1

100% - MRC

Moulamein Swimming Pool
Reline

Status Complete

Stage Closure/defect

Budget $133,975 SCCF1

$14,097 MRC

Actual $$ 104% - SCCF1

100% - MRC

Barham, Bunnaloo, Koraleigh, Mathoura, Wakool Courts

Status           Complete
Stage                Closure
Budget             $320,028    SCCF1

Actual $$ 91%

Comments:

Barham Pontoon: New gangway design criterion agreed and design in progress, expected 9 July 2020 followed by fabrication. Due for completion 23 July.

Tooleybuc Pontoon: Remaining works reported under RGF1 funding.

Program Status – Stronger Country Communities Fund Round 2 (SCCF2)

SCCF2 $2,624,555

Projects 7

Program Health

Program Trend

Actual Spend / Budget

At Risk Projects

Last updated

Barham Community Hub Stage 1

Status On track

Stage Construction

Budget $828,411 SCCF2

Actual $$ 90%

Moama Rec Reserve Zone 2
Lighting/car park/Eddy Oval

Status On track

Stage Construction

Budget $736,411 SCCF2

Actual $$ 95%

Moama Rec Reserve Zone 3
Off leash area

Status On track

Stage Construction

Budget $266,1025 SCCF2

Actual $$ 86%

Moulamein South Rec Reserve
Resurface/lights/shed/courts

Status On track

Stage Construction

Budget $347,310 SCCF2

Actual $$ 80%

Murray Downs
Exercise track/equipment

Status Complete

Stage Defect stage

Budget $174,023 SCCF2

Actual $$ 68%

Tooleybuc Mensforth Park
Footpath and Lighting

Status Complete

Stage Closure

Budget $117,023 SCCF2

Actual $$ 73%

Playgrounds

Status Complete

Stage Defect stage

Budget $255,473 SCCF2

Actual $$ 81%

Comments:

Barham Community Hub: Building works 100% complete, defect rectification underway, landscaping and external paving in progress. Moama Recreation Reserve Zone 2: defect rectification complete. Awaiting confirmation of funding reallocation to expand scope of works. Zone 3 – opened and operational. Bin enclosures to come to complete project. Moulamein South Recreation Reserve: Slab poured and shed in final stages of construction due for completion by end of June. Further scoping underway.

Program Status – Regional Growth Fund (Our Region our Rivers)

(RGF1) 50/50 funding with MRC/SCF1/SCCF1&2

RGF1 $2,007,696

MRC $751,271

Projects 6

Program Health

Program Trend

Actual Spend /Budget

At Risk Projects

Last updated

Moama Foreshore
Development

Horseshoe Lagoon, Beach Amenities Block and Riverside Retaining Wall

Status On track

Stage Design and approval

Budget $751,271 RGF1

$751,271 MRC

Actual $$ 0%

Tooleybuc Foreshore
Development

Mensforth Park

Status On track

Stage Design and approval

Budget $300,000 RGF1

Actual $$ 40% - RGF1

Murray Downs Foreshore
Development

Riverbank Park

Status On track

Stage Design and approval

Budget $117,925 RGF1

Actual $$ 4%

Barham Riverside Park
Development

Status On track

Stage Scope

Budget $171,000 RGF1

Actual $$ 0%

Mathoura Picnic Point
Development (footbridges)

Status On track

Stage Construction

Budget $137,500 RGF1
$137,500 SCF1

Actual $$ 100% - RGF1

Tooleybuc Foreshore
Development

Pontoon

Status On track

Stage Construction

Budget $330,000 RGF1

$505,000 SCCF1 acquitted

Actual $$ 38% - RGF1

Comments:

Moama Foreshore - Horseshoe Lagoon and Riverside Retaining Wall: to commence FY2020-21

Beach Amenities Block: Drafting of Specification for procurement of Removable toilet unit (similar to MacLean’s Beach Deniliquin adopted). Drafting RFQ for water and sewerage, and power design. Further progress to commence FY2020-21

Tooleybuc Mensforth Park: Recommence activities and conduct community consultation on final design following relaxing of restrictions

Murray Downs Foreshore: Recommence activities and conduct community consultation on final design following relaxing of restrictions

Barham Riverside Park: Design of the erosion protection system in progress for riverbank immediately upstream of the wharf.

Mathoura Picnic Point: Footbridges and bike path complete. Review and close out project

Tooleybuc Pontoon: Septic Tank design complete. Installation will commence once power connection is approved

MRC – Moama Office Refurbishment MRC – Smart Water Meter Replacement Program				MRC $6,024,305		Projects 2
Program Health	Program Trend		Actual Spend /Budget	At Risk Projects		Last updated

Water Meter Replacement Program Stage 1 Status On track Stage Construction Budget $2,900,000 MRC1 $1,224,305 MRC2 Actual $$ 30%		Moama HQ refurbishment Stage 1 Status Complete Stage Defect stage Budget $1,700,000 MRC $200,000 MRC Actual $$ 100%			Comments: UAT conducted. MiWater (remote) training completed and participants’ certificates issued. 2^nd Moama receiver installation underway. June water billing activities scheduled and in progress. Leakages identified through automated readings from new smart meters installed and customers notified, leakages investigated and rectified. NB: Actual Spend over total budget dropped due to the increase in budget by $1,224,305

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

30 June 2020

8.3.3 Murray River Council Local Traffic Committee Recommendation

File Number: -

Author: Jan Donald, Executive Administration Officer

Authoriser: Scott Barber, Director Engineering

Recommendation

That Council approve the reduction of the Perricoota Road speed limit from 80 kilometres per hour to 60 kilometres per hour from the end of the existing 50km/hr at the Moama Recreation Reserve to 24 Lane, Moama.

Background

At the Ordinary Meeting of Council on 25 February 2020, council rejected a Local Traffic Committee recommendation to reduce the current 80 kilometres per hour (km/h) zone all the way to 24 Lane and instead, amended the recommendation to reduce the speed to 60km/h to the Winbi roundabout.

Discussion

The recent approval at the May Ordinary Meeting of Council for development of 368 lots along Beer Road and 24 Lane, south of the Rich River Golf Course, has prompted the Local Traffic Committee to revisit the original recommendation to Council.

Also, as mentioned in previous reports to Council and associated discussions;

· Traffic Counts along Perricoota Road have increased from 5200 (2012) to 7000 (2019) vehicles per day (vpd).

· There are 13 entrances onto Perricoota Road from other roads, residences and resorts;

Tindarra Resort	Lakeview Drive	273 Perricoota Road
13 Perricoota Road	Sugar Gums Drive	Brolga Ave
Charters Drive	Winbi Avenue	Murray River Resort
Lignum Road	Merlot Blvd	Cadell Resort
		24 Lane

· On Merool Road there are four commercial businesses; the Moama RSL Club, Morrison’s Winery/Function centre, Merool Holiday Park and Discovery Parks (Moama West).

· On Winbi Avenue there is the Winbi Holiday Resort

· On 24 Lane there are a number of vehicles travelling to the Rich River Golf Club, some of these people may now use the newly sealed Beer Road.

· Pedestrians cross the road at Winbi Avenue roundabout, Charters Drive, Lignum Road, Lakeview Drive and Merool Road for bus and path access.

· Crash analysis (2013-18): 0.32 casualties per km – typical rural road for 80km/hr is 0.115; therefore 2.78 times higher than the average rate of accidents – alcohol, speed, fatigue; 6 accidents

· Growing residential developments along the Perricoota Road including Winbi, Dungala, Murray Bank, Riversands and Lakeview with a total of 589 lots. Approximately half of these lots are yet to construct homes which will access Perricoota Road

· The newly approved 368 residences will use 24 Lane and Perricoota Road or Beer Road to travel into Moama and Echuca.

· Increased pedestrian traffic which includes school children from the newly developed area.

· Perricoota Road crossing by school children in the morning and in the afternoon to catch school buses

Forecast Vehicles Numbers

Assumptions:

· 680 houses to be constructed along Perricoota Road, 24 Lane and Beer Road at this time.

· Each new home will have at least 1 car and undertake a minimum of 2 return trips per day along Perricoota Road, potentially see a further 1,300 vpd to a total of 8,300 vpd.

· Using typical road designer assumptions of 10 vehicle movements per day or 5 return trips, all using Perricoota Road, traffic counts could increase to a total to 9,200 vpd.

Excluded - unable to quantify the impacts of traffic counts at this time;

· Traffic counts for the approved school to be constructed on Lignum Road

· Traffic counts for the proposed pre-school along Lignum Road.

· Expected development along Merool Road, Lignum Road, Beer Road and Perricoota Road west of 24 Lane

Strategic Implications

1 - Strategic Theme 1: Built/Physical Environment

1.1 - Improve and maintain our built town environments

1.1.2 - Provide, maintain and improve safe, accessible footpaths, cycle and walking tracks

Budgetary Implications

Approximately $5,000 for signage and labour.

Policy Implications

Murray River Council Asset Management Policy (POL305).

Murray River Council Vehicle Crossings Policy (POL301).

Legislative Implications

Roads Transport Act 2013.

Roads Act 1993.

Risk Analysis

· What can happen?

Increasing vehicular traffic in the developing areas along Perricoota Road will potentially increase the safety risk for both pedestrians and road users.

· How can it happen?

Collisions with cars, pedestrians or cyclists due to increased volume of traffic and other users on the roads.

· What are the consequences of the event happening?

Risk to public safety, increasing change of death or serious injury.

· What is the likelihood of the event happening?

High likelihood if vehicles continue to speed along Perricoota Road and children continue to cross without assistance to bus stops and otherwise.

· Adequacy of existing controls?

Low

· Treatment options to mitigate the risk?

Reduce the speed limit from the current 80km/h to 60km/h.

Conclusion

Traffic and pedestrian safety needs to be addressed along Perricoota Road based on the current and future traffic counts, number of separate entrances onto the road, relatively high accident rate and recent approval to development 386 lots on 24 Lane and Beer Road.

A reduction of the Perricoota Road speed limit to 60km/h from the current 50km/hr zone heading north west to 24 Lane, would reduce the highest risks for bus stops, pedestrians, cyclists and other traffic for now and expected growth in the foreseeable future.

Attachments

1. Local Traffic Committee Minutes ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

30 June 2020

8.4 Director Planning, Waste & Regulatory Services Report & Supplementary Matters

8.4.1 Final Murray River Council Local Strategic Planning Statement

File Number: -

Author: Melanie Squires, Strategic Planner

Authoriser: David Wilkinson, Director Planning, Waste & Regulatory Services

Recommendation

That Council

1. Adopt the final Murray River Council Local Strategic Planning Statement.

2. Approve staff to send the statement onto the Department of Planning, Industry and Environment for endorsement.

Background

In March 2018, amendments to the Environmental Planning and Assessment Act 1979 (the EP&A Act) introduced a new requirement for all NSW local councils to prepare and make a Local Strategic Planning Statement (LSPS). Section 3.9 of the EP&A Act requires that the LSPS include or identify the following:

· the basis for strategic planning in the area, having regard to economic, social and environmental matters

· the planning priorities for the area that are consistent with any strategic plan applying to the area and (subject to any such strategic plan) any applicable community strategic plan under section 402 of the Local Government Act 1993

· the actions required for achieving those planning priorities

· the basis on which the Council is to monitor and report on the implementation of those actions.

The broad planning priorities and outcomes described in the LSPS influence Council’s detailed planning controls and guide future changes to Council’s Local Environmental Plan (LEP), Development Control Plan (DCP) and other plans which implement the actions in the LSPS. The LSPS was to be endorsed by the Department of Planning, Industry and Environment (DPIE) by June 30 2020, however, will now be sent for endorsement as soon as adoption by Council occurs. The LSPS was sent to DPIE for comment during the consultation process. No issues were identified. Staff do not foresee any issues associated with endorsement.

Discussion

The LSPS sets out the 20-year vision for land use planning in Murray River Council, outlining how growth and change will be managed to encourage economic growth, and maintain the high levels of environmental amenity, liveability and landscape quality that characterises our area. It identifies the special characteristics that contribute to Murray River Council’s local identity and recognises the shared community values to be maintained and enhanced.

This Statement identifies nine (9) Planning Priorities to achieve the Council’s vision for the area, together with actions and the means for monitoring and reporting on the delivery of the actions. It is consistent with the NSW Government’s strategies and plans for land use planning in the Riverina Murray – the Riverina Murray Region Plan and the Murray Regional Economic Development Strategy – and is aligned with the Murray River Council Community Strategic Plan 2018-2028. Planning staff held targeted forums in early October 2019 which sought preliminary feedback regarding key issues effecting planning and land use in Murray River Council. This feedback was used in conjunction with the aforementioned regional and local strategic plans to shape the draft LSPS.

The priorities of the LSPS were formed to achieve three (3) key outcomes relating to our economy, liveability, and environment. Table 1 below outlines the key themes and priorities driving the LSPS:

THEME 1 A robust, growing and innovative economy	Priority 1 – Grow, strengthen and sustain agriculture
	Priority 2 – Grow and strengthen tourism
	Priority 3 – Create an ‘open-for-business’ identity
THEME 2 Liveable communities with social capital	Priority 4 – Housing growth, supply and density
	Priority 5 – Recreation and open space
	Priority 6 – Servicing and utility infrastructure
THEME 3 Environment, heritage and climate change	Priority 7 – Identify and protect environmental values
	Priority 8 – Celebrate culture and heritage
	Priority 9 – Climate change and natural hazards

At the Council meeting held 24 March 2020, Council resolved to:

· Provide approval of the Draft Murray River Council Local Strategic Planning Statement.

· Proceed to public consultation for the Draft Local Strategic Planning Statement in accordance with the approved Communication and Engagement Plan.

Due to the COVID-19 crisis restrictions in place at the time the draft was exhibited, Council could not engage as originally planned with physical community workshops and information sessions. All consultation for this draft was subsequently carried out online, largely via the Your Say Murray River Portal. The draft was publicly exhibited from 26 March 2020 until 29 April 2020 via a variety of online and print media. Council received a fantastic level of community engagement to the draft document. A post-consultation update was presented at the Council meeting held 26 May 2020. The submissions and accompanying report were noted by Council.

Staff have now considered the feedback received during the exhibition period and the statement has been finalised. The Final LSPS is largely the same as the draft document with relevant minor changes. The three (3) Themes and nine (9) Planning Priorities remain unchanged.

Since the May Council meeting, a collation of responses from government agencies have also been received. The ideas presented were largely covered by the draft LSPS already however minor amendments were made in the final statement, where appropriate. Many of the comments were very specific, and as such the appropriate actions within those responses have been flagged to be considered when preparing the specific strategies resulting from the LSPS (e.g. housing strategy, climate change risk assessment, riverfront development strategy etc.).

To improve readability and visual aesthetic, the final LSPS was professionally edited and subject to graphic redesign. The intent and outcomes of the LSPS has been unaffected through this process.

The projected timeline for completion of the LSPS and associated Local Environmental Plan presented at the March Council meeting has generally been met. As noted at the time of the draft LSPS due to the nature of the project, there may be some unanticipated delays. The external editing process took longer than anticipated and the date of the June Council meeting being pushed back meant that the deadline for DPIE endorsement (30 June) could not be met. DPIE are aware that the LSPS is up for adoption at this Council meeting and will be ready to review and endorse once Council adoption is confirmed.

· LEP Review and Health Check - Completed October 2019

· Draft ‘Vision’ LSPS chapter- Completed and heard at October 2019 Council meeting

· Completed draft LSPS –December 2019 Council meeting (confidential)

· Draft LSPS available to public - March 2020 Council meeting

· Exhibition of Draft LSPS seeking community feedback – from late March 2020 to approximately mid-May 2020 (minimum of 28 calendar days)

· Post exhibition review - Review of submissions –May 2020

· Finalise LSPS– completed and presented at June Council meeting

· Submission of LSPS to DPIE for endorsement – immediately following Council adoption

Strategic Implications

1 - Strategic Theme 1: Built/Physical Environment

1.1 - Improve and maintain our built town environments

1.1.1 - Support each township to develop their unique character

Budgetary Implications

The Final LSPS recommends a number of studies, strategies and actions to be undertaken to inform the strategic directions and priorities. Examples of such strategic investment include (but are not limited to):

· The development of a Riverfront Land Strategy to inform the future land use of the riverfront (moorings, housing, and tourism).

· The development of Housing Strategies to inform the growth of our towns;

· Investigations to inform rural land use and in particular, changes to land uses to enable growth, sustainability, and resilience of our agricultural sector;

· Potential investment into new multi-purpose facilities to attract large scale sporting and recreation events to our Council area;

· Biodiversity investigation to inform updated mapping;

· Climate Change Risk Assessment;

· Meninya Street revitalisation.

The aspirations of the LSPS proposed to be driven and funded by Council will require considered discussion regarding the allocation of budget and potential utilisation of funding allocated to Council as part of the amalgamation process.

Policy Implications

Murray River Council Economic Development Assistance Policy (POL600).

Murray River Council Events Policy (POL402).

Legislative Implications

Environmental Planning & Assessment Act 1979.

Local Government Act 1993.

Murray Local Environmental Plan 2011

Wakool Local Environmental Plan 2013

Risk Analysis

· What can happen?

If Council fails to adopt a LSPS by June 30, 2020, Council will not meet the requirements of the EP&A Act.

· How can it happen?

Council delays action on the LSPS and fails to meet the stipulated deadlines.

· What are the consequences of the event happening?

Council will be in breach of the EP&A Act and DPIE will create an LSPS on our behalf.

· What is the likelihood of the event happening?

Very low, due to the draft LSPS having been approved and the intent and outcomes remaining unchanged in the final statement.

· Adequacy of existing controls?

Council is working towards the deadlines in place, in close partnership with DPIE. The controls are deemed adequate.

· Treatment options to mitigate the risk?

Council support the resolution to adopt the Final LSPS and approve staff to send the final statement onto DPIE for endorsement.

Conclusion

The LSPS is a 20-year strategic planning document informing the land use planning and development of Murray River Council. The final LSPS captures priorities and actions to deliver positive economic, social and environmental outcomes for Murray River Council. It is recommended that Council adopt the final Murray River Council LSPS to enable staff to send the statement to DPIE for endorsement as soon as possible.

Attachments

1. Final Murray River Council Local Strategic Planning Statement (under separate cover)

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

30 June 2020

8.4.2 Finalisation of Planning Proposal to rezone Part Lot 52 DP 1220883 Boundary Road, Moama

File Number: -

Author: Llyan Smith, Senior Town Planner

Authoriser: David Wilkinson, Director Planning, Waste & Regulatory Services

Recommendation

That the Officer’s report on Finalisation of Planning Proposal to rezone Part Lot 52 DP 1220883 Boundary Road, Moama as at 8 May 2020 be received and the information noted by the Council.

Discussion

On 26^th February 2019, Council resolved to endorse a Planning Proposal effecting part Lot 52 DP 1220883, Boundary Road, Moama to:

· Rezone from E3 Environmental Management Zone to R2 Low Density;

· Amend the minimum lot size requirements from 120 hectares to 1000m².

While a report represented at the Council meeting held 28 April 2020 failed to pass any resolution, legal advice obtained confirmed that the original resolution of support stands. The planning proposal was not changed since the original support was issued, and the current Gateway required that the proposal be finalised by 19 May 2020. Staff relied on the original resolution from 26^th February 2019 to complete this amendment of the Murray Local Environmental Plan 2011 (Murray LEP 2011).

This report is presented to confirm that the Planning Proposal has now been finalised. The amended Murray LEP 2011 was gazetted on 8 May 2020, and is now in effect.

A timeline of this proposal is provided here, for reference:

Planning Proposal draft submission	May 2016
Comments and further information requested	10 May 2016
Finalised Planning Proposal lodged	12 May 2016
Council resolved to support Planning Proposal and send to Department of Planning Industry & Environment (DPIE) for Gateway Determination	28 June 2016
Planning Proposal sent to DPIE requesting Gateway Determination	5 July 2016
Gateway Determination issued by DPIE	12 August 2016
Additional information requested from Applicant in accordance with Gateway Determination conditions	22 August 2016
Gateway extension issued (until 12 August 2018)	15 August 2017
Amended Planning Proposal submitted to Council for checking	20 November 2017
Amended Planning Proposal forwarded to DPIE for checking and comment	25 January 2018
Request sent to DPIE for extension of time to complete	25 January 2018
Gateway extension issued (until 19 February 2019)	6 February 2018
Response from DPIE re Planning Proposal assessment	12 July 2018
Amended Planning Proposal heard at Council meeting (deferred to February 2019 Council Meeting)	22 January 2019
Gateway extension issued (until 19 February 2020)	1 February 2019
Amended Planning Proposal heard at Council meeting (supported )	26 February 2019
Planning Proposal forwarded to DPIE seeking amended Gateway	17 April 2019
Amended Gateway issued to Council approving Delegation and confirmation issued to proceed to community consultation	6 May 2019
Referral to relevant agencies in accordance with Gateway Determination conditions	21 May 2019
NSW Biodiversity Conservation Division (formerly Office of Environment & Heritage - OEH) response received	12 June 2019
Community consultation	6 August 2019 – 4 September 2019
Advertised in local newspaper (Riverine Herald)	7 August 2019
Registration of scar tree with Aboriginal Heritage Management Systems (AHIMS)	22 August 2019
Roads & Maritime Services (RMS) response (as neighbour submission)	5 September 2019
Request from Council to DPIE for extension of time sent to complete LEP	15 January 2020
Gateway extension issued (until 19 May 2020)	4 February 2020
Mapping and executed Map Cover Sheet sent to DPIE for checking (via portal)	6 April 2020
Confirmation issued by DPIE that mapping and associated documents were acceptable	14 April 2020
Draft LEP requested from Parliamentary Counsel’s Office (PCO)	15 April 2020
Draft LEP received from PCO	24 April 2020
Confirmation of Draft LEP to PCO	27 April 2020
PCO opinion requested	27 April 2020
PCO opinion received	30 April 2020
LEP finalised	5 May 2020
Final LEP sent to Department of Planning Industry & Environment requesting notification	5 May 2020
LEP adopted and notified	8 May 2020

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

30 June 2020

8.6 Sundry Delegates Report

8.6.1 Sundry Delegates Report

File Number: -

Author: Rosemarie Lewandowski, Administration Officer Project

Authoriser: Des Bilske, General Manager

Recommendation

That the Sundry Delegates Report of the Mayor and Councillors for the period 26 May 2020 to 29 June 2020 be received and the information noted by the Council; and reasonable out of pocket expenses be met by Council.

Discussion

The Mayor, Councillor Chris Bilkey reported on his attendance at the following meetings and functions:

· 27 May: Phone interview with Edge FM

· 27 May: Meeting with Charles Sturt University – zoom meeting

· 28 May: Phone interview with 3SH

· 28 May: Local Traffic committee meeting

· 3 June: Councillor briefing session and RAMJO Presentation on Water position

· 4 June: Stakeholder Engagement meeting – Berrigan

· 10 June: Phone interview with Edge FM

· 10 June: Echuca Moama Tourism board meeting

· 11 June: Murray Regional Leadership meeting

· 12 June: Meeting with landowners re: Ethanol plant

· 17 June: Councillor briefing session

· 18 June: Regional Australia – zoom meeting

· 24 June: Regional Australia Institute Webinar

· 30 June: Pre-Council briefing

· 30 June: Ordinary meeting of Council

The Deputy Mayor, Councillor Alan Mathers reported on his attendance at the following meetings and functions:

· 26 May: Councillor workshop & Ordinary Council meeting

· 3 June: Online Council update re COVID-19 and other matters

· 4 June: RAMJO water policy meeting – Berrigan

· 9 June: Albury Hilltop accommodation proposal at Moama

· 17 June: Councillor briefing session – RAMJO Water position paper

· 19 June: MRSG combined Board and Water policy group meeting – Deniliquin

· 24 June: Councillor briefing session

· 30 June: Pre-Council meeting

· 30 June: Ordinary meeting of Council

Councillor Tony Aquino reported on his attendance at the following meetings and functions:

· 26 May: Councillor workshop & Ordinary Council meeting

· 12 June: Meeting on site re: Ethanol plant

· 17 June: Site visit to Mathoura boat ramp upgrade

· 17 June: Councillor briefing session – RAMJO Water position paper – MS Teams

Councillor Gen Campbell reported on her attendance at the following meetings and functions:

· 26 May: Councillor workshop & Ordinary Council meeting

· 27 May: Lions meeting @ War Street

· 28 May: Long Paddock meeting

· 28 May: Local Traffic meeting

· 03 June: Councillor briefing session

· 09 June: Councillor briefing session

· 17 June: Councillor briefing session – RAMJO Water position paper – MS Teams

· 24 June: Councillor briefing session

· 30 June: Councillor workshop & Ordinary Council meeting

Councillor Nikki Cohen reported on her attendance at the following meetings and functions:

· 26 May: Public Forum and Councillor briefing

· 27 May: Ordinary Council meeting

· 3 June: Councillor update meeting - MS Teams

· 9 June: Meeting with Minister of Agriculture and Western New South Wales, Mr Adam Marshall – Moama

· 17 June: Councillor briefing session – RAMJO Water position paper – MS Teams

· 17 June: Councillor update meeting – MS Teams

· 24 June: Councillor update meeting – MS Teams

Councillor Ann Crowe reported on her attendance at the following meetings and functions:

· 26 May: Councillor workshop & Ordinary Council meeting – MS Teams

· 2 June: Adverse Event Plan – zoom meeting

· 17 June: Councillor briefing session and RAMJO Presentation on Water position

Councillor Neil Gorey reported on his attendance at the following meetings and functions:

· 3 June: Councillor briefing session

· 9 June: Councillor briefing session

· 15 June: National Timber Councils association general meeting.

· 17 June: Councillor briefing session – RAMJO Water position paper – MS Teams

· 24 June: Councillor briefing session

Councillor Thomas Weyrich reported on his attendance at the following meetings and functions:

No report provided

Councillor Geoff Wise reported on his attendance at the following meetings and functions:

· 26 May: Smart Meter briefing

· 26 May: Council pre briefing & Ordinary meeting of Council

· 27 May: War street re: Lions units

· 28 May: Met ratepayer re footpath on Holmes Street Moama

· 9 June: Meet Minister Marshall (Minister for Agriculture and Western NSW)

· 9 June: Briefing re Rates harmonisation and Budget

· 15 June: Mathoura Retirement Village

Attachments

Nil


AGENDA Ordinary Council Meeting Tuesday, 30 June 2020
I hereby give notice that an Ordinary Meeting of Murray River Council will be held on:
Date:	Tuesday, 30 June 2020
Time:	6:00PM
Location:	Council Chambers Moama Administration Office 52 Perricoota Road, Moama
Des Bilske General Manager

Project description	Projected cost	Priority
Rangemore Road/Jimaringle Creek Bridge or Nacurrie Road North Flood Opening Bridge	$800,000.00	1 High
Repair Noorong Street pavement	$70,000.00	1 High
Construct footpath- Mathoura Street - Mathoura	$43,514.00	1 High
Reseal and repair Kilkerrin Drive - Moama	$95,000.00	1 High
Construct Lignum Road - Moama	$680,000.00	2 Medium
Construct paved footpath Noorong Street - Barham	$30,000.00	2 Medium
Construct Bike Path - Picnic Point Road - Mathoura	$55,300.00	2 Medium
Repair Punt Road pavement	$55,000.00	2 Medium
Construct paved footpath Riverside Park – Barham	$33,000.00	2 Medium
TOTAL	$1,8161,514
Mathoura Visitor Attraction Project*	$300,000	1 High