Agenda of Ordinary Council Meeting

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

8 Director Community and Economic Development and Supplementary Matters

8.1 Barham Micro Abattoir - Update Report

File Number: -

Author: John Harvie, Director Community and Economic Development

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That council;

1. Accept the $2,209,000 total funding offered through the Growing Local Economies Program, the Drought Communities Program and the Murray Darling Basin Economic Development Program and authorise the CEO and Mayor to sign the funding agreements and apply the council seal where required.

2. Approve proceeding with the Barham Micro-Abattoir Project.

Background

The Murray Plains Meat Cooperative was formed for the purpose of pursuing the development of a Micro-abattoir in Barham to meet the processing needs of local artisan meat producers.

The organisation sought council’s assistance to identify suitable funding programs and assistance to write applications.

The various funding bodies reported to NSW Regional Development that whilst they were impressed by the application and believed that the project was worthy of funding, they had concerns about providing funding to an organisation with no trading or operating history.

Murray Plains Meat Cooperative board and a representative of NSW Regional Development approach council to ask if council would consider assisting the group by agreeing to be lead funding applicant, project manager and initial owner of the facility.

Council, at its monthly meeting held on 28 January 2020 resolved as follows;

1. Confidential motion titled Proposed Barham Micro-Abattoir – Update (Item 17.5 of the Confidential Reports) that was lost at the meeting of 26 November 2019 be rescinded.

2. Council agrees to act as the lead applicant for funding for the proposed Barham Micro- Abattoir project through the Growing Local Economies Program, the Drought Communities Program and the Murray Darling Basin Economic Development Program.

3. Council agrees to act as the project manager for the Barham Micro-Abattoir project.

4. Council agrees to accept ownership of the Barham Micro-Abattoir upon completion.

5. The Barham Micro-Abattoir project be fully funded from grant funding and lease fees; and that no ratepayer funds be committed to the project.

6. Council receive a further report, including a feasibility study, business case and details of the draft lease agreed between Murray Plains Meat Cooperative (Barham Micro-Abattoir) and Murray River Council for its consideration before proceeding to construction.

This report has been prepared in accordance with item 6 of council’s resolution.

Discussion

Applications for funding through several funding programs have all been successful. They are;

Drought Communities Program $375,000

Murray Darling Basin Economic Development Program $450,000 and

Growing Local Economies Program $1,384,000

Total funding of $2,209,000 has been allocated to the project.

Copies of the Murray Plains Meat Cooperative Business Case and the Growing Local Economies Business Case together with a copy of the draft lease agreement are attached to this report in accordance with council’s resolution.

Please note the Draft Lease Agreement has only just been drafted and as a result has not yet been reviewed at the time of writing.

Strategic Implications

4 - Strategic Theme 4: Economic Growth

4.1 - Encourage and support economic development across a range of sectors

4.1.3 - Identify new opportunities and actively encourage investment in agriculture, agribusiness, value added manufacturing, alternate and renewable energy, health, wellbeing, aged care, and education

Budgetary Implications

Nil

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Murray Plains Meat Cooperative may be unsuccessful in operating the meat processing business.

· How can it happen?

Poor Management.

· What are the consequences of the event happening?

Murray River Council would have to offer the facility for lease to another party or offer the modular facility for sale.

· What is the likelihood of the event happening?

Low

· Adequacy of existing controls?

Adequate

· Treatment options to mitigate the risk?

Manage

Conclusion

Applications for funding have been successful and council may now resolve to proceed to tender for the Design, Development approvals, construction and installation of the Barham Micro-abattoir facility.

By doing so 29 artisan producers will be able to continue to supply high quality, sustainable, locally grown meats to their markets and create 21 direct and indirect jobs in an area significantly impacted by drought and Murray Darling Basin Plan implementation.

Attachments

1. Growing Local Economies Fund - Business Case - Confidential

2. Murray Plains Meat Cooperative - Business Case - Confidential

3. Remplan Impact Report - Confidential

4. Site Plan - Confidential

5. Draft Lease Agreement - Confidential

6. Contract Special Conditions - Confidential

7. Lease Annexure A & B - Confidential

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

8.2 Request for reduction in fees and charges due to COVID 19

File Number: -

Author: John Harvie, Director Community and Economic Development

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That Council;

1. Provide financial relief to Moama Football Netball Club in the form of a 50% reduction in Moama Recreation Reserve Annual Fee at a cost of $4,581.75 and

2. Provide relief to the Barham School of Arts Hall committee in the form of a refund of $1,679.38 to cover electricity and cleaning costs.

3. Write to the relevant Minister(s) and local members seeking additional COVID 19 assistance packages for not for profits and sporting groups

Background

The COVID 19 Pandemic that has swept the world has resulted in Australian governments implementing a variety of restrictions in relation to social distancing and community contact.

Governments have provided a range of assistance packages, most of which are geared towards business and employment. There has been few schemes, if any, that provide relief for community and sporting groups.

Discussion

Council has received requests for assistance from two community groups and the assistance sought would not be available under council’s ‘hardship Policy’.

Moama Football Netball Club Inc has requested a reduction of 50% in its Moama Recreation Reserve Annual Fee.

The fee amounts to $9,163.51 and the club is seeking relief of $4,581.75

The Barham School of Arts Hall Committee is a s355 Committee of Murray River Council, that is managed by Barham Koondrook Lions Club Inc.

The committee is charged a cleaning fee and also pays for electricity and is seeking a refund of fees and charges totalling $1,679.38 debited since February 2020. (Electricity - $806.51 and cleaning - $872.87)

A copy of both letters are attachments to this report.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.1 - Council decision making takes into account the needs and priorities of our local communities and the longer term social, cultural, economic and environmental viability and sustainability of our region

Budgetary Implications

Refunds of fees and charges have not been budgeted for in council’s 2020/21 budget. Officers will review the year to date budget update to identify savings of $6,261.13 to cover the cost of refund and fee reduction.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Other clubs and organisations will also request assistance

· How can it happen?

Due to COVID 19

· What are the consequences of the event happening?

Council may have to allocate additional funds in the 2020-21 budget

· What is the likelihood of the event happening?

High

· Adequacy of existing controls?

Adequate

· Treatment options to mitigate the risk?

Manage

Conclusion

COVID 19 restrictions have and will continue to cause financial stress in all sectors of our communities. Council will continue to advocate to other levels of government to provide financial relief to not for profit organisations and sporting clubs.

Attachments

1. Barham School of Arts Hall committee - Letter ⇩

2. Moama Football Netball Club - Letter ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

8.3 Request for assistance - Cadell Farmers Market

File Number: -

Author: John Harvie, Director Community and Economic Development

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That Council approve the request, by Mathoura Events Committee and the Cadell Farmers Market group, to waive equipment hire costs in the amount of $1627 to prepare the proposed site, Lot 2 DP717676 Mathoura, for the Cadell Farmers Market.

Background

Council has received a written request for in-kind assistance from the Mathoura Events Committee Inc to prepare a site to host a regular monthly farmers market.

Discussion

A number of Mathoura community members have come together under the auspices of Mathoura Events Committee Inc to plan and present the Cadell Farmers Market. The group hopes that the project will increase visitation to Mathoura and have a positive impact on the local economy.

The first market has been scheduled for 30^th December 2020

Local businesses will be encouraged to participate by having a stall at the market.

The proposed site is located adjacent to the Cobb Highway in the township of Mathoura on Lot 2 DP717676. The land is privately owned by MJ and AJ Duggan and Mr MJ Duggan is the proponent and a member of the Cadell Farmers Market group.

The group are seeking the following in-kind assistance from council;

1. Plant & Equipment to develop the walking paths. (Spread road base, water and compact)

2. Expertise – relevant skills set. (The group will approach qualified/licenced council staff to donate their time to operate the machinery to help make the pathways waterproof and safe for patrons)

3. Access to a water truck, roller and compaction machine.

The group is willing to pay for the road base material estimated at $520.

Council’s current policy, in relation to private works, is to charge in accordance with council’s current fees and charges.

Fees for hire of equipment include;

Water Truck Hire $143.35/hr Estimate 3 hours Cost $430

Roller Hire $194/hr Estimate 3 hours Cost $582

Grader Hire $204.80/hr Estimate 3hrs Cost $615

Total cost of works is estimated at $1627 to undertake the work.

Strategic Implications

4 - Strategic Theme 4: Economic Growth

4.2 - Continue focus on strong and vibrant tourism

4.2.1 - Support for tourism investment and infrastructure, including accommodation

Budgetary Implications

This cost has not been budgeted for in the 2020/21 budget.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Council may receive similar requests from other organisations.

· How can it happen?

Publicising council’s decision.

· What are the consequences of the event happening?

May result in increased costs to council.

· What is the likelihood of the event happening?

Possible

· Adequacy of existing controls?

Adequate

· Treatment options to mitigate the risk?

Manage each request on its merits.

Conclusion

The community group is proposing to run a regular event to increase visitation to the area, to promote the benefits of the area and to showcase local artisans’ products to help boost the local economy during difficult times.

Attachments

1. Letter - Requesting Assistance ⇩

2. Cadell Farmers Market Flyer ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

8.4 MRC 2012 – Supply and Delivery of Mobile Library

File Number: -

Author: John Harvie, Director Community and Economic Development

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That Council accept the tender submitted by Brimarco for the supply of a mobile library vehicle for the tender amount contained in the tender documentation.

Background

Swan Hill Library Service currently provides services to the Barham and Moulamein Libraries, allows access to the Swan Hill Library for residents of Tooleybuc, Koraleigh, Murray Downs and localities in between and provides a mobile library service to Tooleybuc and Wakool.

The mobile library service currently provides visits of 3.5 hours / fortnight to both Wakool and Tooleybuc at an annual cost of $32,000. Swan Hill Library is considering retiring its mobile library and MRC applied for a NSW Library Infrastructure Grant to purchase a mobile library vehicle.

The application for funding was successful and council received $200,000 towards the project. Council also provided $250,000 in the 2020/21 budget to enable the purchase if the application for funding was successful.

There is a total of $450,000 available in the budget.

It is proposed to increase the mobile library service hours to Wakool and Tooleybuc to 3 hours / week and upgrade the service to provide access to Service NSW services and MRC Services as well. The mobile services will also be made available to residents of Murray Downs for 2.5 hours each week.

Discussion

Council recently prepared tender documents and received one complying tender from Brimarco of Ballarat Victoria.

The final tender cost was $463,591.59 which is $13,591.59 over budget.

Initial registration including stamp duty is $21,293.00 which will be provided from the library budget.

Strategic Implications

3 - Strategic Theme 3: Social Wellbeing

3.4 - Encourage skills development and lifelong learning

3.4.2 - Ensure the community has access to innovative and fit for purpose library services

Budgetary Implications

The tender came in $13,591.59 over budget due to supply issues with the vehicle. Supply of vehicles has been significantly impacted due to Covid 19 affecting shipping.

Officers will seek to mitigate the increased tender costs through budget savings.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

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· How can it happen?

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· What are the consequences of the event happening?

Type here

· What is the likelihood of the event happening?

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· Adequacy of existing controls?

Type here

· Treatment options to mitigate the risk?

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Conclusion

By purchasing a mobile library vehicle and operating its own services MRC will be able to deliver an improved service and expand the services to include Service NSW and MRC services.

Attachments

1. Brimarco Warranty Pricing and Delivery Schedule - Confidential

2. Funding Agreement ⇩

3. Public Library Infrastructure Grant - Letter ⇩

4. Tender Evaluation ⇩

5. Tender Evaluation Score ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

8.5 Murray Downs Riverside Park Management Committee

File Number: -

Author: John Harvie, Director Community and Economic Development

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That Council;

1. Agree to the formation of the Murray Downs Riverside Park Management Committee

2. Request council officers to seek nominations from community members to become members of the committee.

3. Provide a further report to council with a list of nominated persons for councils endorsement.

4. Elect two councillors as delegate and alternate delegate to the committee

Background

Council has recently received $690,000 funding, through the NSW Boating Now Program, to develop a riverside park in Murray Downs. The development will include a boat ramp, amenities, car and boat trailer parking, BBQ and shelter and soft play area for children.

The park will be developed on 6.7Ha of land provided to council as open space as part of the Kidman Reid residential development.

Discussion

In order to ensure that local residents can provide input and advice to council in relation to future development and management of the park, it is proposed to form the Murray Downs Riverside Park Management Committee.

The Committee will be a designated committee of council under section 355 of the Local Government Act 1993 and will be subject to the provisions of council’s s355 Committee Policy and Guidelines.

Strategic Implications

2 - Strategic Theme 2: Natural Environment

2.1 - Protect and manage our unique natural environment

2.1.3 - Encourage and develop community and neighbourhood initiatives to enhance and protect the natural environment

Budgetary Implications

Nil

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

· How can it happen?

· What are the consequences of the event happening?

· What is the likelihood of the event happening?

· Adequacy of existing controls?

· Treatment options to mitigate the risk?

Conclusion

The formation of a s355 committee at Murray Downs will enable input to the management and future development of the park and provide an increase in the level of community engagement with council.

Attachments

1. Plan of Reserve ⇩

2. s355 Committee Guidelines ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

PDF Creator

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

8.6 Section 355 Committee Minutes

File Number: -

Author: John Harvie, Director Community and Economic Development

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That Council receive the report on S355 Committee Minutes and note the contents of the minutes Barham Recreation Reserve Management Committee and the Moama Lions Community Village Committee attached.

Background

Council Section 355 Committees are to provide minutes of each committee meeting so as to keep council informed of the committee’s activities.

Discussion

Some, but not all, committees comply with this requirement. Over the next 12 months, the director of Community and Economic Development will work with all committees to help them meet their obligations as required by s355 of the Local Government Act 1993.

The minutes received by council for the month of Sept are attached for council’s information.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.3 - Communication and collaboration identifies and meets community needs

5.3.1 - Council clearly identifies and promotes simple, effective communication, consultation and participation for community

Budgetary Implications

Nil

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

· How can it happen?

· What are the consequences of the event happening?

· What is the likelihood of the event happening?

· Adequacy of existing controls?

· Treatment options to mitigate the risk?

Conclusion

A great deal of engagement with s355 committees will be required to ensure compliance with the Act.

Attachments

1. Barham Recreation Reserve Management Committee - October Minutes ⇩

2. Moama Lions Community Village - October Minutes ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

8.7 Murray River Council Retirement Villages Expansion Projects

File Number: -

Author: John Harvie, Director Community and Economic Development

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That Council

1. Agree to borrow $750,000 over ten years, with 6 monthly repayments of principle and interest at 1.59%/annum to construct two retirement units in Mathoura Street Mathoura on land already acquired for the purpose and to also construct six retirement units at 10 & 12 Council Street Moama which land has also been acquired for the purpose.

2. Council seek agreement in writing from both committees to the terms and conditions of the loan funds and provide a 6 monthly principle and interest repayment schedule over 10 years to;

Mathoura Retirement Village Committee to cover $225,000 of the loan funds

Moama Lions Community Village Committee to cover $500,000 of the loan funds

3. Authorise the Chief Executive Officer and the Mayor to sign and apply the seal of council to the loan funding agreements.

Background

Mathoura Retirement Village Committee and Moama Lions Community Village Committee each manage their respective retirement villages, and both have identified significant demand for retirement units beyond their current capacity.

Discussion

As a result, Mathoura Retirement Village Committee wishes to build two new units on land which has already been purchased to enable future expansion and which is located on Lot 6 DP758656 in Mathoura Street Mathoura.

Similarly, Moama Lions Community Village Committee, wishes to build six new units on land obtained for the purpose located at 10 & 12 Council Street Moama.

The cost to build each unit is estimated at $200,000.

Mathoura Retirement Village Committee have $175,000 to invest in the project and would need to borrow a further $225,000.

Moama Lions Community Village Committee Have $700,000 to invest in the project and would need to borrow a further $500,000.

Council officers have been able to obtain quotes to borrow the $725,000 over 10 years, principle and interest 6 monthly repayments at 1.59% per annum

Both committees have asked council to consider borrowing the funds for the purpose of building 8 retirement units and develop a repayment plan for each of the committees.

Strategic Implications

1 - Strategic Theme 1: Built/Physical Environment

1.3 - Improve and maintain community infrastructure

1.3.5 - Encourage greater housing choice and development to meet our changing population needs

Budgetary Implications

Council would have to borrow $750,000 which would be shown in the accounts as loan funds. The loan repayments would be made by council and recovered from each of the committees each six months.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

The committee was not able to fund the repayments.

· How can it happen?

Poor financial management

· What are the consequences of the event happening?

Council would have to make the repayments on the loan.

· What is the likelihood of the event happening?

Unlikely

· Adequacy of existing controls?

Adequate

· Treatment options to mitigate the risk?

Manage

Conclusion

Council has enough equity in the existing retirement village assets. Demand for the units is strong. Interest rates are at all-time lows. The risks associated with this project are very low

Attachments

1. Council Street Map ⇩

2. Mathoura Street Mathoura Map ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

8.8 Grant Funding Report

File Number: -

Author: Sarah Ryan, Grants Officer

Authoriser: John Harvie, Director Community and Economic Development

Recommendation

That Council receive and note the Funding Opportunities Report as at October 2020.

Background

The purpose of this report is to provide an update on current funding opportunities.

Discussion

Council has received funding under the following programs:-

Local Roads and Community Infrastructure Program

Murray River Council

Roads & Community Infrastructure Projects

$1,559,753

Priority Project list as per the Director Operations and Major Projects Report.

Through the 2020–21 Budget, the Australian Government announced a $1 billion extension of the LRCI Program, following strong community and local government support.

This program supports local councils to deliver priority local road and community infrastructure projects across Australia, supporting jobs and the resilience of local economies to help communities bounce back from the COVID-19 pandemic.

Councils will be able to access funding under the extension to the LRCI Program Extension from 1 January 2021.

Growing Local Economies Fund

Murray River Council

Barham Micro Abattoir

$1,300,000

The $500 million Growing Local Economies Fund is delivering the infrastructure the industries of regional NSW need to improve productivity, expand business operations and boost employment.

$1.3 million to Murray River Council from the Growing Local Economies fund for a purpose-built Micro Abattoir facility at Barham, which will allow small producers to get their produce from paddock to plate.

Council has recently applied for funding under the following programs:-

Increasing Resilience to Climate Change

Council to partner with WMLIG to appoint a drought officer (initiative of AEP) to oversee and manage consultation with the advisory group and to develop and implement a community engagement

program;

$113,000

Not-for-profit, community and other business funding opportunities October 2020:
See attachment

Strategic Implications

4 - Strategic Theme 4: Economic Growth

4.1 - Encourage and support economic development across a range of sectors

4.1.2 - Support the local business sector to grow, adapt and respond to new opportunities

Budgetary Implications

Nil.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Nil.

· How can it happen?

N/A

· What are the consequences of the event happening?

N/A

· What is the likelihood of the event happening?

N/A

· Adequacy of existing controls?

N/A

· Treatment options to mitigate the risk?

N/A

Conclusion

Attached to this report are various grant funding opportunities that are available to community groups. A list of all not-for-profit, community and other business funding opportunities are available on Council’s website and have been distributed via the Economic Development, Community & Tourism database.

Attachments

1. Funding Opportunities October 2020 (under separate cover)

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

9 Reports to Council

9.1 Chief Executive Officers Report and Supplementary Matters

9.1.1 Council Operations Shutdown - Christmas 2020 / New Year 2021 Period

File Number: -

Author: Rosemarie Lewandowski, Administration Officer Project

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That the Council notes the action of the Chief Executive Officer in making appropriate arrangements for Council’s operational shutdown over the Christmas 2020/New Year 2021 period, from close of business on Friday 18 December 2020 to business open on Monday 4 January 2021 inclusive.

Background

It is the general practice of Council to close its operations (offices and depots) over the Christmas/New Year period every year. Appropriate staffing arrangements are put in place to cater for Council's emergency and ongoing services during the period.

Discussion

In consultation with Council's Executive Leadership team (ELT) arrangements have been made for Murray River Council’s Offices and Depots in Barham, Mathoura, Moama and Moulamein to close for the Christmas 2020/New Year 2021 period from close of business on Friday 18 December 2020 and reopen on Monday 4 January 2021 at normal business hours.

Appropriate staffing arrangements will be made to cater for Council’s emergency and ongoing services during this period.

The discussion regarding the closure prior to Christmas is to facilitate additional leave arrangements for all staff and families. This is one of the earliest opportunities for them to be able to visit and spend quality time together with their families and friends. The issues that have become prevalent during the COVID-19 pandemic closure of travel and community gatherings are generally mental health concerns driven by isolation and separation. It is hoped that the additional leave time provided at this time of year will encourage relaxation with families to alleviate some of the mental health concerns.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

Budgetary Implications

Staff leave entitlements over this period are factored into Council's budget.

Policy Implications

Murray River Council Leave Policy (POL501).

Legislative Implications

Local Government Act 1993.

Local Government (State) Award 2020.

Risk Analysis

· What can happen?

Nil.

· How can it happen?

Nil.

· What are the consequences of the event happening?

Nil.

· What is the likelihood of the event happening?

Nil.

· Adequacy of existing controls?

Nil.

· Treatment options to mitigate the risk?

Nil.

Conclusion

Arrangements will be made for Murray River Council’s Offices and Depots in Barham, Mathoura, Moama and Moulamein to close for the Christmas 2020/New Year 2021 period from close of business on Friday 18 December 2020 and reopen on Monday 4 January 2021 at normal business hours.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

9.1.2 Remembrance Day Services - 11 November 2020

File Number: -

Author: Rosemarie Lewandowski, Administration Officer Project

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

1. That the Mayor, or a representative, attend and lay a wreath at the Remembrance Day Service in Mathoura at the War Memorial, Soldiers Memorial Gardens on Wednesday 11 November 2020, commencing at 10:45am.

2. That the Mayor, or a representative, attend and lay a wreath at the Cenotaph, Kerrabee Soundshell Moama on Wednesday 11 November 2020, commencing at 10:55am. Due to COVID-19 restrictions no official service will be held on this day.

Background

Remembrance Day, which was originally called Armistice Day, is a Memorial Day observed in Australia since the end of the First World War. A minute’s silence is observed for the members of the armed forces who died in the line of duty.

Remembrance Day is observed annually on November 11 to recall the end of hostilities of the Great War (World War I), the signing of the armistice, which occurred on November 11, 1918 – the 11th hour of the 11th day of the 11th month.

Discussion

Council has received the following requests for Council representation at annual Remembrance Day Services within the Council area:

1. Remembrance Day – Mathoura

The Mathoura RSL Sub Branch has extended an invitation to the Chief Executive Officer, or a representative, of the Murray River Council to attend its Remembrance Day Service to be held on Wednesday 11 November 2020, commencing at 10:45am at the War Memorial, Soldiers Memorial Gardens, Mathoura, with morning tea to follow. A position will be made available for Council’s representative to lay a wreath on behalf of the Murray River Council community. A speech is not required.

2. Remembrance Day – Moama

The Mayor or a representative of Council is invited to lay a wreath at the Cenotaph at the Kerabee Soundshell Moama on Wednesday 11 November at 10.55 am. No official ceremony will be held due to the COVID-19 restrictions.

Strategic Implications

3 - Strategic Theme 3: Social Wellbeing

3.3 - Support and enable our community

3.3.1 - Work across relevant agencies and community volunteer services to identify and support isolated, disadvantaged and vulnerable community members

Budgetary Implications

There is an allocation in the Council’s budget for civic functions, such as Remembrance Day.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Nil.

· How can it happen?

Nil.

· What are the consequences of the event happening?

Nil.

· What is the likelihood of the event happening?

Nil.

· Adequacy of existing controls?

Nil.

· Treatment options to mitigate the risk?

Nil.

Conclusion

Remembrance Day is observed annually on November 11 with a minute’s silence for the members of the armed forces who have died in the line of duty. The Mathoura RSL Subbranch and the Moama RSL Sub Branch hold Remembrance Day services in their respective towns, and cordially invite a representative of Council to attend and lay a wreath on behalf of the Murray River Council community.

Attachments

1. Remembrance Day Service_RSL Mathoura Sub Branch_November 2020 ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

9.1.3 Resolutions of the Council - Resolution Tracker & InfoCouncil Action Reports

File Number: -

Author: Rosemarie Lewandowski, Administration Officer Project

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That the Council receives and notes the status of previous resolutions of Council (in open and closed Council) contained in both the manual Resolution Tracker and InfoCouncil Action Reports.

Background

In September 2018 a manual Resolution Tracker (pertaining to the resolutions of the previous Council meetings) was introduced as part of the General Manager’s report to each Council meeting to allow Councillors to review the current status (actions by Council’s officers) of their decisions (resolutions).

In November 2018, Council introduced a software program called InfoCouncil. Resolutions of the Council that require action/s after each Council Meeting are automatically generated in InfoCouncil to the relevant Council officer for their action and comment.

Subsequently, the manual Resolution Tracker is now superseded by the InfoCouncil Action Report. Once all resolutions in the manual Resolution Tracker have been completed by Council’s officers, the document will be archived.

Discussion

The manual Resolution Tracker (Attachment 1) comprises ‘active’ resolutions from meetings of the Council held in August to October 2018 (prior to the implementation of InfoCouncil) that require action by Council’s officers. Resolutions that are reported by Council’s officers as complete will drop off the ‘active’ list.

The InfoCouncil “Open” Action Report (Attachment 2) comprises ‘active’ resolutions from meetings of the Council held since the introduction of InfoCouncil in November 2018 that require action by Council’s officers. Comments provided on the action are shown below each active resolution of the Council. Resolutions that are reported by Council’s officers as complete will drop off the ‘active’ list.

The InfoCouncil “Closed” Action Report (Attachment 3) comprises ‘active’ resolutions from meetings of the Council held since the introduction of InfoCouncil in November 2018 that require action by Council’s officers. Comments provided on the action are shown below each active resolution of the Council. Resolutions that are reported by Council’s officers as complete will drop off the ‘active’ list.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

Budgetary Implications

Nil.

Policy Implications

Nil.

Legislative Implications

Nil.

Risk Analysis

· What can happen?

Council’s officers do not action the resolutions of the Council.

· How can it happen?

Resolutions from Council Meetings not being recorded in a systematic fashion.

· What are the consequences of the event happening?

Actions, because of the resolutions of the Council, not being completed in a timely manner or at all.

· What is the likelihood of the event happening?

Low.

· Adequacy of existing controls?

Use of the report and minute system, InfoCouncil, which automatically forwards actions (as a result of the resolutions of the Council) from Council Meetings to the relevant Council officer (report writer) after the completion of the minutes of a Council Meeting. A report can then be generated on the status of incomplete/outstanding actions.

· Treatment options to mitigate the risk?

Due diligence undertaken by Council’s officers (administration and report writers).

Conclusion

The Resolution Tracker and Action Reports are presented to Councillors for information.

Attachments

1. MANUAL RESOLUTION TRACKER_14 OCT 2020 ⇩

2. INFOCOUNCIL RESOLUTOIN TRACKER_OPEN_14 OCT 2020 ⇩

3. INFOCOUNCIL RESOLUTION TRACKER_CONFIDENTIAL_14 OCT 2020 - Confidential

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

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MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

9.1.4 Fixing the Time, Date and Place for the Ordinary Meeting of the Murray River Council in January 2021

File Number: -

Author: Rosemarie Lewandowski, Administration Officer Project

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

1. That the Ordinary Meeting of the Murray River Council be held at 6:00pm on Tuesday 19 January 2021 in Moama due to the fourth Tuesday 26 January being a Public Holiday -Australia Day.

Background

In accordance with Section 365 of the Local Government Act 1993 (the ‘Act’), councils are required to meet at least ten (10) times each year, each time in a different month.

Council’s Code of Meeting Practice (POL101), Clause 3.1, states: “The council shall, by resolution, set the frequency, time, date and place of its ordinary meetings.”

Discussion

With the completion of the new administration offices in Moama at the beginning of 2020 Moama has become the default location for holding the Ordinary Meetings of Council, with the ability to webcast proceedings of such meetings to increase the transparency of council decision making and to allow access to those who may not be physically able to attend meetings (as per Council’s Code of Meeting Practice (POL101), Clauses 5.18-5.21).

Ordinary meetings of Council are generally held on the fourth Tuesday of the month. As Tuesday 26 January is a Public Holiday (Australia Day) it is proposed that Council bring forward that meeting to the third Tuesday of the month being 19 January 2021.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

Budgetary Implications

Nil

Policy Implications

Murray River Council Code of Meeting Practice (POL101).

Legislative Implications

Local Government Act 1993.

Local Government (General) Regulations 2005.

Risk Analysis

· What can happen?

N/A

· How can it happen?

N/A

· What are the consequences of the event happening?

N/A

· What is the likelihood of the event happening?

N/A

· Adequacy of existing controls?

N/A

· Treatment options to mitigate the risk?

N/A

Conclusion

The change to Council’s meeting schedule will ensure the January meeting is not held on a Public Holiday.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

9.2 Director Shared Services Report and Supplementary Matters

9.2.1 Code of Conduct Policy - Review

File Number: -

Author: Sandra Gordon, Manager Risk

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That Council adopt the Code of Conduct Policy V#3, note the Code of Conduct Procedure V#1 and that the Policy Register be updated.

Background

The Code of Conduct Policy was first adopted, soon after the inception of Murray River Council, on the 23 May 2016 and was reviewed and readopted on the 16 April 2019.

The Model Code of Conduct Procedure was not noted as an associated document of this Policy.

Discussion

The Office of Local Government Circular 20-32 dated the 14 August 2020, outlined changes to Model Code of Conduct and the Procedures – that became effective immediately.

This will be Version #3 of Murray River Council’s Code of Conduct Policy.

It is unclear from past Minutes/Business Papers whether the Code of Conduct Procedures have previously been presented to Council for noting. The Code of Conduct Procedure will be Version #1.

As the changes to the previous version of the Policy are not significant, this version of the Policy will not be required to go out on public display, unless that is Council’s recommendation.

The Policy and Procedures are based on the Model documents but modified for Murray River’s purposes. Changes include:

- Those outlined in the Circular to Clause 3.6, the definitions and the value of gifts and benefits that must be declared.

- References to positions that have changed due to the organisation restructure.

- References to Joint organisation and county council responsibilities removed where appropriate.

Attached is the OLG 20-32 circular.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

Budgetary Implications

Nil

Policy Implications

The Code of Conduct Policy is pivotal to a number of other Murray River Council policies..

Legislative Implications

Risk Analysis

· What can happen?

The Code of Conduct Policy and associated documents give all Council Officials a clear direction of how to conduct themselves at Council, adherence to the Policy will reduce the risk of unethical or inappropriate behaviours.

· How can it happen?

Council Officials being aware of the content of the Policy.

· What are the consequences of the event happening?

Moderate

· What is the likelihood of the event happening?

Unlikely

· Adequacy of existing controls?

Controls are adequate

· Treatment options to mitigate the risk?

Annual awareness activities to increase understanding of the Code of Conduct documents and the need for Council Officials to behaving ethically.

Conclusion

This a mandatory document for Councils as outlined by the Office of Local Government.

Attachments

1. DRAFT - Code of COnduct Policy V#3 (under separate cover)

2. DRAFT - Code of Conduct Procedure V#1 (under separate cover)

3. Office of Local Government Circular 20-32 ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

9.2.2 Code of Meeting Practice V#4 - Revision

File Number: -

Author: Sandra Gordon, Manager Risk

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That Council:

1. adopt the Code of Meeting Practice Policy V#4,

2. note the Closure of Council Meeting to the Public Guideline V#1,

3. note the Webcasting of Council and Committee Meetings Guideline V#1, and

4. note that the Policy Register be updated.

Background

The Code of Meeting Practice Policy was first adopted, soon after the inception of Murray River Council, on the 19 July 2016 and was reviewed and readopted on the 8 August 2017 and 16 April 2019.

Discussion

Office of Local Government Circular 20-31 – outlines the need for Council’s to retain the webcast recordings of Council and Committees of Council meetings for 12 months and in accordance with the State Records Act 1998. – refer to Clause 5.21 of the Policy.

Office of Local Government Circular 20-08 - outlines the guidelines for Webcasting Council and Committee Meetings.

The Code of Meeting Practice Policy was reviewed and changes made to align the Policy with the Office of Local Government circulars and the new organisational structure.

This will be Version 4 of Murray River Council’s Code of Meeting Practice Policy.

Guidelines on

- Webcasting Council and Committee Meetings and

- Closure of Council Meetings to the Public

have been developed for consideration to be supporting documents to the Policy.

As the changes to the previous version of the Policy are not significant, this version of the Policy will not be required to go out on public display, unless that is Council’s recommendation.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

Budgetary Implications

Nil

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Council does not comply with the requirements of the Policy.

· How can it happen?

Issues with recording and storage of the meetings.

· What are the consequences of the event happening?

Minor

· What is the likelihood of the event happening?

Unlikely

· Adequacy of existing controls?

Controls are adequate

· Treatment options to mitigate the risk?

Recordings to be stored in Council’s Records Management Program.

Conclusion

The Policy and the associated guidelines are compliant with the Office of Local Government Circulars.

Attachments

1. DRAFT - Code of Meeting Practice Policy V#4 (under separate cover)

2. DRAFT - Closure of Council Meeting to the Public Guideline V#1 ⇩

3. DRAFT - Webcasting Council & Committee Meetings Guideline V#1 ⇩

4. Office of Local Government - Circular 20-08 ⇩

5. Office of Local Government - Circular 20-31 ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

9.2.3 Privacy Management Plan - Revision

File Number: -

Author: Sandra Gordon, Manager Risk

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That the Privacy Management Plan V#2 be adopted and the Policy Register be updated.

Background

The Privacy Management Plan was first adopted on the 8 August 2016.

Discussion

The Privacy Management Plan is due for review. As a minimum, all policies are to be reviewed during each term of Council.

This Policy has been checked for its continued suitability for the needs of Murray River Council, against any legislative changes and in line with the recent organisational restructure.

As the changes to the previous version of the Policy are not significant, this version of the Policy will not be required to go out on public display, unless that is Council’s recommendation.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

Budgetary Implications

Nil

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

· The Privacy Management Plan give all Council Officials clear direction of how to protect Council information and therefore reducing risks.

· How can it happen?

· Council Officials being aware of the content of the Policy.

· What are the consequences of the event happening?

Minor

· What is the likelihood of the event happening?

Unlikely

· Adequacy of existing controls?

· Control are adequate

· Treatment options to mitigate the risk?

· Policy to be communicated throughout Murray River Council

Conclusion

The Privacy Management Plan is an important document in managing risks at Murray River Council.

Attachments

1. DRAFT - Privacy Managment Plan V#2 (under separate cover)

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

9.2.4 Investment Policy - Final Adoption

File Number: -

Author: Sandra Gordon, Manager Risk

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That the Investment Policy V#2 be adopted and the Policy Register updated.

Background

At the August 2020 Council Meeting, the Investment Policy V#2 was adopted as a draft and placed on public display.

Discussion

During the period of public display Council received no submissions from the public.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

Budgetary Implications

Nil.

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

The Investment Policy will reduce risks.

· How can it happen?

By having an investment strategy that minimises the risks.

· What are the consequences of the event happening?

Moderate

· What is the likelihood of the event happening?

Unlikely

· Adequacy of existing controls?

Controls are adequate

· Treatment options to mitigate the risk?

Following the investment strategy as set out in the Policy

Conclusion

The Investment Policy is an important document in managing risks at Murray River Council.

Attachments

1. Investment Policy V#2 ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

9.2.5 Waste Services Policy - Final Adoption

File Number: -

Author: Sandra Gordon, Manager Risk

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That the Waste Services Policy V#1 is adopted and placed in the Policy Register.

Background

At the August 2020 Council Meeting, the Waste Services Policy V#1 was adopted as a draft and placed on public display.

Discussion

During the period of public display Council received no submissions from the public.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

Budgetary Implications

Nil

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Council does not meet its legislative requirements.

· How can it happen?

Not being compliant with the Local Government Act 1993

· What are the consequences of the event happening?

Minor

· What is the likelihood of the event happening?

Unlikely

· Adequacy of existing controls?

Controls are adequate

· Treatment options to mitigate the risk?

Following the requirements of the Policy

Conclusion

The Waste Services Policy is an important document in managing risks at Murray River Council.

Attachments

1. Waste Services Policy ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

9.2.6 Events Policy - Final Adoption

File Number: -

Author: Sandra Gordon, Manager Risk

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That the Events Policy V#2 be adopted and the Policy Register be updated.

Background

At the March 2020 Council Meeting, the Events Policy V#2 was adopted as a draft and placed on public display.

Discussion

During the period of public display Council received no submissions from the public.

However, Council has made a couple of minor changes as follows:

4 Dot Point added under Policy Statement that reads

“whether the event can occur adhering to public health orders (COVID and other restrictions) “

4 Under Special Considerations

“Any event that has the potential to conflict with public health orders will need to demonstrate how the event can be proceed adhering to these orders. Note that Council reserves the right to review, request changes to or even cancel the event if COVID or other restrictions at the time are likely to have an impact on the event occurring. “ and

4 Changes in line with the organizational restructure.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

Budgetary Implications

Nil

Policy Implications

Nil.

Legislative Implications

Risk Analysis

· What can happen?

Events organised that are not in line with this Policy and may present risks to the public

· How can it happen?

Risk Assessment and correct permissions not undertaken or sought

· What are the consequences of the event happening?

Moderate – higher for unauthorised events

· What is the likelihood of the event happening?

Possible

· Adequacy of existing controls?

Control are adequate

· Treatment options to mitigate the risk?

Compliance with the Policy

Conclusion

The Events Policy is an important document in managing risks at Murray River Council.

Attachments

1. Events Policy V#2 ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

9.2.7 Financial Statements and Investments as at 30 September 2020

File Number: -

Author: Peter Arthur, Contract Accountant

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That

1. The Officer’s report on council’s Financial Statements, Bank Reconciliations and Investments as at 30^th September 2020 be received and noted

2. The report detailing the Council’s Position of $50,342,017.98 as at 30^th September 2020 is received.

3. The report detailing Council’s investment balance of $48,420,567.91 as at 30^th September 2020 is received.

Background

Discussion

REPORT - BANK RECONCILIATION

Shown below are the Financial Statements, Bank Reconciliations and Investments for the period ending 30^th September 2020.

STATEMENT OF BANK BALANCES AS AT 30^th SEPTEMBER 2020 OF COUNCIL’S COMBINED ACCOUNTS

INTERNAL CASHBOOK BALANCES

FUNDS BREAKDOWN - SEPTEMBER 2020
COMPONENTS	GENERAL FUND	WATER SUPPLY	SEWERAGE	TOTAL
Unrestricted Cash	($5,498,872.14)	$4,697,936.32	$5,879,677.02	$5,078,741.20
Externally Restricted Funds	$8,629,632.42	$419,338.75	$710,622.29	$9,759,593.46
Internally Restricted Funds	$24,437,592.40	$4,688,444.19	$6,377,646.73	$35,503,683.32
	$27,568,352.68	$9,805,719.26	$12,967,946.04	$50,342,017.98

OVERDRAFT LIMITS: Bank Overdraft - $650,000.00.

I hereby certify that the cashbook of the various funds of Council has been reconciled, with the appropriate Pass Sheets as at 30^th September 2020.

Des Bilske

Responsible Accounting Officer

REPORT - INVESTMENTS AS AT 30^th SEPTEMBER 2020

As required by Section 212 of the Local Government (General) Regulation 2005 and Section 625 of the Local Government Act 1993, the details of Council’s surplus funds invested, totalling $48,420,567.91 are listed below:

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.2 - Council acts in a financially responsible manner to ensure delivery of safe and sustainable services to the community

Budgetary Implications

Continual low interest rates may have a negative impact on the expected interest revenue.

Policy Implications

Investments are made in accordance with the Council Draft Investment Policy which was adopted on the 28 July 2020.

Legislative Implications

Section 625 of the Local Government Act 1993

Regulation 212 of the Local Government (General) Regulations 2005

Trustees Act 1925 Section 14

Risk Analysis

· What can happen?

Imprudent use of council’s financial resources

· How can it happen?

Not following investment rules, policies or mandates

· What are the consequences of the event happening?

Potential loss of financial resources

· What is the likelihood of the event happening?

Low

· Adequacy of existing controls?

Good

· Treatment options to mitigate the risk?

Responsible management of financial resources invested in accordance with Council’s investment policies and mandate.

Conclusion

Murray River Council’s liquidity is in a satisfactory position at 30^th September 2020.

Attachments

Nil

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

9.2.8 Murray River Council 2019/20 Financial Statements

File Number: -

Author: Kris Kershaw, Assistant Manager Finance

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That the Council note this report in relation to the Murray River Council General Purpose Financial Statements and Special Purpose Financial Statements for the period 1 July 2019 to 30 June 2020, and authorise:

(a) the signing of the Statements by Councillors and Management; and

(b) the signing of the documents by the Chief Executive Officer and the Responsible Accounting Officer.

Background

Council is required to provide two statements as part of the auditing of its Annual Financial Statements to confirm:

· the reports present fairly the operating results and financial positions for each of the Councils' declared Business Activities for the period, and accord with the Councils' accounting and other records; and

· Council is not aware of any matter that would render the reports false or misleading in any way.

The Statements are required to be submitted to Council’s Auditors prior to the completion of the audit process, which is currently being undertaken. The two Statements are:

1. A statement (required by Councillors and Management) advising the Annual Financial Statements of the Murray River Council have been drawn up in accordance with:

(a) the Local Government Act 1993 (as amended), and the Regulations made thereunder,

(b) the Australian Accounting Standards and professional pronouncements and the Local Government Code of Accounting Practice and Financial Reporting, and confirms:

(i) the reports present fairly the Council's operating result and financial position for the period 1 July 2019 to 30 June 2020, in accordance with Council's accounting and other records;

(ii) Council is not aware of any matter that would render the reports false or misleading in any way.

2. A statement by Councillors and Management is also required to be attached to the Special Purpose Financial Reports of the Murray River Council, advising that they have been prepared in accordance with:

(a) the NSW Government Policy Statement Application of National Competition Policy to Local Government;

(b) the Division of Local Government’s Guidelines Pricing & Costing for Council Businesses: A Guide to Competitive Neutrality;

(d) the NSW Office of Water, Department of Environment, Climate Change and Water Best Practice Management of Water Supply and Sewerage Guidelines.

Discussion

The Murray River Council Audit Committee, at its meeting on 19 October 2020, received an update on the progress of the financial audit from the External Auditor. The Committee is scheduled to meet again on 16 November 2020 to review progress on the audit and to consider the final financial statements and if appropriate to form a recommendation to the Council that they approve the making of the two statements set out above.

The audit has progressed through October and is expected to be completed by the end of October.

A copy of the unaudited 2019/20 Annual Financial Statements are provided for Councillor’s information – refer Attachment 1 and 2 (under separate cover).

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.1 - An effective, efficient and progressive Council that provides leadership to the community

5.1.2 - Council acts in a financially responsible manner to ensure delivery of safe and sustainable services to the community

Budgetary Implications

Nil.

Policy Implications

Nil.

Legislative Implications

Local Government Act 1993.

Local Government (General) Regulations 2005.

Risk Analysis

· What can happen?

Failure to lodge audited accounts within the requisite period would represent a breach of the Local Government Act 1993 (LGA).

· How can it happen?

Lack of access to skilled resources to complete the process.

· What are the consequences of the event happening?

This would constitute a breach of the LGA which could impact on the Council’s reputation.

· What is the likelihood of the event happening?

Unlikely, as measures have been taken to ensure requirements are met in time.

· Adequacy of existing controls?

Adequate.

· Treatment options to mitigate the risk?

Ensure adequate resources are available.

Conclusion

Council is asked to note this report in relation to the General Purpose Financial Statements and Special Purpose Financial Statements for the period 1 July 2019 to 30 June 2020, for Murray River Council and authorise:

(d) the signing of the documents by two Councillors, the Chief Executive Officer and the Responsible Accounting Officer.

Attachments

1. 2019/20 Draft General Purpose Financial Statements (under separate cover)

2. 2019/20 Draft Special Purpose Financial Statements (under separate cover)

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

9.3 Director Operations and Major Projects Report and Supplementary Matters

9.3.1 Major Projects Progress Update

File Number: -

Author: Jan Donald

Authoriser: Scott Barber, Director Operations and Major Project

Recommendation

That the Council notes the report on the Major Projects Progress Update as at 5 October 2020.

purpose

To inform elected officials and the community about the progress of externally and internally funded “one-off” major infrastructure projects.

DISCUSSION

Most projects continue to make good progress at this stage despite the return of COVID19 restrictions and the reallocation of our resources to planning and resourcing the cross-border closure.

The Barham Pontoon top fixed gangway will also be rebuilt and replaced to meet Council’s requirements by the end of September.

Projects which are struggling as a result of COVID-19 restrictions have comments associated with them below.

Note: Echuca / Moama Bridge works update:

· Piling operations completed with over 550 piles driven across the site since May.

· Continued construction of pile caps, piers and crossheads at Campaspe River and Murray River bridges.

· Commencement of concrete Super-T bridge beam fabrication at NVC Precast in Kilmore. The first of 125 beams to be transported to the site later in October.

· Resumption of bulk earthworks activities following the August slow down due to cold and wet seasonal conditions, with over 100,000m³ of material placed, equivalent to 50% of total quantity.

· Continued fabrication of the main Campaspe River bridge steel box girder bridge span and Campaspe Shared User Path bridge truss span by Haywards in Tasmania, with delivery anticipated in November 2020.

· Distribution of the project’s October construction update circulated via email.

PROJECT HIGHLIGHT REPORT – PICNIC POINT BOAT RAMP

In conjunction with the support of the NSW Government, working in collaboration with the Picnic Point Management Committee, the local community and its representatives and other statutory government agencies, Murray River Council has completed the upgrade works at the Picnic Point Boat Ramp.

A key milestone for the project was the successful installation of a cofferdam that isolated the river flows from the boat ramp installation site. (See attached photos.)

The new boat ramp will improve the boating experience for users by providing better waterway boating facilities and access as well as improving public safety by providing infrastructure with safer waterway access.

This project was proudly supported by the NSW Government Boating Now Program.

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

Major Projects completed in the last 24 months

Location	Project Title	Construction Complete
Barham	Community Hub – Stage 1	July 2020
Barham	Recreation Reserve Skate Park	March 2019
Barham	Bridge Road Access	December 2019
Mathoura	Recreation Reserve Pavilion Ext, Kitchen & Bar	May 2019
Mathoura	Mathoura Picnic Point Reserve Improvements	September 2018*
Mathoura	Picnic Point Development (footbridges)	June 2020
Mathoura	Picnic Point Boat Ramp	July 2020
Moama	Recreation Reserve Zone 4 Lights / Criterion Track/ Landscape	March 2019
Moama	New Office Car Park Upgrade	December 2019
Moama	Recreation Reserve Road Sealing and Drainage	December 2019
Moama	HQ refurbishment Stage 1	January 2020
Moama	Rec Reserve Zone 2 – Installation of sports field lighting, car park upgrade, field extension (Eddy Oval)	August 2020
Moama	Rec Reserve Zone 3 – Off Leash Area (due for completion end of August)	August 2020
Moulamein	Swimming Pool Reline	December 2018
Moulamein	Merran Creek Bridge - Moulamein-Swan Hill Road	June 2020
Moulamein	South Rec Reserve renewal surface and lights and shelter shed / Tennis courts	June 2020
Tooleybuc	Recreation Reserve Irrigation System Upgrade	January 2020
Tooleybuc	Foreshores Development - Pontoon	November 2019
Tooleybuc	Recreation Reserve Amenities Building	June 2018*
Tooleybuc	Mensforth Park Footpath and Lighting	November 2019
Tooleybuc	Mensforth Park Upgrade	March 2020
Wakool	New Toilet Block	July 2020
LGA	Playgrounds – Wakool Rec Reserve, Moulamein South Rec Reserve, Tooleybuc Mensforth Park, Moama Adventure Playpark, Wakool Township Exercise Equipment	July 2019

*Will be removed next month

CONCLUSION

Majority of projects are on track with minimal delays due to COVID19 border closure and restrictions. The report re-design will reflect the remaining works and funding of existing projects along with any new projects identified – your feedback on improvements is welcome.

Attachments

1. Picnic Point Boat Ramp ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

9.3.2 Local Roads and Community Infrastructure extension of funding

File Number: -

Author: Frederik Groenewald, Manager Engineering Operations

Authoriser: Scott Barber, Director Operations and Major Project

Recommendation

That Council note the extra allocation of funding of $1,559,753 under Commonwealth Government’s Local Roads and Community Infrastructure Program (LRCI) extension – to be utilised for existing programmed works by 31 December 2021.

Background

On 22 May 2020 the Australian Government announced a new $500 million Local Roads and Community Infrastructure Program (LRCI Program).

Through the 2020–21 Budget, the Australian Government announced a $1 billion extension of the LRCI Program, following strong community and local government support.

Councils will be able to access funding under the extension to the LRCI Program Extension from 1 January 2021.

A grant funding report 8.5.2 was submitted to Council in the 25 August 2020 advising of Local Roads and Community Infrastructure Program (LRCI) allocation for construction of local roads by 30 June 2021. An extension of allocation was announced 7 October 2020 from Susan Ley’s office, including an addition of funding to be made available to Murray River Council for use by 31 December 2021.

Council has already received approval for $1.86 million from the LCRI on the 31 July 2020.

Discussion

Council has received an extension of funding (Round 2) of $1,559,753 under the Local Roads and Community Infrastructure Program, for construction by 31 December 2021.

Table: Projects to be Funded by the LCRI Program

Project description brought forward	Projected cost (‘000)	Priority	Description
Kerb & Gutter construction - Punt Road -Barham	$145.00	1	K&G and drainage between Murray and Wakool Street - Barham
Kerb & Gutter replacement - Mathoura Street, Mathoura	$55.00	2	Improve pavement and drainage in residential area
Kerb & Gutter replacement - Yarrein Street, Barham(220m)	$145.00	1	Stage 2 of K&G replacement including drainage and pavement repair
Construct Gray Street, Mathoura (260m)	$102.00	2	Link between Mathoura St and Cobb Hwy
Construct Boundary Rd, Moama from Cemetery Rd West(315m)	$95.00	1	Popular walking track for residents and tourists
Footpath Construction Mathoura:
Conargo St - Council Depot to Lawrence St (120m)	$22.00	1	Connects residential area to Bowling Club and town centre
Lawrence St - Conargo to Burnes St (160m)	$30.36	1	Connects residential area to Bowling Club and town centre
Burnes St - Lawrence to Morris St (210m)	$41.00	1	Connects residential area to Bowling Club and town centre
Morris St - Burnes St to Rec Reserve entrance (120m)	$22.70	1	Connects residential area to Bowling Club and town centre
Stevens St - Mathoura St to Moama St (120m)	$22.70	2	Connects residential area to Bowling Club and town centre
Livingstone St - Moira to Frome St (220m)	$42.00	1	Connects residential area to Bowling Club and town centre
Moira St - Livingstone to Mathoura St (120m)	$22.70	1	Connects residential area to Bowling Club and town centre
Mathoura St - Morris to Stevens St (210m)	$40.00	2	Connects residential area to Bowling Club and town centre
Cycle Path - Mathoura
Conargo St - Lawrence St to Jones St (880m)	$122.00	1	Residents walk along the road - safety issue for pedestrians
Frome St - Conargo to Livingstone St (110m)	$14.50	1	Popular link from Rec Reserve area to residential area
Truck Parking - Moama Street, Mathoura (400m)	$156.00	1	Truck parking and car-parking on weekends for proposed Country Fair
Footpath/Cycle Path Construction Moama:
Holmes St - Moama St to Shaw St (560m)	$108.10	1	Requests received to install footpath from residents
Warden Street - Murray to Shaw St (220m)	$45.00	2	Link between new development and Shaw Street footpath
Hotmix on Bike Path - 24 Lane	$95.00	2	From Perricoota Rd to Golf Club
PAMP crossing Jacana/Nicholas Drive intersection	$14.00	1	Install pedestrian access for residents
Martin Street - Regent to Maiden St	$76.00	1	Link between existing footpaths
Sky Av - Glencoe to Kildare St	$18.00	1	Link between existing footpaths
Footpath Construction-Barham:
Gonn St - Cobwell to Yarrein St (north side)	$40.00	2	Connects residential area to Rec reserve
Murray St - Punt Rd to Chester Rd	$85.00	1	Improve pedestrian access to town centre

The second round extension will provide a direct saving for Council’s ratepayers for work that needed to be done, with savings to be used to offset any unexpected project overruns and fund programmed future works for our Council.

Round 1: $1.86 million & Round 2: $1.56 million

Total saving to Council’s ratepayers = $3.42 million

Strategic Implications

1 - Strategic Theme 1: Built/Physical Environment

1.1 - Improve and maintain our built town environments

1.1.2 - Provide, maintain and improve safe, accessible footpaths, cycle and walking tracks

Budgetary Implications

The additional $1,559,753.00 means that work that is scheduled for the future years can be brought forward and completed at an earlier date, providing sustained employment opportunities and more works delivered for ratepayers. Additional projects to the current work program are now allocated for, thanks to this extension funding.

Council can report subsequent savings for next year (2021-2022) as:

Project description	2021-22 Budget (‘000)	LCRI Funds (‘000)
Footpaths to be determined	$46.00	$42.00
Footpath Murray St Barham	$75.00	$85.00
Cycle way Hotmix Moama	$87.00	$95.00

Policy Implications

Nil

Legislative Implications

Risk Analysis

· What can happen?

LCRI Funding is not used

· How can it happen?

Council reject the use of these funds, or work is not complete by the due date

· What are the consequences of the event happening?

Program savings will not be realised by Council

· What is the likelihood of the event happening?

Low

· Adequacy of existing controls?

High

· Treatment options to mitigate the risk?

Program the use of these funds into required works for Council

Conclusion

That Council accept this report advising grant extension and associated projects.

Attachments

1. Extension of the Local Roads and Community Infrastructure Program page 3 total LRCI funding per Electorate ⇩

2. Local Roads and Community Infrastructure Grants Round 2 ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

9.3.3 McKenzie Lane Koraleigh

File Number: -

Author: Teresa Brooks, GIS & Assets Officer

Authoriser: Scott Barber, Director Operations and Major Project

Recommendation

1. The section of road which runs west for a distance of approximately 210m off Koraleigh Road be named McKenzie Lane.

2. The name “McKenzie Lane” be notified and gazetted in accordance with Section 163 of the Roads Act 1993 and Part 2, Division 1, Clause 7 of the Roads Regulation 2018.

Background

A previously unnamed road in Deposited Plan (DP) 15133 Koraleigh has not yet been officially named. Council staff have reviewed the historical decisions around possible names for this road in DP 15133, and resolves that this road be officially recognized and gazetted accordingly, as ‘McKenzie Lane’.

Discussion

In November 2012 a report was submitted to the previous Wakool Council meeting regarding the naming of an unnamed road in the Koraleigh area. At this Council meeting it was resolved that the decision be deferred.

A second report was published to the February 2013 meeting of Wakool Council where it was resolved to advertise three proposed names and seek submissions for the unnamed road. The names were:

o Bungunyah Lane

o McKenzie Lane &

o Chondrite Lane

19 Submissions were received. 12 in favour of naming the laneway McKenzie Lane & 7 in favour of naming the lane Bungunyah Lane.

A minutes from the Wakool Council meeting on the 13^th May 2013 which resolved to name the lane Bungunyah Lane.

The process which should have followed this resolution to formalize the gazettal of the name Bungunyah Lane was never carried out. As the name McKenzie Lane was never gazetted either, the road remains officially unnamed.

Due to there being 12 out of the 19 submission in favour of the name McKenzie Lane when it was advertised in 2013. The recommendation in the 2013 Council report was to name the lane “McKenzie Lane”.

Strategic Implications

5 - Strategic Theme 5: Leadership and Governance

5.4 - Develop and pursue advocacy on behalf of the community

5.4.1 - Pursue advocacy on key issues of importance to the community and Council

Budgetary Implications

Nil

Policy Implications

Nil.

Legislative Implications

Roads Act 1993.

Risk Analysis

· What can happen?

The road might remain unnamed.

· How can it happen?

By not formally gazetting the preferred Lane name.

· What are the consequences of the event happening?

Difficulty identifying property and/or location in relation to the road/lane

· What is the likelihood of the event happening?

Medium to high

· Adequacy of existing controls?

Good in that Council staff are available to carry out the formality of gazetting the Lane name

· Treatment options to mitigate the risk?

Council to pass a resolution that McKenzie Lane be notified and gazetted accordingly.

Conclusion

The name “McKenzie Lane” be notified and gazetted in accordance with Section 163 of the Roads Act 1993 and Part 2, Division 1, Clause 7 of the Roads Regulation 2018.

Attachments

1. McKenzie-Bungunyah Lane Council Resolution 16-05-2013 ⇩

2. McKenzie-Bungunyah Lane Report and Submissions ⇩

3. Unnamed Lane Koraleigh location picture ⇩

4. DP 15133 Unnamed Lane Koraleigh ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

9.6 Correspondence Report

9.6.1 Correspondence Report

File Number: -

Author: Rosemarie Lewandowski, Administration Officer Project

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That the Correspondence Report be received and the information noted by the Council.

Discussion

Australian Local Government Association (ALGA) News

· ALGA News dated 11 and 21 Sept 2^nd and 9th Oct 2020 have been forwarded to Councillors and the Executive Leadership team via email.

Local Government NSW

· Media release – 13 Oct 2020 - year of adversity did not stop councils' award winning environmental efforts

· Media release – 12 Oct 2020 – LGNSW water conference highlights how to protect invaluable resource

· Media release – 6 Oct 2020 – Budget helps councils drive locally-led recovery

· Media release – 3 Oct 2020 – Councils welcome relaxed outdoor dining rules

· Media release – 2 Oct 2020 – Council-supported research on recycled road material usage will help environment and economy

· Media release – 21 Sept 2020 – NSW Govt COVID-safe plan welcomed, but funding help for councils needed to make it happen.

· Media release – 18 Sept 2020 – Call for greater support for local arts and culture

· Media Release – 17 Sept 2020

· The Weekly newsletter dated 18 Sept and 2 October 2020 was forwarded to Councillors and the Executive Leadership team via email.

Office of Local Government

· COVID-19 Council update_14 Oct 2020

· COVID-19 Council update_6 Oct 2020

· COVID-19 Council update_21 Sept 2020

· COVID-19 Council update 17 Sept 2020

· Council Circular 20-37 Status of special COVID-19 measures_22 Sept 2020

· Message from Minister Hancock_17 Sept 2020

Media Release from The Hon Michael McCormack MP- Deputy Prime Minister and The Hon Kevin Hogan MP – Assistant Minister to the Deputy Prime Minister

· Media Release – 8 Oct 2020 – Latest round open for remote airstrip upgrades

Murray Darling Association

· Murray Darling Basin Bulletin Issue 38 was forwarded to Councillors and the Executive Leadership team via email.

LG Professionals NSW

· What’s on at LG Professionals NSW dated 8 Oct 2020

Regional Development Australia – Murray NSW

· Grants and Funding Bulletin – October 2020 was forwarded to Councillors and the Executive Leadership team via email

Remembrance Day Service/s

· Invitation from RSL Mathoura Subbranch to lay a wreath and attend their service

Attachments

1. Media release_13 Oct 2020_year of adversity did not stop councils award winning environmental efforts ⇩

2. Media release_12 Oct 2020_LGNSW water conference highlights how to protect invaluable resource ⇩

3. Media Release_6 Oct 2020_Budget helps councils drive locally-led recovery. ⇩

4. Media release_3 Oct 2020_Councils welcome relaxed outdoor dining rules ⇩

5. Media release_2 Oct 2020_Council supported research on recycled road material usage will help environment and economy ⇩

6. Media relase - 21 Sept 2020 ⇩

7. Media relase _ 18 Sept 2020_calls for greater support for local arts and culture ⇩

8. Media release - 17 Sept 2020_New drive to get women to run for council ⇩

9. COVID-19 Council update_14 Oct 2020 ⇩

10. COVID-19 Council update_6 Oct 2020 ⇩

11. COVID-19 Council update_21 Sept 2020 ⇩

12. COVID-19 Council update_17 Sept 2020 ⇩

13. Council Circular 20-37 Status of special COVID-19 measures_22 Sept 2020 ⇩

14. Message from Minister Hancock_17 September 2020 ⇩

15. Media Release_8 Oct 2020 _ Deputy Prime Minister Hogan ⇩

16. LG Professionals NSW - Whats on - 8 Oct 2020 ⇩

17. Invitation_Mathoura RSL Sub Branch_Remembrance Day Nov 2020 ⇩

MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda

27 October 2020

9.7 Sundry Delegates Report

9.7.1 Sundry Delegates Report

File Number: -

Author: Rosemarie Lewandowski, Administration Officer Project

Authoriser: Des Bilske, Chief Executive Officer

Recommendation

That the Sundry Delegates Report of the Mayor and Councillors for the period 23 September 2020 to 26 October 2020 be received and the information noted by the Council; and reasonable out of pocket expenses be met by Council.

Discussion

The Mayor, Councillor Chris Bilkey reported on his attendance at the following meetings and functions:

22 Sep Pre Council workshops and Council meeting, Moama.

25 Sep Farewell breakfast for Executive staff members.

30 Sep Issues Update.

06 Oct Planning Surgery Workshop

07 Oct      Issues Update MS/Teams.
12 Oct      Recruitment Panel for CEO position.
14 Oct      Issues Update MS/Teams.
20 Oct      Flood study meeting at Moulamein.

21Oct Issues Update MS/Teams.

The Deputy Mayor, Councillor Nikki Cohen reported on her attendance at the following meetings and functions:

22 Sept Presentation by Echuca Moama Tourism - Moama

22 Sept Pre-Council Briefing - Moama

22 Sept Ordinary Meeting of Council - Moama

25 Sept Audit and Risk Improvement Workshop - Zoom

28 Sept Botanical Gardens Working Group - Moama

30 Sept CEO Weekly Briefing – MS Teams

1 Oct Amphibious Relaunch and Blessing - Moama

1 Oct Win TV Interview re. Amphibious Relaunch - Echuca

6 Oct Planning Surgery with Rod Croft - MS Teams

7 Oct CEO Weekly briefing – MS Teams

12 Oct CEO Recruitment Panel - Meeting with Blackadder Consultants - Moama

13 Oct Moama Recreation Reserve AGM and Meeting – Moama
14 Oct CEO Weekly Briefing – MS Teams

19 Oct Audit and Risk Committee Meeting - Moama

21 Oct CEO Weekly Update

Councillor Tony Aquino reported on his attendance at the following meetings and functions:

22 Sept Presentation by Echuca Moama Tourism - Moama

22 Sept Pre-Council Briefing - Moama

22 Sept Ordinary Meeting of Council - Moama

30 Sept CEO Weekly Briefing – MS Teams

7 Oct CEO Weekly briefing – MS Teams

13 Oct Echuca Moama men’s shed meeting

19 Oct AGM Womboota hall

Councillor Gen Campbell reported on her attendance at the following meetings and functions:

13 Oct Lions Meeting

20 Oct Long Paddock Meeting

21 Oct Moama Pre School Meeting

27 Oct Pre Council Briefing

27 Oct Ordinary Meeting.

Councillor Alan Mathers reported on his attendance at the following meetings and functions:

22 Sep Pre Council workshops and Council meeting, Moama.

25 Sep Farewell breakfast for Executive staff members.

30 Sep Issues Update MS/Teams.

06 Oct Planning Surgery Workshop MS/Teams

07 Oct      Issues Update MS/Teams.
12 Oct      Recruitment Panel for CEO position.
14 Oct      Issues Update MS/Teams.
20 Oct      Flood study meeting at Moulamein.

21Oct Issues Update MS/Teams.

Councillor Ann Crowe reported on her attendance at the following meetings and functions:

22 Sep Pre-Council Briefing

Ordinary meeting of Council – Teams

25 Sep Brian and Ross’s Farewell – Border Inn Moama

30 Sep Councillor update - Teams

1 Oct Nature Reserve Master Plan for Murray Downs – Teams

6 Oct Murray Downs Advancement group General Meeting – Fire station

6 Oct Planning surgery - Teams

8 Oct Goodnight Hall Committee AGM – Goodnight Hall

14 Oct Councillor update – Teams

21 Oct Councillor update - Teams

Councillor Neil Gorey reported on his attendance at the following meetings and functions:

25 Sep Brian and Ross’s Farewell – Border Inn Moama

30 Sep Councillor update - Teams

Councillor Thomas Weyrich reported on his attendance at the following meetings and functions:

22 Sep Ordinary meeting of Council – Moama
7 Oct Mathoura on the Map

Councillor Geoff Wise reported on his attendance at the following meetings and functions:

25 Sep Meeting with John Harvie

25 Sep Council pre briefing

25 Sep Ordinary Meeting of Council

7 Oct Online meeting re dog industry laws. Rod Croft

12 Oct CEO selection committee

Attachments

Nil


AGENDA Ordinary Council Meeting Tuesday, 27 October 2020
I hereby give notice that an Ordinary Meeting of Murray River Council will be held on:
Date:	Tuesday, 27 October 2020
Time:	6:00pm
Location:	Council Chambers Moama Administration Office 52 Perricoota Road, Moama
Des Bilske Chief Executive Officer