Agenda of Ordinary Council Meeting

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

8 Director Community and Economic Development and Supplementary Matters

8.1 Sale of Lot 28 Wild Avenue, Moama Business Park

File Number: -

Author: John Harvie, Director Community and Economic Development

Authoriser: Brian Barrett, Acting Chief Executive Officer

Recommendation

1. That Council approves the sale of Lot 28, Wild Avenue, Moama Business Park, Moama NSW 2731, to the purchaser at the list price of $119,000 including GST on the following terms and conditions:

(a) 30% deposit on signing of Contract.

(b) Balance to be repaid over a maximum period of three (3) years.

(d) Interest rate to be as follows:

i) Payment in excess of 18 months and under three (3) years – 4.85%/annum

(e) Interest rate to be reviewed each 12 months.

(f) Murray River Council to retain first Mortgage over the property as collateral.

(g) Purchaser to pay all costs associated with the Mortgage.

(h) Murray River Council authorise Mortgage documents relating to such purchaser to be completed under the Common Seal of Council.

(i) Late payment of instalments attracts an additional 2% penalty interest on total outstanding amounts.

(j) If purchase is on terms and not developed within two (2) years, Murray River Council retains the right to purchase the block back at original price.

2. That Council approves the execution of legal documents for the sale of Lot 28, Wild Avenue, Moama Business Park, Moama. NSW 2731 under the Common Seal of Council.

Background

Council has land available for purchase and development at the Moama Business Park, Cobb Highway, Moama. NSW 2731.

Discussion

Council has received an offer to purchase Lot 28 Wild Avenue, Moama Business Park.

The purchaser is agreeable to pay the current list price of $119,000 including GST for the vacant lot.

Strategic Implications

4 - Strategic Theme 4: Economic Growth

4.1 - Encourage and support economic development across a range of sectors

4.1.2 - Support the local business sector to grow, adapt and respond to new opportunities

Budgetary Implications

Nil

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Nil

· How can it happen?

· What are the consequences of the event happening?

· What is the likelihood of the event happening?

· Adequacy of existing controls?

· Treatment options to mitigate the risk?

Conclusion

Murray River Council encourages industry development as a means to maintain population growth and stimulate local and regional economies through jobs growth. Making suitable industrial land available for development was a request made by members of our communities through the Community Strategic Plan.

Attachments

1. Plan of Available Land ⇩

2. Moama Business Park Land - Price List ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

8.3 Murray River Council Community Grants Program - Progress of Funded Projects

File Number: -

Author: Beck Hayward, Economic Development Officer

Authoriser: John Harvie, Director Community and Economic Development

Recommendation

That Council note the report.

Background

Every year, Council runs two rounds of its Community Grants Program, which started in September 2018. Grant recipients are required to provide Council with confirmation that their project has been completed in accordance with their grant application and provide supporting evidence.

Discussion

For Council’s information, below is a record of which projects have (to date) provided confirmation of their completion:

Organisation Name	Project Title	Grant	Acquittal Received?	Acquittal follow up notes
2018-19 - Round 1
Inland Outrigger Canoe Club	Refurbishment Force 5, 6 seat outrigger canoe	$3,000.00	YES
Caldwell Community Conservation	Festival of Small Halls	$1,365.00	YES
Wakool Soldier Settlers Memorial Walk Action Group Inc	Wakool Soldier Settlers Memorial Walk Stage 3	$3,000.00	YES
Barham/Koondrook Men's Shed Inc	Project ‘Update’	$3,000.00	YES
BEAM. All Abilities, All Inclusive, Movement to Music	Zones of Regulation	$2,981.00	YES
Mathoura Golf Club & Mathoura Gun Club	Secure Mathoura Golf and Gun Clubrooms Cobb Hwy Recreation Reserve.	$2,264.55	YES
Mathoura Tennis Club Incorporated.	Fence for rebound wall	$2,440.00	YES
Echuca Moama Little Athletics Club	Equipment update	$3,000.00	YES
Murray Human Services T/A We Are Vivid	What It Means To Me series	$3,000.00	YES
Mathoura Matters Incorporated	Technology Update for Mathoura Matters Newsletter	$2,642.97	YES
Moulamein Country Women's Association	Restore CWA Building	$3,000.00	YES
Anglican Parish of Barham	YMOVE Youth Group	$3,000.00		Fr Neale informed project has been completed, invoices to come 7 September
The Bridgekeepers Cottage Op Shop	Refurbishment of Bridgekeepers Cottage	$3,000.00		Images provided of project part-way through. Subject of fraud investigations.
Community Living & Respite Services Inc.	Moama Opening Doors Project - Promotional Video	$3,000.00		Emailed 1 May, Left Message 27 Aug 2020, emailed again 4 sept
2018-19 - Round 2
Narelle Whitham - Art Relief Coordinator	Art Relief	$1,500.00	YES
Moulamein Racing Club Inc.	Planting of native vegetation to regenerate the area.	$ 634.00	YES
Campaspe Murray Mental Health Network	Mental Health Cruise	$ 500.00	YES
Bunnaloo Public School	A portable stage for the Bunnaloo Community Centre	$3,000.00	YES
Mathoura Speed Shear	Norma Berry Memorial Chainsaw Competition Expansion	$1,000.00	YES
We Are Vivid	Destination Murray River: All Abilities Art Retreat	$3,000.00	YES
Lions Club of Moama NSW Inc	Moama Southern Cross Care Vegetable Garden Project	$1,500.00	YES
Christmas Saviours	Continuing to celebrate despite tough times	$1,500.00	YES
Mathoura Rural Fire Brigade	Operation Uniform Wash.	$2,000.00	YES
Barham Preschool	Barham Preschool Early Learning Centre	$3,000.00	YES
Moulamein Working Sheep Dog Club	Moulamein Working Sheep Dog Club Sheep Yard Panels	$1,000.00	YES
Friends of Old Moama	Presentation of Historic Documentation	$1,164.00	YES
Mathoura Public School P and C Association	Sandpit Upgrades	$1,000.00	YES
Echuca Animal Rescue Service Inc.	Companion Animal Desexing Program	$3,000.00		Provided extension, due to covid
Moulamein Retirement Village Inc	Doran Wing Sensory Garden and Activities Area Atrium	$3,000.00		Project is part-way through (photos provided) - project delayed due to covid.
Koondrook Barham Football Netball Club	Equipment	$ 500.00		Emailed 1 May 2020 and 27 Aug 2020, left ph message 7 sept
Outback Theatre for Young People	30 Years Young - Sharing Our Regional Story	$2,500.00		Update received May 2020 - delayed due to covid
Murray Downs Advancement Group	Purchase of accounting program Xero	$ 600.00		Emailed 1 May, 27 Aug, emailed new secretary 2 Sept & 7 Sept
2019-20 - Round 1
Mathoura speed shear	Mathoura speed shear	$ 500.00	YES
Murray Downs Advancement Group Incorporated	Murray Downs Community Garden	$3,000.00	YES
Moama Football Netball Club	2020 Coaches Development Course and Risk & Governance Training	$1,600.00	YES
Echuca Moama Triathlon Club	Replacement of Defribrillator paddles and first aid equipment used at all Triathlon events.	$2,075.00	YES
Camp 4 Cancer	Camp 4 Cancer- Mathoura Float.	$3,000.00	YES
Echuca Moama Little Athletics Centre	Technology Upgrades & Portable whiteboard	$2,900.00	YES
Moama Echuca Border Raiders Soccer Association	Junior Soccer Goals for Under 7 and Under 9 Competitions	$ 700.00	YES
Barham Koondrook Historical Society Incorporated	ARCHIVAL STORAGE SOLUTIONS	$ 650.00	YES
Mathoura Preschool	New PA & computer system	$3,000.00	YES
Moama Border Indoor Bias Bowls Association	Moama Border Indoor Bias Bowls Association Annual 2 day Nominated Fours Tournament	$ 600.00	N/A	Returned the grant as event cancelled
The Bridgekeepers Cottage Op Shop	Community Market	$2,675.00		No response to attempts to contact. Subject of fraud investigation.
South West Arts	Mathoura Indigenous Water Treatment Plant Mural	$2,500.00		delayed due to covid
Moulamein Country Women's Association	Construct a disability entrance into the Moulamein CWA building.	$3,000.00		spoke to Ruth 7 Sept, contractor engaged, construction to begin shortly
CVBD 2020 Women's Country Bowls Carnival Committee	2020 Women's Country Bowls Carnival	$3,000.00		Approval provided to hold over funds until 2021 event (delayed due to covid).
Friends of Moama Echuca Botanic Gardens Inc	Moama Echuca Botanic Gardens Stages 5-8 Tools	$ 800.00		Email received 4 Sept to inform us that the funds have not yet been spent
2019-20 - Round 2
Mathoura Preschool	Portable Smart Board	$3,000.00		Acquittal yet to be requested
Echuca-Moama Field & Game club	New Bowman clay target trap	$3,000.00		Acquittal yet to be requested
Moama Anglican Grammar	Keys to success	$2,000.00		Acquittal yet to be requested
Koondrook Barham Garden Society Inc.	Going online.	$1,000.00		Acquittal yet to be requested
Moulamein Preschool Inc	Outdoor Cinema Evening	$ 500.00		Acquittal yet to be requested
Mathoura Events Committee	Portable AED (Automated external defibrillator)	$2,170.00		Acquittal yet to be requested
Barham Koondrook P.A.&H Show Society Inc	Buying a new refrigerator for the canteen	$1,700.00		Acquittal yet to be requested
Moama Echuca Touch Football Association	Defibrillator	$2,170.00		Acquittal yet to be requested
Barrook Sporting Field & Game	South tower trap upgrade	$3,000.00		Acquittal yet to be requested
Moama Historic Vehicle Club	Equipment Update for MHVC	$3,000.00		Acquittal yet to be requested
Bar-rook Swimming Club Incorporated	Supporting local youth & the community	$2,880.00		Acquittal yet to be requested
Moama Cricket Club	Extension of Moama Cricket Net Roof	$3,000.00		Acquittal yet to be requested
One & All Inclusion Project	One And All Debutante Ball	$1,000.00		Acquittal yet to be requested
Tooleybuc Pre-School Association Incorporated	Tooleybuc Inter-generational Facility Feasibility Study	$3,000.00		Acquittal yet to be requested

Strategic Implications

3 - Strategic Theme 3: Social Wellbeing

3.1 - Enable community access to services, programs and facilities to support and enhance health, wellbeing, and community safety

3.1.5 - Plan for, provide, maintain, improve, and encourage access to sporting facilities, recreational grounds, parks and gardens, natural bushlands to create active and passive environments for enjoyment of residents and visitors

Budgetary Implications

Council has allocated in its budget, $30,000 per round for each of the two community grant rounds per year, (as per 27 November 2018 resolution of Council).

Policy Implications

Murray River Council Community Financial Assistance Policy (POL109).

Legislative Implications

Risk Analysis

· What can happen?

Projects are not completed.

· How can it happen?

Delayed due to acceptable reasons. Delayed or not completed due to unacceptable reasons.

· What are the consequences of the event happening?

MRC will agree to an extension of time to complete or take action to recover funds.

· What is the likelihood of the event happening?

Possible

· Adequacy of existing controls?

Controls being reviewed.

· Treatment options to mitigate the risk?

Implement a requirement to provide a mid-project milestone report.

Conclusion

Council has supported 61 community projects over the past four rounds of community grants. 33 projects have been acquitted, 1 completed but not yet acquitted and 6 extended due to COVID of 47 projects that should have been acquitted. 7 projects are yet to be acquitted and have been requested to acquit as soon as possible. 14 projects from the last round are not yet due for acquittal.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

8.4 Murray River Council's 2020-21 Local Heritage Fund - recommendations

File Number: -

Author: Beck Hayward, Economic Development Officer

Authoriser: John Harvie, Director Community and Economic Development

Recommendation

That Council support the recommendations of the Murray River Council Heritage Advisory Committee, and allocate the 2020-21 Local Heritage Fund as follows:

1. Moama Cemetery Path of Remembrance - $2,596;

2. Moulamein Community Development Incorporated - Old Dhuragoon School Restoration - $5,000; and

3. Valerie Joan Ellis - St James Church Painting - $2,900

Background

The Murray River Council Heritage Advisory Committee (the Committee) held its meeting on Wednesday 2 September 2020 (via an online Teams meeting). A copy of the minutes of the meeting are attached (Attachment 1).

The Committee is responsible for reviewing and assessing the Local Heritage Fund applications received, in accordance with Clause 5(d) of the Murray River Council Heritage Advisory Committee Constitution.

The 2020-21 Local Heritage Fund for the Murray River Council has a total of $10,500 available for eligible projects. A total of six (6) applications, seeking a total of $33,996, were received in this round of funding.

Discussion

At its recent meeting, the Committee recommended that Council’s 2020-21 Local Heritage Fund be allocated as follows:

Applicant	Project Title	Total project cost	Amount Requested	Amount recommended
Mathoura Events Committee	Gulpa Creek- Liston Recreation Area	$3,000	$3,000	$ -
Valerie Joan Ellis	St James Church Painting	$3,300	$2,900	$2,900
Katherine Chernov	Gourmet Giftshop	$13,160	$10,500	$ -
Shirley Durrant	Moama Cemetery Path of Remembrance	$2,596	$2,596	$2,596
Moulamein Community Development Inc	Old Dhuragoon School Restoration	$5,000	$5,000	$5,000
Prairie Home Pastoral Company	Bullatale Creek Farms	$30,000	$10,000	$ -
TOTAL			$33,996	$10,496

Strategic Implications

1 - Strategic Theme 1: Built/Physical Environment

1.1 - Improve and maintain our built town environments

1.1.3 - Identify and preserve heritage buildings, historically and culturally significant sites, including Aboriginal sites

Budgetary Implications

The Local Heritage Fund is allowed for in Council’s 2020-21 budget.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

There are no risks associated with this report.

· How can it happen?

N/A

· What are the consequences of the event happening?

N/A

· What is the likelihood of the event happening?

N/A

· Adequacy of existing controls?

N/A

· Treatment options to mitigate the risk?

N/A

Conclusion

The 2020-21 Local Heritage Fund will provide financial assistance for a range of projects within Murray River Council. This is considered an appropriate outcome and supports the preservation of heritage significance within the Council area.

Council’s Heritage Advisory Committee will help to ensure heritage matters are given appropriate consideration and endeavour to protect and preserve heritage items/values within the entirety of Murray River Council for current and future generations to enjoy.

Attachments

1. Heritage Advisory Committee 2 September meeting minutes ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

8.5 In-Principle support for slow Echuca Moama's application to be accredited as a slow city.

File Number: -

Author: Beck Hayward, Economic Development Officer

Authoriser: John Harvie, Director Community and Economic Development

Recommendation

That Council provide in-principle support for Echuca Moama to become a Candidate Member of Cittaslow Australasia, (and eventually a Certified Slow City), and the Mayor sign the Candidate Member Application and Declaration of Commitment form.

Background

Just over two years ago, a small group of passionate Echuca Moama (EM) residents committed to going through the extensive accreditation process, through Cittaslow International, to become an accredited Slow City.

The Italian based Cittaslow (translated as ‘slow city’) Slow City movement began as part of the ‘slow food’ movement in 1990 and is embodied by a logo of a snail carrying a modern-day city on its back.

The internationally recognised organisation, with a small Australasian arm, aims to highlight and improve the quality of life in certified towns around the world. The official Cittaslow label applies to 252 cities across 30 countries and territories around the world, there are currently only three in Australia – Goolwa (SA), Katoomba (NSW) and Yea (Vic) – and it is hoped that Echuca Moama will be the fourth.

Katoomba explains in its website that “Cittaslow towns take the time to identify what is important and special about that town and its surrounding area and put in place strategies to preserve their unique qualities, making life better for everyone.”

Slow City philosophies also encourage diversity, support local culture and traditions, value a more sustainable environment, healthy living and locally grown produce.

Importantly, becoming a Slow City does not mean opposing progress or technology in EM or reinventing a complete new image, but aims to focus on all positive aspects of life here, celebrate the good already happening in the community, and also highlight areas for improved living and connectedness.

EM is somewhere locals and visitors love to relax, unwind and fully enjoy the simple things in life in a stunning natural environment. Becoming a certified Slow City enhances this image, with the potential for ‘slow living’ to become an unofficial brand.

Some of the benefits of Cittaslow certification for EM include, but are not limited to:

ü A universal marketing tool for the region

ü Greater community engagement and involvement

ü Increased town pride and ownership of successes and challenges

ü Greater awareness and care of our natural environment

ü Improved mental and physical health

ü Decreased disconnect = less time on screens and more time spent in the community

ü A much needed antidote to our fast-paced world

The areas covered in the accreditation process include:

ü Energy and Environmental policies

ü Infrastructure and Transport policies

ü Town and Landscape policies

ü Quality of Everyday life policies

ü Economy, Industry and Tourism policies

ü Culture, Heritage and Social Cohesion

ü Partnerships

Council’s economic development officer and Campaspe Shire Council staff and Councillors have provided some support to the group over the past two years.

Discussion

Since the inaugural meeting (over two years ago) where local residents met with representatives from Cittaslow Australasia, (where they declared that EM already has 95% of the attributes needed for accreditation), a lot has happened.

In the past two years the Slow Echuca Moama Movement has achieved the following:

• Slow Echuca Moama logo created by local artist Bronwyn Morton (see attached)

• Slow Echuca Moama endorsed by and made a sub-committee of Echuca Moama Tourism

• Received Campaspe Shire funding for postcards to promote the Slow Echuca Moama movement (approx. $700)

• Gained private enterprise sponsorship funding for production of Slow Echuca Moama tea towels - $1000 from Moama Bakery

• The Slow Echuca Moama Repair Cafe was established (3 events held before being halted by COVID-19). These began in late 2019 in conjunction with the official launch of the Slow Echuca Moama Movement.

• Collaborated with local businesses including Coolabah Turf, both local bike shops On Your Bike and Ash Hall Cycles, and South Fabrics for repair café equipment, which were hosted by Echuca Moama Tourism at the Tourist Information Centre and the Foundry Arts Space.

• The most recent Repair Café (in March 2020) focussed on mending clothes and well-being where we provided free mental health checks via local counselling business Thrive Wellness and Consulting and also free yoga classes.

• Collaborated with Boomerang Bag Echuca Moama for the clothes mending Repair Cafes, as well as the Community Living and Respite’s Collaborate Crew from Moama’s Murray River Team Rooms.

• Held discussions with Moama based upcycling business HRJ’s Upcycling about them hosting a Repair Café in the future – it’s the perfect fit.

• The official launch of Slow Echuca Moama and Repair Café received widespread media coverage, including local radio, newspaper coverage and a piece on Win TV (Bendigo)

• Letters of support have been received from Echuca Moama Tourism, Murray River Council, Campaspe Shire and the Committee for Echuca Moama (C4EM)

• The community education process has including speaking to the local Women in Business group, Get Connect about Slow Echuca Moama and its benefits

• Engaged with St Joseph's College Echuca about its Year Nine Passion Project for students and how Slow Echuca Moama could become involved (Repair Cafe or Community Garden space)

• Currently working towards gathering evidence for accreditation and have spoken with many groups and individuals about creating case studies as examples for each topic area (see notes below) including a local Active Transport Group and Gunbower native tree farm.

• Are in discussions with Local Community Radio (EMFM 104.7) about a weekly health and well-being radio show based around the accreditation criteria - possibly in conjunction with Echuca Regional Health or other local community organisations.

• The Slow Echuca Moama (loveEM) Facebook (1128 followers) and Instagram (974 follower) pages are used to promote the movement and provide education about what Slow EM means and how the local community can benefit. These are the links to the social media pages:

Instagram: https://www.instagram.com/loveem_echucamoama/

Facebook: https://www.facebook.com/loveEchucaMoama/

The committee has support and involvement from numerous Campaspe Shire Council staff and Councillors. Campaspe Shire is currently in care-taker mode and once that is finished, the Slow EM group will ask Campaspe Shire for to officially sign the form to show their in-principle support also.

Strategic Implications

3 - Strategic Theme 3: Social Wellbeing

3.3 - Support and enable our community

3.3.2 - Provide opportunities for the development and well-being of children and young people

Budgetary Implications

No budget is required. The request is for Council’s in-principle support only.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

N/A

· How can it happen?

N/A

· What are the consequences of the event happening?

N/A

· What is the likelihood of the event happening?

N/A

· Adequacy of existing controls?

N/A

· Treatment options to mitigate the risk?

N/A

Conclusion

The Slow EM group are seeking Council’s in-principal support to help their application to become accredited as an official Cittaslow Slow City, which may bring many benefits to the Echuca Moama Community. Providing in-principal support does not require financial commitment from Council. And the same support will be requested from Campaspe Shire Council once their care-taker mode is over.

Slow City philosophies encourage diversity, support local culture and traditions, value a more sustainable environment, healthy living and locally grown produce. The Slow EM movement wish to progress an application for accreditation to become officially recognised as a Slow City.

Attachments

1. Candidate Member Application Form ⇩

2. Letter of support for Slow EM from Cittaslow Australasia Board ⇩

3. Letter of support from Echuca Moama Tourism ⇩

4. Letter of support from COuncil for Slow EM's grant application in Sept 2018 ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

8.7 Australia Day Awards - 2021

File Number: -

Author: Courtney Dean, Coordinator Communications

Authoriser: Brian Barrett, Acting Chief Executive Officer

Recommendation

That Council call for nominations for Citizen of the Year, Young Citizen of the Year and Community Group of the Year for the 2021 Australia Day Awards.

Background

Each year Council runs a citizen of the year awards program to recognise outstanding contributions to the local community and to highlight the importance and significance of Australia Day.

Nominations open annually in September/October in the following categories:

• Citizen of the year

• Young Citizen of the year

• Young Sportsperson of the Year

• Community Event of the Year

• Community Group of the Year

• Arts/Culture Award

Discussion

Recognising that 2020 has been a difficult year to consistently participate in sports and cultural activities and/or to stage an event, it is suggested that we scale down the number of nomination categories to cover a range of contributions.

It is therefore suggested that nominations are accepted in the following categories:

CITIZEN OF THE YEAR

Open to persons 26 years or older on 26 January 2021 who have made a significant contribution to the development and wellbeing of the community during the past year. It also recognises outstanding community service and a contribution to the progress of our nation. This nomination could recognise sporting contributions, artistic contributions, or general community contributions, among other things.

YOUNG CITIZEN OF THE YEAR

Open to persons under 26 years of age on 26 January 2021 who have made a significant contribution to the community during the past year. This nomination could recognise sporting contributions, artistic contributions, or general community contributions, among other things.

COMMUNITY GROUP OF THE YEAR

Open to a community group who have worked hard for the betterment of the community during the past year. This could include the organisation of local events, arts contributions, or sporting contributions, among other things.

It should also be noted that Council can grant category awards to individuals or groups not nominated via the community nomination process, or develop a new award category.

Therefore, if we receive a large range of nominations in a category that are equally split between general achievements and sporting contributions for example, we could consider awarding a sporting award to cover this. This would be the same for arts and events.

Strategic Implications

3 - Strategic Theme 3: Social Wellbeing

3.2 - Actively create opportunities to encourage and support community connectedness

3.2.2 - Encourage community events and celebrations

Budgetary Implications

nil

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

· How can it happen?

· What are the consequences of the event happening?

· What is the likelihood of the event happening?

· Adequacy of existing controls?

· Treatment options to mitigate the risk?

Conclusion

It is suggested that nominations open on 28 September for our 2021 Australia Day Awards for Citizen of the Year, Young Citizen of the Year and Community Group of the Year.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

8.9 Grant Funding Report

File Number: -

Author: Sarah Ryan, Grants Officer

Authoriser: John Harvie, Director Community and Economic Development

Recommendation

That Council receive and note the Funding Opportunities Report as at September 2020.

Background

The purpose of this report is to provide an update on current funding opportunities.

Discussion

Council has received funding under the following programs:-

Murray Darling Basin Economic Development Program

Supporting economic development projects in identified communities impacted by water recovery under the Basin Plan.

Funding eligible for communities to develop their economies, increase job opportunities and enhance their resilience to manage current and future economic challenges.

Community of Deniboota

Murray Plains Meat Cooperative Micro Abattoir

$450,000 ex GST

Streets as Shared Spaces

The Streets as Shared Spaces program provides one-off grant funding to support local councils to test and pilot new and innovative ideas for streets as safe, shared public spaces. The program will provide funding to medium-term pilot projects that improve or activate streets as shared public spaces to support healthier, safer and more resilient communities. These temporary measures should support immediate community needs and also test and build the case for more permanent changes.

Echuca Moama Bridge Moama Underpass	Bridge Art Projection	$250,000 ex GST
Perricoota Road Moama	Existing shared path network Between Merool Lane and Winbi Avenue	$95,000 ex GST

Cobb Hwy Moama	Existing shared path network between Cobb Haven and Perricoota Road	$111,500 ex GST
Pop Up Christmas Lighting Program	Tooleybuc, Koraleigh, Moulamein, Wakool, Barham, and Mathoura	$120,000 ex GST

NSW Small Business Month 2020

Local councils and chambers of commerce are invited to apply for up to $2,000 each in grant funding. The grants can be used to host activities for business communities across the state from 1 to 31 October 2020.

Spreading the Good Stuff Podcast Series

a series of four free podcasts specifically tailored for

our small business community

$2,000 GST exempt

Not for profit/community group grants and other business funding opportunities September 2020:

See attachment

Strategic Implications

4 - Strategic Theme 4: Economic Growth

4.1 - Encourage and support economic development across a range of sectors

4.1.2 - Support the local business sector to grow, adapt and respond to new opportunities

Budgetary Implications

Council Contribution:

Pop Up Christmas Lighting Program

LGA

$20,000 ex GST

This funding is included in the MRC 2020/21 budgeted funds.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Nil

· How can it happen?

N/A

· What are the consequences of the event happening?

N/A

· What is the likelihood of the event happening?

N/A

· Adequacy of existing controls?

N/A

· Treatment options to mitigate the risk?

N/A

Conclusion

Attached to this report are various grant funding opportunities that are available to not for profit/community groups and other business. A list of all funding opportunities are available on Council’s website and have been distributed via the Economic Development, Community & Tourism database.

Attachments

1. Funding Opportunities September 2020 (under separate cover)

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

8.10 MRC Section 355 Committees 2020

File Number: -

Author: Sarah Ryan, Grants Officer

Authoriser: John Harvie, Director Community and Economic Development

Recommendation

That Council:

1. receive and note all Section 355 Community Committees as at September 2020 whose activities are managed within the new Directorate, Community and Economic Development;

2. adopt and implement Murray River Council’s Section 355 Committee Guidelines;

3. appoint all current members, as at September 2020.

Background

The NSW Local Government Act 1993 and its associated Regulations govern the operation of Section 355 Committees and confer rights and responsibilities on committee members.

Due to the recent organisational restructure, the responsibility of providing guidance and management to these committees now sits in the portfolio of the Director of Community and Economic Development.

Discussion

The purpose of this report is to provide Council with an updated list of office bearers and general committee members including contact details.

The restrictions imposed by COVID-19 has meant that several committees have postponed general meetings.

The Section 355 Committee Guidelines provide a policy and supporting guidance framework for Committees on their operation processes. It sets out the management responsibilities, the basic requirements for the functions and operations of community facilities and programs and clarifies Council’s role in the partnership.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.2 - Engaged community leadership

5.2.1 - Council and community members actively lead and collaborate to bring the Community Strategic Plan and Vision to life; demonstrating innovative solutions, future thinking and forward planning

Budgetary Implications

Nil

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

N/A

· How can it happen?

N/A

· What are the consequences of the event happening?

N/A

· What is the likelihood of the event happening?

N/A

· Adequacy of existing controls?

N/A

· Treatment options to mitigate the risk?

N/A

Conclusion

Council has now developed Section 355 Committee Guidelines which provides guidance on committee operation processes.

Council should consider and adopt the Guidelines.

Council should consider and appoint current committee members.

Attachments

1. Murray River Council Section 355 Committee Guidelines (under separate cover)

2. Backroads Trail Committee Membership Details ⇩

3. Barham Boardwalk Committee Membership Details ⇩

4. Barham Recreation Reserve Committee Membership Details ⇩

5. Barham School of Arts Hall Committee Membership Details ⇩

6. Bunnaloo Recreation Reserve Committee Membership Details ⇩

7. Caldwell Hall Management Committee Membership Details ⇩

8. Goodnight Recreation Reserve Committee Membership Details ⇩

9. Koraleigh Hall Committee Membership Details ⇩

10. Koraleigh Recreation Reserve Committee Membership Details ⇩

11. Kyalite Progress and Recreation Reserve Committee Membership Details ⇩

12. Mallan Recreation Reserve Committee Membership Details ⇩

13. Mathoura Recreation Reserve Committee Membership Details ⇩

14. Mathoura Retirement Village Committee Membership Details ⇩

15. Moama Recreation Reserve Committee Membership Details ⇩

16. Moulamein Centenary Recreation Reserve Committee Membership Details ⇩

17. Moulamein Hall Committee Committee Membership Details ⇩

18. Moulamein Lake Committee Committee Membership Details ⇩

19. Moulamein South Recreation Reserve Committee Membership Details ⇩

20. Noorong Community Centre Committee Membership Details ⇩

21. Old Moulamein Courthouse Committee Membership Details ⇩

22. Tooleybuc Bridgekeepers Cottage Committee Membership Details ⇩

23. Tooleybuc Piangil & District Association Group Committee Membership Details ⇩

24. Tooleybuc Recreation Reserve Committee Membership Details ⇩

25. Wakool Memorial Hall Committee Membership Details ⇩

26. Wakool Recreation Reserve Committee Membership Details ⇩

27. Womboota School of Arts Hall Committee Membership Details ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

8.11 Advisory Group Formation

File Number: -

Author: Sarah Ryan, Grants Officer

Authoriser: John Harvie, Director Community and Economic Development

Recommendation

THAT Council:

1. appoint an advisory group of diverse and skilled leaders and volunteers from across the LGA to meet and build capacity, ahead of time, to increase community resilience and preparedness for adverse events.

2. nominate 2 or more councillor representatives.

3. advertise area wide for 4 community representatives and

4. nominate particular community members who, in the opinion of Council, would add value as a member of the Adverse Event Advisory Group

Background

Council recently adopted a plan for natural resource management, economic diversification and community resilience and communication and coordination for our community, known as the Adverse Event Plan.

Discussion

The adverse event plan is a dynamic document that provides a policy and supporting guidance framework in the identification, reporting and management of adverse events. It emphasises the importance of preparation and risk management processes and offers a range of strategies to avoid reactive, often late, crisis responses.

A priority initiative of the adverse event plan is to appoint a skilled advisory group to identify the likelihood of adverse events in each community across the LGA. It is recommended that the advisory group meet quarterly to add to, amend and provide recommendations to Council as required.

Strategic Implications

3 - Strategic Theme 3: Social Wellbeing

3.5 - Foster community preparedness for natural disasters and local emergencies

3.5.2 - Communicate, and encourage participation in, local disaster prevention and preparedness initiatives

Budgetary Implications

Nil

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

N/A

· How can it happen?

N/A

· What are the consequences of the event happening?

N/A

· What is the likelihood of the event happening?

N/A

· Adequacy of existing controls?

N/A

· Treatment options to mitigate the risk?

N/A

Conclusion

Council should consider the priorities of the Adverse Event Plan and appoint a skilled advisory group to represent each community across our LGA. The Advisory Group should include representatives from the following:

· Red Cross; 1 representative

· SES; 1 representative

· RFS; 1 representative

· NSW Police; 1 representative

· NSW Health/Paramedics; 1 representative

· Community; 4 representatives

· Councillors; 2 representatives would be ideal, potentially any councillor

· Other; Skilled community members nominated by councillors

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

9 Reports to Council

9.1 Chief Executive Officers Report and Supplementary Matters

9.1.1 Election by Councillors for Deputy Mayor

File Number: -

Author: Rosemarie Lewandowski, Administration Officer Project

Authoriser: Brian Barrett, Acting Chief Executive Officer

Recommendation

1. That the election by Councillors for Deputy Mayor be conducted in accordance with Schedule 7 of the Local Government (General) Regulation 2005.

2. That if more than one nomination is received for the position of Deputy Mayor, the method of voting be conducted by Ordinary Ballot.

3. That the duration of office for Deputy Mayor be for one (1) year, up until September 2021.

Background

Under Section 231 of the Local Government Act 1993, the Councillors may elect a person from among their number to be the Deputy Mayor. The person may be elected for the mayoral term or a shorter term.

At the Ordinary Meeting of Council of 26 September 2017, the Council elected the Mayor for a period of two (2) years and resolved to elect the Deputy Mayor for one (1) year.

Accordingly, at the Ordinary Meeting of Council of 18 September 2018, the Council resolved to elect the Deputy Mayor for one (1) year.

Discussion

As Councillors are aware, the office of Deputy Mayor will be vacated at this meeting (22 September 2020) and a new election for that position must be held.

Where the Mayor and Deputy Mayor is to be elected by the Councillors of an area, the election is to be in accordance with Schedule 7 of the Local Government (General) Regulation 2005 (the ‘Regulation’). This Regulation is as follows:

Part 1 - Preliminary

1 Returning officer

The general manager (or a person appointed by the general manager) is the returning officer.

2 Nomination

(1) A councillor may be nominated without notice for election as mayor or deputy mayor.

(2) The nomination is to be made in writing by 2 or more councillors (one of whom may be the nominee). The nomination is not valid unless the nominee has indicated consent to the nomination in writing.

(3) The nomination is to be delivered or sent to the returning officer.

(4) The returning officer is to announce the names of the nominees at the council meeting at which the election is to be held.

3 Election

(1) If only one councillor is nominated, that councillor is elected.

(2) If more than one councillor is nominated, the council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.

(3) The election is to be held at the council meeting at which the council resolves on the method of voting.

(4) In this clause:

"ballot" has its normal meaning of secret ballot.

"open voting" means voting by a show of hands or similar means.

Method of Voting – Council’s Code of Meeting Practice, Clause 11.5 states: “Voting at a meeting, including voting in an election at a meeting, is to be by open means (such as on the voices, by show of hands or by a visible electronic voting system). However, the council may resolve that the voting in any election by councillors for mayor or deputy mayor is to be by secret ballot.”

Should Council require a secret ballot, Schedule 7 of the Regulation provides that a Council is to resolve whether an election by the Councillors for Mayor or Deputy Mayor is to be by preferential ballot, ordinary ballot or open voting (3.2). Schedule 7 of the Regulation also makes it clear that ballot has its normal meaning of secret ballot (3.4).

Procedures and guidelines for the ballot are outlined in Part 2 and Part 3 of Schedule 7 of the Regulation. In the past, the method of voting for the positions of Mayor and Deputy Mayor has been by Ordinary Ballot. The Regulation is as follows:

Part 2 - Ordinary ballot or open voting

4 Application of Part

This Part applies if the election proceeds by ordinary ballot or by open voting.

5 Marking of ballot-papers

(1) If the election proceeds by ordinary ballot, the returning officer is to decide the manner in which votes are to be marked on the ballot-papers.

(2) The formality of a ballot-paper under this Part must be determined in accordance with clause 345 (1) (b) and (c) and (6) of this Regulation as if it were a ballot-paper referred to in that clause.

(3) An informal ballot-paper must be rejected at the count.

6 Count--2 candidates

(1) If there are only 2 candidates, the candidate with the higher number of votes is elected.

(2) If there are only 2 candidates and they are tied, the one elected is to be chosen by lot.

7 Count--3 or more candidates

(1) If there are 3 or more candidates, the one with the lowest number of votes is to be excluded.

(2) If 3 or more candidates then remain, a further vote is to be taken of those candidates and the one with the lowest number of votes from that further vote is to be excluded.

(3) If, after that, 3 or more candidates still remain, the procedure set out in subclause (2) is to be repeated until only 2 candidates remain.

(4) A further vote is to be taken of the 2 remaining candidates.

(5) Clause 6 of this Schedule then applies to the determination of the election as if the 2 remaining candidates had been the only candidates.

(6) If at any stage during a count under subclause (1) or (2), 2 or more candidates are tied on the lowest number of votes, the one excluded is to be chosen by lot.

Nominations Forms – Nomination forms for the position of Deputy Mayor have been circulated to all Councillors. Councillors wishing to nominate for this position are required to complete the nomination form and lodge it (in hard copy or via email) with the General Manager prior to 12noon on Tuesday 22 September 2020.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.1 - Council decision making takes into account the needs and priorities of our local communities and the longer term social, cultural, economic and environmental viability and sustainability of our region

Budgetary Implications

Nil.

Policy Implications

Murray River Council Code of Meeting Practice (POL101).

Legislative Implications

Local Government Act 1993.

Local Government (General) Regulations 2005.

Risk Analysis

· What can happen?

N/A

· How can it happen?

N/A

· What are the consequences of the event happening?

N/A

· What is the likelihood of the event happening?

N/A

· Adequacy of existing controls?

N/A

· Treatment options to mitigate the risk?

N/A

Conclusion

Council is required to elect a Deputy Mayor in September 2020. Where the Deputy Mayor is to be elected by the Councillors of an area, the election is to be in accordance with Schedule 7 of the Local Government (General) Regulation 2005.

Attachments

1. Nomination form for Deputy Mayor 22 September 2020 ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

9.1.2 Local Government NSW Annual Conference 2020 - Motions

File Number: -

Author: Rosemarie Lewandowski, Administration Officer Project

Authoriser: Brian Barrett, Acting Chief Executive Officer

Recommendation

1. That Council adopts the proposed motions, as included in the report, for submission to the Local Government NSW Annual Conference 2020 to be held online Monday 23 November 2020

2. That the General Manager, on behalf of the Council, submit the motions, as included in the report, to the Local Government NSW Annual Conference 2020 before the close off at 12midnight Monday 28 September 2020.

3. That the Mayor be given delegated authority to submit any further proposed motions, after consultation with Councillors, to the Local Government NSW Annual Conference 2020 prior to the deadline for submitting motions.

Background

The Local Government NSW (LGNSW) Annual Conference 2020 will be held online on Monday 23 November 2020.

As Councillors are aware, at the Ordinary Meeting of Council of 30 June 2020, the Council determined representation at the Conference by the following resolution:

Resolution 010620

Moved: Cr Nikki Cohen

Seconded: Cr Gen Campbell

That Council be represented at the Local Government NSW Annual Conference 2020, to be held 22-24 November at the Crowne Plaza Hunter Valley, by the Mayor, Deputy Mayor, General Manager, Councillor Campbell, Councillor Aquino, Councillor Gorey, Councillor Cohen, and Councillor Weyrich.

Due to COVID-19 restrictions this conference will now be held online on Monday 23 November 2020 only.

Discussion

Council is invited to submit motions for possible debate at the LGNSW Annual Conference 2020 to advance the sector-wide policy agenda. Motions are strategic local government issues which affect members state-wide and introduce new or emerging policy issues and actions.

Members are encouraged to submit motions online by 12midnight AEST Monday 28 September 2020 to allow printing and distribution of the Business Paper before the Conference. However, in line with the LGNSW rules, the latest date motions can be accepted for inclusion in the Conference Business Paper is 12midnight Sunday 25 October 2020.

Have regard to the above motion requirements set out by the LGNSW Board, the following draft motions are provided for consideration by Council:

Proposed motion 1

Motion Category: Governance and Accountability

Motion Title: Online Annual General Conferences

Motion: That: LGNSW give consideration to future conferences being on-line or having an on-line component to enable Councillors who cannot travel to participate.

Proposed motion 2

Motion Category: Governance and Accountability

Motion Title: On-line training

Motion: That: LNGSW give consideration to future training offerings for Councillors being on-line to enable more Councillors to participate in learning and development activities without the inconvenience and cost of travel.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.4 - Develop and pursue advocacy on behalf of the community

5.4.2 - Identify opportunities to partner with other organisations or agencies to increase advocacy effectiveness and positive outcomes for the community

Budgetary Implications

Nil.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

The proposed motions to the Local Government NSW Annual Conference 2020 not be considered representative of Council’s advocacy for submission to the Conference Business Paper.

· How can it happen?

The Council does not adopt the recommendations of this report.

· What are the consequences of the event happening?

Advocacy on important economic, environmental, and social and community issues, on behalf of the Murray River Council community, is not debated by member councils at the Local Government NSW Annual Conference 2020.

· What is the likelihood of the event happening?

Low.

· Adequacy of existing controls?

Adequate.

· Treatment options to mitigate the risk?

Councillors have been encouraged to provide input into Council’s proposed motions to the Local Government NSW Annual Conference 2020 and via this report have the ability to make any changes necessary to the proposed motions and/or adopt the motions as is for submission to Local Government NSW.

Conclusion

The LGNSW Annual Conference 2020 will be held online on Monday 23 November 2020. Council is invited to submit motions for possible debate at the LGNSW Annual Conference 2020 to advance the sector-wide policy agenda. Motions are strategic local government issues which affect members state-wide and introduce new or emerging policy issues and actions. Draft motions to the Conference are provided in this report for consideration by the Council.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

9.1.3 Fixing the Time, Dates and Place of the Ordinary Meeting of the Murray River Council

File Number: -

Author: Rosemarie Lewandowski, Administration Officer Project

Authoriser: Brian Barrett, Acting Chief Executive Officer

Recommendation

1. That the Ordinary Meeting of the Murray River Council be held at 6:00pm on Tuesday 15 December 2020 in Moama.

Background

In accordance with Section 365 of the Local Government Act 1993 (the ‘Act’), councils are required to meet at least ten (10) times each year, each time in a different month.

Council’s Code of Meeting Practice (POL101), Clause 3.1, states: “The council shall, by resolution, set the frequency, time, date and place of its ordinary meetings.”

At the Ordinary Meeting of Council of 24 September 2019, the Council resolved as follows:

Resolution 010919

Moved: Cr Tony Aquino

Seconded: Cr Gen Campbell

1. That the Ordinary Meetings of the Murray River Council generally be held at 6:00pm on the Fourth Tuesday of the Month (January to November) and the Third Tuesday of the Month of December in Moama for the next 12 month period.

2. That the Ordinary Meetings of the Murray River Council be held at the Rich River Golf Club (Moama) for the next 12 month period, subject to the relocation of such meetings to the new Council Office in Moama upon its completion in late 2019.

Carried

Discussion

With the completion of the new administration offices in Moama at the beginning of 2020 Moama has become the default location for holding the Ordinary Meetings of Council, with the ability to webcast proceedings of such meetings to increase the transparency of council decision making and to allow access to those who may not be physically able to attend meetings (as per Council’s Code of Meeting Practice (POL101), Clauses 5.18-5.21).

The adopted Council Meeting schedule proposes the December 2020 meeting be held on 22 December 2020, the third Tuesday of the month. As this date is very close to Christmas, it is proposed that Council bring forward that meeting to the second Tuesday of the month i.e. 15 December 2020.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

Budgetary Implications

Nil

Policy Implications

Murray River Council Code of Meeting Practice (POL101).

Legislative Implications

Local Government Act 1993.

Local Government (General) Regulations 2005.

Risk Analysis

· What can happen?

N/A

· How can it happen?

N/A

· What are the consequences of the event happening?

N/A

· What is the likelihood of the event happening?

N/A

· Adequacy of existing controls?

N/A

· Treatment options to mitigate the risk?

N/A

Conclusion

The change to Council’s meeting schedule will ensure the December meeting is not too close to Christmas.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

9.1.4 Appointment of Council delegates to: Committees or Sub-Committees of Council; Section 355 Committees of Council; Government or Industry Organisations; and Community Committees or Groups

File Number: -

Author: Rosemarie Lewandowski, Administration Officer Project

Authoriser: Brian Barrett, Acting Chief Executive Officer

Recommendation

That the Council appoints Councillor delegates and representatives to the various committees or sub-committees of Council, Section 355 Committees of Council, government or industry organisations and community committees or groups, as attached to the report, for the period 23 September 2020 to September 2021, subject to any changes to delegates/representatives made at the meeting.

Background

It has been the usual practice that at the annual September meeting of the Council, at which the Mayor and/or Deputy Mayor are elected, the Council would also review the Council’s delegates to various committees or sub-committees of Council, Section 355 Committees of Council, government or industry organisations and community committees or groups.

At the Ordinary Meeting of Council of 24 September 2019, the Council appointed Councillor delegates and representatives to the various committees or sub-committees of Council, Section 355 Committees of Council, government or industry organisations and community committees or groups of Murray River Council for the 2019/20 year.

Discussion

It is required that the Council appoint Councillor delegates (and/or a staff representative in some instances) to committees or sub-committees of Council, Section 355 Committees of Council, government or industry organisations and community committees or groups for the period 23 September 2020 to September 2021. All appointments are for a one-year term, except where advised.

Attached is the list of the current incumbent/s (2019/20) to the committees or sub-committees of Council, Section 355 Committees of Council, government or industry organisations and community committees or groups. Changes to the delegate/s can be made.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.3 - Communication and collaboration identifies and meets community needs

5.3.1 - Council clearly identifies and promotes simple, effective communication, consultation and participation for community

Budgetary Implications

Reimbursement of travel expenses for Councillors to attend the meetings of the various committees or sub-committees of Council, Section 355 Committees of Council, government or industry organisations and community committees or groups (as listed and adopted by the Council) is factored into Council’s budget.

Policy Implications

Nil.

Legislative Implications

Local Government Act 1993.

Risk Analysis

· What can happen?

N/A

· How can it happen?

N/A

· What are the consequences of the event happening?

N/A

· What is the likelihood of the event happening?

N/A

· Adequacy of existing controls?

N/A

· Treatment options to mitigate the risk?

N/A

Conclusion

It is required that Council appoint delegates to various committees or sub-committees of Council, Section 355 Committees of Council, government or industry organisations and community committees or groups for the ensuing 2020/21 year. All appointments are for a one-year term (ie. 23 September 2020 to September 2021), except where advised.

Attachments

1. Council Delegates to various committees and sub-committees 2019-20 ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

9.1.5 Murray River Council Community Grants Program – Appointment of Assessment Panel, Round 1, 2020-21

File Number: -

Author: Beck Hayward, Economic Development Officer

Authoriser: John Harvie, Director Community and Economic Development

Recommendation

That the Council:

1. Endorse the Chief Executive Officer, or his nominee, as a member of the Murray River Council Community Grants Program Assessment Panel.

2. Appoint three (3) Councillors to the Murray River Council Community Grants Program Assessment Panel to assess applications in Round 1, 2020-21.

Background

Since starting in September 2018, Council has run four rounds of the community grants program.

For the four Community Grant rounds held so far, the assessment panels have comprised:

Round 1,

2018/19

• Des Bilske, General Manager;

• Cr Nikki Cohen;

• Cr Alan Mathers; and

• Cr Thomas Weyrich.

Round 2,

2018/19

• Des Bilske, General Manager;

• Cr Ann Crowe;

• Cr Tony Aquino; and

• Cr Nikki Cohen.

Round 1,

2019/20

• John Harvie (delegate for Des Bilske, General Manager);

• Cr Gen Campbell;

• Cr Neil Gorey; and

• Cr Weyrich.

Round 2,

2019/20

• John Harvie (delegate for Des Bilske, General Manager);

• Cr Gen Campbell;

• Cr Ann Crowe; and

• Cr Geoff Wise;

Round 1 of the 2020-21 Murray River Council Community Grants Program opened in August 2020. Applications close 19 October and the assessment panel must complete assessment of applications by 3 November 2020. Assessment of the applications will be undertaken individually online, followed by a group meeting and discussion (either online or in person).

Appointment of the Assessment Panel at Council’s September 2020 meeting will enable a smooth assessment process.

Round 1 – 2020-21 – Timeline

11 August 2020	Applications open
22 September 2020	Council appoints assessment panel
19 October 2020	Applications close
3 November 2020	Assessment of applications completed
24 November 2020	Council to approve funding for recommended projects
4 December 2020	Applicants notified of outcome
31 January 2021	Successful applicants to submit invoice for payment
By 31 December 2021	Projects completed and funding acquittal submitted

Discussion

The grants are competitive in nature as Council will generally receive applications with a total value in excess of the $30,000 allocated for the round.

As a result, it is necessary that Council form an assessment panel to review the grant applications and make recommendations in relation to which applications should be funded and to what amount.

Council’s Economic Development Officer, Beck Hayward, manages the grant program and will assist the assessment panel during the assessment process.

Strategic Implications

3 - Strategic Theme 3: Social Wellbeing

3.1 - Enable community access to services, programs and facilities to support and enhance health, wellbeing, and community safety

Budgetary Implications

Council has allocated $30,000 per round for each of the two community grant rounds per year, (as per 27 November 2018 resolution of Council).

Policy Implications

The grant program process falls under the Murray River Council Community Financial Assistance Policy (POL109).

Legislative Implications

Nil.

Risk Analysis

· What can happen?

Nil

· How can it happen?

Nil

· What are the consequences of the event happening?

Nil

· What is the likelihood of the event happening?

Nil

· Adequacy of existing controls?

Nil

· Treatment options to mitigate the risk?

Nil

Conclusion

Appointment of the Murray River Council Community Grants Program Assessment Panel at Council’s September 2020 meeting will enable a smooth assessment process

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

9.1.7 Resolutions of the Council - Resolution Tracker & InfoCouncil Action Reports

File Number: -

Author: Rosemarie Lewandowski, Administration Officer Project

Authoriser: Brian Barrett, Acting Chief Executive Officer

Recommendation

That the Council receives and notes the status of previous resolutions of Council (in open and closed Council) contained in both the manual Resolution Tracker and InfoCouncil Action Reports.

Background

As Councillors are aware, in September 2018 a manual Resolution Tracker (pertaining to the resolutions of the previous Council meetings) was introduced as part of the General Manager’s report to each Council meeting to allow Councillors to review the current status (actions by Council’s officers) of their decisions (resolutions).

In November 2018, Council introduced a report and minute software called InfoCouncil. Resolutions of the Council that require action after each Council Meeting are automatically generated in InfoCouncil to the relevant Council officer for their action and comment.

Subsequently, the manual Resolution Tracker is now superseded by the InfoCouncil Action Report. Once all resolutions in the manual Resolution Tracker have been completed by Council’s officers, the document will be archived.

Discussion

The manual Resolution Tracker (Attachment 1) comprises ‘active’ resolutions from meetings of the Council held in August to October 2018 (prior to the implementation of InfoCouncil) that require action by Council’s officers. Resolutions that are reported by Council’s officers as complete will drop off the ‘active’ list.

The InfoCouncil “Open” Action Report (Attachment 2) comprises ‘active’ resolutions from meetings of the Council held since the introduction of InfoCouncil in November 2018 that require action by Council’s officers. Comments provided on the action are shown below each active resolution of the Council. Resolutions that are reported by Council’s officers as complete will drop off the ‘active’ list.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

Budgetary Implications

Nil.

Policy Implications

Nil.

Legislative Implications

Nil.

Risk Analysis

· What can happen?

Council’s officers do not action the resolutions of the Council.

· How can it happen?

Resolutions from Council Meetings not being recorded in a systematic fashion.

· What are the consequences of the event happening?

Actions, because of the resolutions of the Council, not being completed in a timely manner or at all.

· What is the likelihood of the event happening?

Low.

· Adequacy of existing controls?

Use of the report and minute system, InfoCouncil, which automatically forwards actions (as a result of the resolutions of the Council) from Council Meetings to the relevant Council officer (report writer) after the completion of the minutes of a Council Meeting. A report can then be generated on the status of incomplete/outstanding actions.

· Treatment options to mitigate the risk?

Due diligence undertaken by Council’s officers (administration and report writers).

Conclusion

The Resolution Tracker and Action Reports are presented to Councillors for information.

Attachments

1. Manual Resolution Tracker - Sept 2020 ⇩

2. Open Resolution Tracker - Sept 2020 ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

9.2 Director Shared Services Report and Supplementary Matters

9.2.1 Financial Statements & Investments as at 31st August 2020

File Number: -

Author: Peter Arthur, Contract Accountant

Authoriser: Ross Mallett, Director Shared Services

Recommendation

That

1. The Officer’s report on council’s Financial Statements, Bank Reconciliations and Investments as at 31^st August 2020 be received and noted

2. The report detailing the Council’s Position of $52,663,715.27 as at 31^st August 2020 is received.

3. The report detailing Council’s investment balance of $47,431,499.42 as at 31^st August 2020 is received.

Background

Discussion

REPORT - BANK RECONCILIATION

Shown below are the Financial Statements, Bank Reconciliations and Investments for the period ending 31^st August 2020.

STATEMENT OF BANK BALANCES AS AT 31^st AUGUST 2020 OF COUNCIL’S COMBINED ACCOUNTS

INTERIM INTERNAL CASHBOOK BALANCES

OVERDRAFT LIMITS: Bank Overdraft - $650,000.00.

I hereby certify that the cashbook of the various funds of Council has been reconciled, with the appropriate Pass Sheets as at 31^st August 2020.

Ross Mallett

Responsible Accounting Officer

REPORT - INVESTMENTS AS AT 31^st AUGUST 2020

As required by Section 212 of the Local Government (General) Regulation 2005 and Section 625 of the Local Government Act 1993, the details of Council’s surplus funds invested, totalling $47,431,499.42 are listed below:

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.2 - Council acts in a financially responsible manner to ensure delivery of safe and sustainable services to the community

Budgetary Implications

Continual low interest rates may have a negative impact on the expected interest revenue.

Policy Implications

Investments are made in accordance with the Council Investment Policy which was adopted on the 28 July 2020.

Legislative Implications

Section 625 of the Local Government Act 1993

Regulation 212 of the Local Government (General) Regulations 2005

Trustees Act 1925 Section 14

Risk Analysis

· What can happen?

Imprudent use of council’s financial resources

· How can it happen?

Not following investment rules, policies or mandates

· What are the consequences of the event happening?

Potential loss of financial resources

· What is the likelihood of the event happening?

Low

· Adequacy of existing controls?

Good

· Treatment options to mitigate the risk?

Responsible management of financial resources invested in accordance with Council’s investment policies and mandate.

Conclusion

Murray River Council’s liquidity is in a satisfactory position at 31^st August 2020.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

9.2.2 Disclosures of Interest Return by Councillors and Designated Persons

File Number: -

Author: Sandra Gordon, Manager Risk

Authoriser: Ross Mallett, Director Shared Services

Recommendation

That Council receives and notes this report on the tabling of the Disclosures of Interest Returns by Councillors and Designated Persons.

Background

Clause 4.21 of Council's adopted Code of Conduct (POL-100.V2) states:

"A councillor or designated person must make and lodge with the general manager a return in the form set out in schedule 2 to this code, disclosing the councillor's or designated person's interests as specified in schedule 1 to this code within three (3) months after:

(a) becoming a councillor or designated person, and

(b) 30 June of each year, and

(c) the councillor or designated person becoming aware of an interest they are required to disclose under schedule 1 that has not been previously disclosed in a return lodged under paragraphs (a) or (b)."

Clause 4.8 of Council's adopted Code of Conduct (POL100.V2) describes who a "designated persons" is.

Discussion

Councillors and designated persons were provided with the prescribed Disclosures of Interest Return by Councillors and Designated Persons in late June 2020 and it was requested that the completed Returns were forwarded back to Council by the 31 July 2020.

The Return was in respect of the period from 1 July 2019 to 30 June 2020.

Under the Office of Local Government's (OLG) Compliance and Reporting Requirements 2020-21, returns required to be lodged with the CEO under Clause 4.21 of Council's adopted Code of Conduct (POL100.V2) must be tabled no later than the first meeting of the council after 30 September each year.

All Returns have been received by Council and are therefore being tabled at this meeting.

It should be noted that Clause 4.27 (page 12) of Council's adopted Code of Conduct (POL- 100.V2) states: "information contained in returns made and lodged under clause 4.21 is to be made publicly available in accordance with the requirements of the Government Information (Public Access) Act 2009, the Government Information (Public Access) Regulation 2009 and any guidelines issued by the Information Commissioner."

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

Budgetary Implications

Nil

Policy Implications

Murray River Council Code of Conduct Policy (POL-100)

Murray River Pecuniary Interest Guidelines (POL-106)

Privacy Management Policy (POL-206)

Legislative Implications

Local Government Act 1993

Local Government (General) Regulations 2005

Government Information (Public Access) Act 2009

Government Information (Public Access) Regulation 2009

Risk Analysis

· What can happen?

Council Officials acting in contravention of the legislation and OLG directives.

· How can it happen?

Omissions or incorrect information included in the Disclosures of Interest Returns.

· What are the consequences of the event happening?

Low

· What is the likelihood of the event happening?

Unlikely

· Adequacy of existing controls?

Adequate – annual and on-going training and discussions.

· Treatment options to mitigate the risk?

Training on the Code of Conduct Policy should inform all relevant persons of their responsibilities in regard to the Return and other important matters

Conclusion

Clause 4.21 of Council's adopted Code of Conduct (POL-100.V2) requires a Councillor or designated person who hold that position on 30 June in each year to lodge a "Disclosures of Interest Return for Councillors and Designated Persons". Under the Office of Local Government's (OLG) Compliance and Reporting Requirements 2019-20, returns required to be lodged with the general manager under Clause 4.21 of Council's adopted Code of Conduct (POL-100.V2) must be tabled no later than the first meeting of Council after 30 September each year.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

Major Projects completed in the last 24 months

Location	Project Title	Construction Complete
Barham	Community Hub – Stage 1	July 2020
Barham	Recreation Reserve Skate Park	March 2019
Barham	Bridge Road Access	December 2019
Mathoura	Recreation Reserve Pavilion Ext, Kitchen & Bar	May 2019
Mathoura	Mathoura Picnic Point Reserve Improvements	September 2018
Mathoura	Picnic Point Development (footbridges)	June 2020
Mathoura	Picnic Point Boat Ramp	July 2020
Moama	Recreation Reserve Zone 4 Lights / Criterion Track/ Landscape	March 2019
Moama	New Office Car Park Upgrade	December 2019
Moama	Recreation Reserve Road Sealing and Drainage	December 2019
Moama	HQ refurbishment Stage 1	January 2020
Moama	Rec Reserve Zone 2 – Installation of sports field lighting, car park upgrade, field extension (Eddy Oval)	August 2020
Moama	Rec Reserve Zone 3 – Off Leash Area (due for completion end of August)	August 2020
Moulamein	South Recreation Reserve Upgrade	February 2018*
Moulamein	Swimming Pool Reline	December 2018
Moulamein	Merran Creek Bridge - Moulamein-Swan Hill Road	June 2020
Moulamein	South Rec Reserve renewal surface and lights and shelter shed / Tennis courts	June 2020
Murray Downs	Exercise track / footpath and equipment (Stage 1)	May 2018
Tooleybuc	Recreation Reserve Irrigation System Upgrade	January 2020
Tooleybuc	Foreshores Development - Pontoon	November 2019
Tooleybuc	Recreation Reserve Amenities Building	June 2018
Tooleybuc	Mensforth Park Footpath and Lighting	November 2019
Tooleybuc	Mensforth Park Upgrade	March 2020
Wakool	New Toilet Block	July 2020
LGA	Playgrounds – Wakool Rec Reserve, Moulamein South Rec Reserve, Tooleybuc Mensforth Park, Moama Adventure Playpark, Wakool Township Exercise Equipment	July 2019

*Will be removed next month

CONCLUSION

Majority of projects are on track with minimal delays due to COVID19 border closure and restrictions. The report re-design will reflect the remaining works and funding of existing projects along with any new projects identified – your feedback on improvements is welcome.

Attachments

1. Asset Inspection Vehicles ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

9.3.2 MRC 2013 Tender for Quad-Axle Low Loader and MRC 2014 Tender for Kenworth Prime Mover

File Number: -

Author: Frederik Groenewald, Manager Engineering Operations

Authoriser: Scott Barber, Director Operations and Major Project

Recommendation

That Council:

1. Awards contract MRC 2013 Supply of Quad-Axle Low Loader and MRC 2014 Supply of Kenworth truck to the recommended supplier.

2. Accepts the trade-in purchase price offered for the existing Mack Prime Mover & Drake Tri-Axle Low Loader.

3. Notes the total outlay for Kenworth Prime Mover & Quad-Axle Low Loader is within budget.

Background

Tenders were sought through NSW Local Government Procurement for the following:

· MRC 2013 Supply of low loader and trade in

· MRC 2014 Supply of Kenworth truck and trade in

Council is able to access contract arrangements under NSW LGP as per the exemption provisions of section 55(3) of the Local Government Act 1993. This process exempts Councils from having to undertake a public tender process as NSW LGP has undertaken a public tender process and developed supplier panels for a number of goods and services for access by local government in NSW.

The current Mack Prime Mover and tri-axle low loader which are housed in Mathoura have exceeded their replacement dates and reached the end of their useful lives. The budget that was approved to purchase a new Prime Mover and Low Loader in the 2020-2021 budget was $320,000.

Discussion

The Kenworth Prime Mover & Quad-Axle Low Loader are utilised as specialised heavy haulage, and oversized transport, commonly in road building and maintenance; in the creation of new road surface, fixing of potholes, and edge repair on Council’s roads as part of the ongoing maintenance program to ensure council roads are safe to use.

Staff compared quality, price and availability of prime movers and low loaders, and found a suitable upgrade to a Kenworth Prime Mover and Quad-Axle Low Loader to replace the existing Mack Prime Mover and tri-axle low loader. The best quality, price, training, parts accessibility, maintenance etc was offered by the recommended supplier.

The recommended supplier has previously supplied Council with trucks, maintenance and equipment, and has proven capability to supply Council again with the availability of a Kenworth prime Mover, and Quad-Axle Low Loader. Supply is anticipated to take place by January 2021.

There were two options for disposal of existing equipment - trade-in or sale by auction. An estimate was provided by Pickles Auctions and a quote obtained for a trade-in, for similar prices. Conveniently, a trade in could be co-ordinated with handover of vehicles in conjunction with supply of new heavy plant. This would be more a more convenient exchange for Council.

Strategic Implications

1 - Strategic Theme 1: Built/Physical Environment

1.2 - Improve and maintain our road and transport network

1.2.1 - Develop long-term plans for maintenance and construction of town streets and the rural road network - with priorities established in conjunction with the community

Budgetary Implications

The 2020-2021 Murray River Council Budget has included $320,000 for the purchase of a new Prime Mover and Low Loader. The combined price of purchase of a Kenworth Prime Mover and Quad-Axle Low Loader less trade-in is below the budgeted amount.

Policy Implications

Murray River Council Transport Assets Management Policy (POL300).

Murray River Council Asset Management Policy (POL305).

Murray River Council Plant Policy (POL306).

Legislative Implications

Roads Transport Act 2013.

Roads Act 1993.

Risk Analysis

· What can happen?

The current Mack Prime Mover and Tri-Axle Low Loader are overdue for replacement and the continuing use increases the liability for Council in costs associated for upkeep of this vehicle (including breakdowns, likelihood of new parts etc).

· How can it happen?

By not upgrading machinery when due.

· What are the consequences of the event happening?

The consequences of not upgrading this fleet item are that: roads maintenance can be delayed due to breakdowns, parts become more expensive and difficult to access (due to age of plant).

· What is the likelihood of the event happening?

Medium

· Adequacy of existing controls?

Reasonable, in that Council have allowed for an adequate budget to upgrade this equipment.

· Treatment options to mitigate the risk?

Replacement of Kenworth Prime Mover and Quad-Axle Low Loader, as approved in the current budget.

Conclusion

If approved, the supply of Kenworth Prime Mover and Quad-Axle Low Loader and the subsequent disposal of ex-Council plant Mack Prime Mover and Tri-Axle Low Loader will be completed prior to February 2021.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

9.3.3 Tender MRC 2011 Supply of Road Grader with trade-in; and incorporating GPS equipment upgrade

File Number: -

Author: Frederik Groenewald, Manager Engineering Operations

Authoriser: Scott Barber, Director Operations and Major Project

Recommendation

That Council:

1. Award contract MRC 2011 Supply of Road Grader with trade in to the recommended contractor at the quoted price.

2. Purchase the GPS system separately from the recommended contractor at the quoted price.

Background

Tenders were sought through NSW Local Government Procurement for the following:

· MRC 2011 Supply of Road Grader with trade in & incorporating GPS equipment.

The current Road grader housed in Moulamein has exceeded its replacement date and reached the end of its useful life. The finance that was approved to purchase a new Road Grader in the 2020-2021 budget was $380,000.

The Road Grader must also have GPS equipment installed to ensure the accuracy in the utilisation of the grader equipment. As the supplier under the LGP contract don’t supply this as part of the purchase a quote for this GPS equipment, plus installation, was provided from a company that exclusively supplies GPS for this grader. The incorporated price of new Road Grader, less trade-in, plus GPS equipment falls under this $380,000 budgeted amount.

Discussion

The Road Grader is utilised in road building and maintenance, in the creation of new road surface, fixing of potholes, and edge repair on Council’s roads as part of the ongoing maintenance program to ensure council roads are safe to use.

The preferred contractor has previously supplied Council with trucks and equipment for the Murray River Council and has proven capability to supply Council again with this Road Grader. The company offers a rapid turnaround for parts and maintenance and has proven their capability to supply Council further machinery. The trade-in is a reasonable offer in exchange for a reduction in price of the new Road Grader.

The quote to supply Council the necessary GPS equipment to upgrade the Road Grader to the best possible standard in order for Council to continue with quality road development is comparable with GPS equipment supplied in other heavy machinery. The two suppliers will collaborate and deliver the Grader to Council’s Moulamein Depot with the GPS equipment installed.

Strategic Implications

1 - Strategic Theme 1: Built/Physical Environment

1.2 - Improve and maintain our road and transport network

1.2.1 - Develop long-term plans for maintenance and construction of town streets and the rural road network - with priorities established in conjunction with the community

Budgetary Implications

The 2020-2021 Murray River Council Budget has included $380,000 for the purchase of a new Road Grader. The combined price of purchase of new Road Grader less trade-in plus GPS equipment is within the approved budget.

Policy Implications

Murray River Council Asset Management Policy (POL305).

Murray River Council Transport Assets Management Policy (POL300).

Murray River Council Plant Policy (POL306).

Legislative Implications

Roads Act 1993.

Roads Transport Act 2013.

Risk Analysis

· What can happen?

The current Road Grader Truck is overdue for replacement and the continuing use increases the liability for Council in costs associated for upkeep of this vehicle (including breakdowns, likelihood of new parts etc).

· How can it happen?

By not upgrading equipment when due.

· What are the consequences of the event happening?

The consequences of not upgrading this fleet item are that: roads maintenance can be delayed due to breakdowns, parts become more expensive and difficult to access (due to age of plant).

· What is the likelihood of the event happening?

Medium

· Adequacy of existing controls?

Reasonable, in that Council have allowed for an adequate budget to upgrade this equipment.

· Treatment options to mitigate the risk?

Agree to the new purchase of Road Grader complete with GPS equipment installation.

Conclusion

If approved, the purchase of the Road Grader including GPS equipment will be available for road development prior to 2021.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

9.4.2 Draft Development Services Customer Charter

File Number: -

Author: David Wilkinson, Director Planning and Environment

Authoriser: Brian Barrett, Acting Chief Executive Officer

Recommendation

1. That Council adopt the attached draft Development Services Customer Charter and place the document on exhibition for feedback from the community for a period of 28 days

2. That a report to be presented to Council for the charters adoption once the exhibition period is complete and any comments have been assessed

Background

As Councillors will be aware the performance of the Planning and Building Departments has improved significantly over the last eighteen months. The improved application determination times and general performance of the planning and building staff has been the source of some well-earned optimism and pride amongst the staff. There are fewer complaints from customers and satisfaction levels have increased.

Whilst this is all very good news there is still work to do to make our service better. Our aim is for our development services to be the best in NSW and for us to have equally impressive customer satisfaction rates.

Discussion

The proposed customer charter attached to this report sets out our commitment to our customers and holds us accountable if we fail to meet those commitments and standards. But the draft charter is more than that. It is effectively a “pact” between the customer and the team requiring our customers to meet their obligations in helping us meet our performance targets.

On many occasions, particularly around building issues, it is the customer who fails to provide suitable plans and information to determine the application they have submitted and causes delays in the determination of the application. Yes, historically we have dealt with applications too slowly, but for us to be successful in being efficient and effective, we require the customer to play their part.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.3 - Build and maintain strong partnerships and relationships with all stakeholders especially our local communities, while also building effective working relationships with our neighbouring councils

Budgetary Implications

None

Policy Implications

Legislative Implications

Risk Analysis

· What can happen?

If not adopted it fails to commit to customers in terms of performance and excellence in customer service. It could result in reputational risk

· How can it happen?

No support from the Council

· What are the consequences of the event happening?

Reputation of the Council damaged

· What is the likelihood of the event happening?

Medium

· Adequacy of existing controls?

· Treatment options to mitigate the risk?

None

Conclusion

This is the first of a number of changes that will be made over the next few months once the charter is adopted. These will include:-

· Updated information on the Councils website regarding how to make an application

· Increased use of social media

· Further builder and developer forums

· The setting up of a consultants/agents advisory group to improve process and effect change

· The roll out of the new ERP system by TECHONE

· Training for staff

Attachments

1. DRAFT - Development Services Customer Charter ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

9.6 Correspondence Report

9.6.1 Correspondence Report

File Number: -

Author: Rosemarie Lewandowski, Administration Officer Project

Authoriser: Brian Barrett, Acting Chief Executive Officer

Recommendation

That the Correspondence Report be received and the information noted by the Council.

Discussion

Australian Local Government Association (ALGA) News

· ALGA News dated 21 Aug, 28 Aug 2020 have been forwarded to Councillors and the Executive Leadership team via email.

Local Government NSW

· The Weekly newsletter 3 September 2020

· Newsletter dated 24 August,2020 forwarded advising of new website

· Media Release 21 August 2020 – National Cabinet missing vital voice of local government

· Media Release 25 August 2020 - $500m for NSW timber bridge repairs

· Media Release 26 August 2020 – NSW councils welcome release of bushfire inquiry findings

· Media Release 9 September 2020 – New rate peg will help maintain essential services

· Council Circular 20-33 Calendar of Compliance and Reporting requirements 2020-21

· Council Circular 20-34 Joint Organisation Calendar of Compliance and Reporting requirements for 2020-21

Office of Local Government

· OLGNSW – COVID-19 Council update – 25 August 2020

· OLGNSW – COVID-19 Council update – 1 Sept 2020

· OLGNSW – COVID-19 Council update – 4 Sept 2020

The Hon Mark Coulton – MP – Minster for Health, Regional Communications and Local Government Member for Parkes

· Letter dated 25 August 2020 – COVID-19 Funding programs

Regional Development Australia – Murray NSW

· RDA Murray news – August 2020

Mathoura Football and Netball Club - Letter 20 August 2020

· Electricity costs at recreation reserve

Attachments

1. LGNSW - The weekly newsletter - 3 Sept 2020 ⇩

2. LGNSW - Media Release - 21 August 2020 - National Cabinet missing vital voice of local government ⇩

3. LGNSW - Media Release - 25 August 2020 - $500m for NSW timber bridge repairs ⇩

4. LGNSW - Media release - 26 August 2020 - NSW councils welcome release of bushfire inquiry findings ⇩

5. LGNSW - Media Release - 9 September 2020 - New rate peg will help maintain essential services ⇩

6. Council Circular - 20-33 Calendar of Compliance and Reporting requirements 2020-21 ⇩

7. Council Circular 20-34 Joint Organisation Calender of Compliance and Reporting 2020-21 ⇩

8. OLGNSW - COVID-19 Council update 25 Aug 20 ⇩

9. OLGNSW - COVID-19 Council update - 1 Sept 2020 ⇩

10. OLGNSW - COVID-19 Council update - 4 Sept 2020 ⇩

11. The Hon Mark Coulton MP - re Funding opportunities ⇩

12. Regional Development Australia Murray News - August 2020 ⇩

13. Mathoura Football and Netball Club letter 20 August, 2020 re electricity costs. ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

22 September 2020

9.7 Sundry Delegates Report

9.7.1 Sundry Delegates Report

File Number: -

Author: Rosemarie Lewandowski, Administration Officer Project

Authoriser: Brian Barrett, Acting Chief Executive Officer

Recommendation

That the Sundry Delegates Report of the Mayor and Councillors for the period 28 July 2020 to 24 August, 2020 be received and the information noted by the Council; and reasonable out of pocket expenses be met by Council.

Discussion

The Mayor, Councillor Chris Bilkey reported on his attendance at the following meetings and functions:

26 Aug 20 Campaspe Murray Mental Health network meeting

Interview with 2QN

Council Update with CEO

27 Aug 20 Interview with 3SH

1 Sept 20 Interview with Riverine Herald

2 Sept 20 Interview with 2QN

3 Sept 20 Echuca Moama Bridge project

4 Sept 20 Selection of Recruitment agency for CEO role

7 Sept 20 Meeting with CEO

8 Sept 20 Monthly planning surgery

MRC Waste workshop

9 Sept 20 Interview with 2QN

Council update with CEO

17 Sept 20 One Basin CRC Partnership meeting

22 Sept 20 Pre-Council briefing

Ordinary meeting of Council

The Deputy Mayor, Councillor Alan Mathers reported on his attendance at the following meetings and functions:

7 Sept 20 Meeting with CEO

Councillor Tony Aquino reported on his attendance at the following meetings and functions:

7 Sept 20 Meeting with CEO

Councillor Gen Campbell reported on her attendance at the following meetings and functions:

2 Sept 20 Heritage Advisory Committee Meeting

7 Sept 20 Meeting with CEO

8 Sept 20 Lions meeting

9 Sept 20 MRC Waste meeting

22 Sept 20 Ordinary meeting of Council

Councillor Nikki Cohen reported on her attendance at the following meetings and functions:

25 Aug 20 Presentation to council by Agrigate - Moama

Pre-Council Briefing - Moama

Ordinary Meeting of Council - Moama

26 Aug 20 Council Update Meeting - MS Teams

31 Aug 20 Moama Echuca Botanic Gardens Working Committee - Moama

2 Sept 20 Council Update Meeting - MS Teams

4 Sept 20 Selection of Recruitment Agency Meeting – Zoom

7 Sept 20 Meeting with CEO

8 Sept 20 Meeting with Minister Hon Sussan Ley - Moama

8 Sept 20 Monthly Planning Surgery Workshop - Moama

8 Sept 20 Murray River Council Waste Workshop - Moama

9 Sept 20 Council Update Meeting - MS Teams

15 Sept 20 Moama Recreation Reserve Committee Meeting - Moama

16 Sept 20 Council Update Meeting - MS Teams

21 Sept 20 Audit and Risk Committee Meeting – Moama

Councillor Ann Crowe reported on her attendance at the following meetings and functions:

7 Sep 20 Meeting with CEO

Councillor Neil Gorey reported on his attendance at the following meetings and functions:

26 Aug 20 Council Update meeting – MS Teams

2 Sept 20 Council Update meeting – MS Teams

3 Sept 20 Meeting with CEO

7 Sept 20 Meeting with CEO

8 Sept 20 Waste management and planning surgery

9 Sept 20 Council Update meeting – MS Teams

16 Sept 20 Council Update meeting – MS Teams

23 Sept 20 Council Update meeting – MS Teams

Councillor Thomas Weyrich reported on his attendance at the following meetings and functions:

7 Sep 20 Meeting with CEO

Councillor Geoff Wise reported on his attendance at the following meetings and functions:

7 Sep 20 Meeting with CEO

Attachments

Nil


AGENDA Ordinary Council Meeting Tuesday, 22 September 2020
I hereby give notice that an Ordinary Meeting of Murray River Council will be held on:
Date:	Tuesday, 22 September 2020
Time:	6:00PM
Location:	Council Chambers Moama Administration Office 52 Perricoota Road, Moama
Brian Barrett Acting Chief Executive Officer

Document(s) to be provided	When
Annual One Year Business Plan and budget	March
Annual Marketing Plan and budget	March
Annual Calendar of Familiarisation Activities
Annual Report, including; Audited financial statement Annual Visitor Numbers & three year trend Annual Visitor Expenditure & three year trend	December
Reports, meeting minutes and financial statements, as presented to Board members	Monthly