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AGENDA
Ordinary Council Meeting Tuesday, 22 June 2021 |
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I hereby give notice that an Ordinary Meeting of Murray River Council will be held on: |
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Date: |
Tuesday, 22 June 2021 |
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Time: |
2:00pm |
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Location: |
Council Chambers Moama Administration Office 52 Perricoota Road, Moama |
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Terry Dodds Chief Executive Officer |
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MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
3 Apologies & Applications for a Leave of Absence
4.1 Confirmation of Minutes - Ordinary Meeting of Murray River Council held on 24 May 2021
9.1 Chief Executive Officers Report and Supplementary Matters
9.1.1 Resolutions of the Council - Resolution Tracker & InfoCouncil Action Reports
9.2 Director Shared Services Report and Supplementary Matters
9.2.1 FINANCIAL STATEMENTS AND INVESTMENTS AS AT 31 MAY 2021
9.2.3 Review of AMP Bank Term Deposits Held by Council
9.2.4 Recommendation - Write Off Bad & Doubtful Debts Considered Unrecoverable
9.2.5 Audit & Risk Committee Extraordinary Meeting Minutes - 12 May 2021
9.2.6 MRC Policy - DRAFT Business Continuity Policy V#1
9.2.7 Four Year Delivery Program, 2021/22 Operational Plan and 10 Year Long Term Financial Plan
9.3 Director Operations and Major Projects Report and Supplementary Matters
9.3.1 Major Projects Progress Update
9.3.2 Southern Riverina Irrigators (SRI) Voluntary Levy
9.3.3 Adoption of the Moulamein Floodplain Risk Management Study and Plan
9.3.4 MRC Policy - DRAFT Vehicle Driveway Crossover Policy V#2
9.4 Director Planning and Environment Report and Supplementary Matters
9.4.1 Planning & Environment Directorate - Monthly Activity Report
9.5 Director Community and Economic Development Report and Supplementary Matters
9.5.1 MATHOURA RETIREMENT VILLAGE MANAGEMENT COMMITTEE - REQUEST TO WAIVE FEES
9.5.3 Section 355 Commitee Reports - June 2021
9.5.4 Murray River Council Mobile Library Update
10 Notice of Motions/Questions with Notice
10.1 Notice of Motion - Lot 3 Line Road Moama
11.3 Refund of Interest Applied on Deferred Debtor Balance
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MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
File Number: -
Author: Lindy Leyonhjelm, Executive Assistant
Authoriser: Terry Dodds, Chief Executive Officer
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That the minutes of the Ordinary Meeting of Murray River Council held on 24 May 2021 be confirmed as a true and correct record. |
Discussion
Murray River Council held its Ordinary Meeting of the Council on Monday 24 May 2021, commencing at 2:00pm in the Council Chambers (Lower Level), Moama Administration Office, 52 Perricoota Road, Moama.
A copy of the draft minutes is attached for ratification by the Council at this meeting.
1. MINUTES
_ Ordinary Council Meeting of Murray River Council 24 May 2021 ⇩ 
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MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
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MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
9.1 Chief Executive Officers Report and Supplementary Matters
File Number: -
Author: Lindy Leyonhjelm, Executive Assistant
Authoriser: Terry Dodds, Chief Executive Officer
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That the Council receives and notes the status of previous resolutions of Council (in open and closed Council) contained in the Resolution Tracker Reports. |
Background
In September 2018 a manual Resolution Tracker was introduced as part of the General Manager’s report to each Council meeting to allow Councillors to review the current status (actions by Council’s officers) of their decisions (resolutions).
All resolutions within the manual Resolution Tracker have been completed by Council’s officers and have been archived. Subsequently, the manual Resolution Tracker has been superseded by the InfoCouncil Action Report.
In November 2018, Council introduced a software program called InfoCouncil. Resolutions of the Council that require action/s after each Council Meeting are automatically generated in InfoCouncil to the relevant Council officer for their action and comment.
Discussion
The Resolution Tracker Open Report (Attachment 1) and the Resolution Tracker Closed Action Report (Attachment 2) contain ‘active’ resolutions respectively from open and closed meetings of the Council held since November 2018 that require action by Council’s officers. The Resolution Tracker Completed Actions Report (Attachment 3) shows all actions that have been completed in the previous 6 weeks.
Comments for the action are shown below each active resolution of the Council. Resolutions that are reported by Council’s officers as complete will drop off the ‘active’ list.
Strategic Implications
5 - Strategic Theme 5: Leadership and Governance
5.1 - An effective, efficient and progressive Council that provides leadership to the community
5.1.1 - Council decision making takes into account the needs and priorities of our local communities and the longer term social, cultural, economic and environmental viability and sustainability of our region
Budgetary Implications
Nil.
Policy Implications
Nil.
Legislative Implications
Nil.
Risk Analysis
· What can happen?
Council’s officers do not action the resolutions of the Council.
· How can it happen?
Resolutions from Council Meetings not being recorded in a systematic fashion.
· What are the consequences of the event happening?
Actions, because of the resolutions of the Council, not being completed in a timely manner or at all.
· What is the likelihood of the event happening?
Low.
· Adequacy of existing controls?
Use of the report and minute system, InfoCouncil, which automatically forwards actions (as a result of the resolutions of the Council) from Council Meetings to the relevant Council officer (report writer) after the completion of the minutes of a Council Meeting. A report can then be generated on the status of incomplete/outstanding actions.
· Treatment options to mitigate the risk?
Due diligence undertaken by Council’s officers (administration and report writers).
Conclusion
The Resolution Tracker and Action Reports are presented to Councillors for information.
1. RESOLUTION
TRACKER - OPEN_22 JUNE 2021 ⇩ 
2. RESOLUTION
TRACKER - CLOSED_ 22 JUNE 2021 ⇩ 
3. RESOLUTION
TRACKER -completed actions - 26 Apr - 11 June 2021 ⇩ 
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MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
9.2 Director Shared Services Report and Supplementary Matters
File Number: -
Author: Abbas Mehr, Financial Accountant
Authoriser: Terry Dodds, Chief Executive Officer
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That the Officer’s report on FINANCIAL STATEMENTS AND INVESTMENTS AS AT 31 MAY 2021 be received and the information noted by the Council. 1. The report detailing the Council’s Position of $ 50,412,184.45 as at 31 May 2021 is received. 2. The report detailing Council’s Investment balance of $ 48,845,162.88 as at 31 May 2021 received.
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Discussion
Shown below are the Financial Statements, Bank Reconciliations and Investments for the period ending 31 May 2021.
INTERNAL CASH BOOK BALANCES
OVERDRAFT LIMITS: Bank Overdraft - $ 650,000.00
I hereby certify that the Cashbook of the various funds of Council has been reconciled, with the appropriate Pass Sheets as at 31 May 2021.
Terry Dodds
Chief Executive Officer / Acting Director Shared Services
REPORT INVESTMENTS AS AT 31 MAY 2021
As required by Section 212 of the Local Government (General) Regulations 2005 and Section 625 of the Local Government Act 1993, the details of Council’s surplus funds invested, totalling $ 48,845,162.88 are listed below.
STRATEGIC IMPLICATIONS
5 – Strategic Theme 5: Leadership and Governance
5.1 – An effective, efficient and progressive Council that provides leadership to the community.
5.1.2 – Council acts in a financially responsible manner to ensure deliver of safe and sustainable services to the community.
BUDGETARY IMPLICATIONS
Continual low interest rates may have a negative impact on the expected interest value.
POLICY IMPLICATIONS
Investments are made in accordance with the Council’s Investment Policy which was adopted on
the 27 October 2020
LEGISLATIVE IMPLICATIONS
Section 625 of the Local Government Act 1993
Regulation 212 of the Local Government (General) Regulations 2005
Trustees Act 1925 Section 14
RISK ANALYSIS
· What can happen?
Imprudent use of council’s financial resources
· How can it happen?
Not following investment rules, policies or mandates
· What are the consequences of the event happening?
Potential loss of financial resources
· What is the likelihood of the event happening?
Low
· Adequacy of existing controls?
Good
· Treatment options to mitigate the risk?
Responsible management of financial resources invested in accordance with Council’s investment policies and mandate.
CONCLUSION
Murray River Council’s liquidity is in a satisfactory position at 31 May 2021.
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MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
File Number: -
Author: Kris Kershaw, Assistant Manager Finance
Authoriser: Terry Dodds, Chief Executive Officer
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1. That Murray River Council makes and levies the following Ordinary rates in accordance with s.515, s.516 and s.518 of the Local Government Act 1993, as amended, for the 2021/2022 financial year being the 2.00% rate pegging limit increase on the 2020/2021 notional yield plus $0 of catch-up.
2. That Murray River Council makes and levies the following Waste Management charges in accordance with s.496 and s.501(1) of the Local Government Act 1993, as amended, for the 2021/2022 financial year.
3. That Murray River Council makes and levies the following Water Supply charges in accordance with s.404(1) of the Local Government Act 1993, as amended, for the 2021/2022 financial year.
4. That Murray River Council makes and levies the following Sewerage charges in accordance with s.404(1) of the Local Government Act 1993 for the 2021/2022 financial year.
5. That Murray River Council makes and levies the following Stormwater Management charges in accordance with s.496A of the Local Government Act 1993 for the 2021/2022 financial year.
6. That the 6.00% maximum interest rate payable on overdue rates and charges, in accordance with s.563(3) of the Local Government Act 1993, as amended, determined by the Minister of Local Government is adopted for the 2021/2022 financial year. 7. That Murray River Council adopt the 2021/2022 Fees and Charges, as specified in the Revenue Policy. |
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Background
At the Extraordinary Meeting held on the 13 May 2021, Council resolved to place the following 2021/2022 financial year Integrated Planning and Reporting (IP&R) draft documents on public exhibition in accordance with section 405 of the Local Government Act 1993, for a period of 28 days, covering the period 13 May to 10 June 2021.
Exhibition of the 2021/2022 Draft Revenue Policy Inc Fees and Charges document was undertaken via the ‘Bang the Table’ portal and a link was also placed on Council’s own website to the portal access. Hardcopies of the Revenue Policy and Fees and Charges were made available at Council’s customer service centres. Advertisements were placed in various papers during the exhibition period outlining how submissions could be made to Council.
Discussion
Revenue Policy
Under section 405 of the Local Government Act 1993, Council is required to adopt a Revenue Policy for the following financial year by 30 June each year. It is recommended that Council adopt the rates and charges based on the 2.60% maximum rate peg, as approved by the NSW Independent Pricing and Regulatory Tribunal, in accordance with Sections 494, 511, 515, 516 and 518 of the Local Government Act 1993.
Council has received zero (0) public submissions pertaining to the 2021/2022 Revenue Policy.
As part of the 2021/2022 budget process, a water and sewer annual charges harmonisation process was undertaken with the aim of merging the former Murray Shire and Wakool Shire Councils water and sewer structures into a single water and sewer structure.
Waste annual charge has also commenced harmonisation of its charges. However, this process is expected to take up to three years (2021/2022 to 2023/2024) to align due to the large differences in charges between the two former shire councils.
Movements in overall rates and annual charges are unchanged from the May 2021 report as follows:
· Rates have been increased by the rate peg of 2.00%.
· Water annual charges have been increased by 2.00%.
· Sewer annual charges have been increased by 3.00%.
· Waste annual charges have been increased by 8.50%.
· Stormwater annual charges remain unchanged.
Fees and Charges
Council received zero (0) public submissions on the exhibited 2021/2022 Fees and Charges. It is recommended that the Fees and charges for the services provided by the Council, as detailed in the Fees and Charges 2021/2022 as attached, be adopted in accordance with Section 502 of the Local Government Act 1993.
A review of fees and charges has seen, on average, an increase of between 2.00% to 3.00%. The exception is in Waste charges, which have seen increases around 8.50% and in the case of Green Waste (pensioners and units) an increase of 25.09%. Some fees have also not increased at all, and this can be due for reasons mainly relating to affordability or statutory. Fees and charges are a combination of statutory, partial cost recovery and full cost recovery:
· Statutory fees are set by government legislation and cannot be amended by Council.
· Partial cost recovery fees are those fees where every resident can access the service and Council only charges a partial fee to enable fair, affordable and equitable access for all residents.
Strategic Implications
5 - Strategic Theme 5: Leadership and Governance
5.1 - An effective, efficient and progressive Council that provides leadership to the community
5.1.2 - Council acts in a financially responsible manner to ensure delivery of safe and sustainable services to the community
Budgetary Implications
The adoption of the 2021/22 Revenue Policy, including rates, annual charges and fees and charges allows Council to levy rates and annual charges in accordance with budget expectations.
Policy Implications
Nil
Legislative Implications
Local Government Act Sections (404,494,496,501,502,511,515,516,518, 533 – 535,563)
Risk Analysis
· What can happen?
The risks associated with the adoption of the rates and annual charges includes Financial, Reputation, and Non-compliance with legislative requirements.
The risk assessment/rating process reveals the following risk ratings before and after control measures are implemented.
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Residual Risk |
After Adoption |
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Likelihood |
Likely |
Unlikely |
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Consequence |
Moderate |
Minor |
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Risk Rating |
Medium |
Low |
· How can it happen?
Refer above
· What are the consequences of the event happening?
Refer above
· What is the likelihood of the event happening?
Refer above
· Adequacy of existing controls?
Adequate.
· Treatment options to mitigate the risk?
Preparation of a fit for purpose operating plan and budget.
Conclusion
The 2021/2022 Revenue Policy, including rates, annual charges and fees and charges is required to be adopted by resolution of the Council prior to 30 June 2021.
1. 2021/2022
Revenue Policy Including Fees and Charges (under separate cover) 
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MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
File Number: -
Author: Kris Kershaw, Manager Finance
Authoriser: Terry Dodds, Chief Executive Officer
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That Council 1. Receive this report. 2. Confirm that current term deposits with AMP Bank can continue through to maturity dates. 3. Amend the current Investment Policy to limit AMP Bank term deposits to a maturity period of no more than twelve (12) months and a maximum total investment limit of four ($4) million. This provision is then to be reviewed at the next Investment Policy update. |
Background
At the Ordinary Council Meeting held on the 24 May 2021 Council requested that a full review of AMP investments be undertaken, and a report be presented to the June 2021 Council Meeting.
Discussion
Council’s current investment holdings with AMP Bank as of 31 May 2021 stands at $5,700,000 at an average interest rate of 0.69%, average number of days invested 287 days and is 11.67% of Council’s total investment portfolio.
AMP Bank long-term Standard & Poors (S&P) current rating is BBB, whilst the short-term S&P rating is A-2 and outlook is considered stable. It should be noted that term deposits are held with AMP Bank and not other parts of the AMP Group, such as AMP Capital.
In accordance with Council’s Investment Policy adopted on the 27 October 2020 that maximum amount of this rating is 50% of Council total portfolio and 35% of the 50% is the maximum holding for an individual Authorised Deposit-Taking Institution (ADI). Therefore, AMP Bank in accordance with the Investment Policy the maximum allowable holding would be $8,547,903 as of 31 May 2021.
Maximum Percentage Holding as at 31 May 2021
Council’s average investments with AMP over the past 12 months has been $5.068M at an average interest rate of 0.93%. This average interest rate was a lot higher for the first four months of the 2020/2021 as can be seen below.
Below is the 12-month averages for all Council investments into individual financial institutions and also what is currently being offered on term deposit interest rates for 12 months.
The Australian Government guarantees deposits up to $250,000 in Authorised Deposit-Taking Institutions (ADIs) such as banks (including online and digital banks), building societies or credit unions. Under the Financial Claims Scheme, the Australian government guarantees term deposits up to $250,000, capped at one person, per financial institution.
Corporate Regulators
The Australian Prudential Regulation Authority (APRA) role is to license banking, insurance and superannuation businesses to operate and supervises them to ensure that under all reasonable circumstances, the financial promises made to their beneficiaries (i.e. depositors, policyholders and superannuation fund members) are kept. It also establishes prudential standards that regulated institutions must comply with. These standards set out a range of requirements in relation to:
· financial soundness;
· risk management; and
· governance.
After an institution is licensed by APRA, it is subject to ongoing supervision to ensure it is meeting APRA’s prudential requirements. APRA supervisors do this by examining data and reports about institutions and the broader financial sector (off-site analysis), and by visiting supervised institutions to speak to staff and, where appropriate, examine records and files (on-site analysis).
If APRA has concerns about a supervised institution’s prudential strength or risk management, it will seek to work cooperatively with the management and directors to have those issues promptly addressed. If the institution is uncooperative, or APRA otherwise considers it necessary, APRA can take a range of enforcement actions against an institution, or individuals associated with that institution, to protect the interests of depositors, policy holders and members of superannuation funds.
The Australian Securities & Investments Commission (ASIC) regulates Australian companies, financial markets, financial services organisations, and professionals who deal and/or advise on insurance, superannuation, investments, deposit-taking, and credit.
Under the ASIC Act, the ASIC is expected to:
· Maintain, facilitate, and improve the financial system's performance
· Promote confident and informed investor and consumer participation
· Administer and enforce the law effectively and efficiently
· Process and store information efficiently and quickly
· Make information regarding companies and other bodies public in a timely manner
AMP Limited
The Australian Mutual Provident Society was formed in 1849 as a non-profit life insurance company and mutual society. In 1998, it was demutualised into an Australian public company, AMP Limited, and listed on the Australian and New Zealand stock exchanges.
AMP is a financial services company in Australia and New Zealand providing life insurance, superannuation, pensions and investment products, financial advice and banking products including home loans and savings accounts.
AMP Ltd share price plummeted over the last two decades through a litany of mistakes, poor decisions and underperformance.
Australia's corporate regulator announced civil proceedings against five companies linked to AMP for allegedly charging life insurance premiums and advice fees to customers even after their deaths. The allegations stem from the Financial Services Royal Commission in 2018 where senior AMP executives admitted the company had known it had been charging life insurance fees to dead customers. The threat of ASIC action has been looming over the company ever since and the one thing the market hates is uncertainty. As a result, AMP shares have lost nearly 75% of their value since 2018.
AMP has taken action to change it processes and policies to address the issues and has remediated all impacted customer accounts. In total, remediated 10,155 customer accounts a sum of $5.3 million for the period from 2011 to 2019, which included compensation and for lost earnings. The repudiation was completed in May 2020.
AMP commenced an on-market, $200 million share buyback on 10 May 2021, which many hope will bolster the company’s market value. Those moves are yet to be reflected in the AMP share price, which is down more than 35% over the last 6 months. According to ASX - AMP Ltd announcement $105 million on-market shares have been brought back to date.
AMP Ltd announced on 1 April 2021 the appointment of Alexis George as the new CEO to take over from Francesco De Ferrari who will retire from the role as the company completes its portfolio review. Mr De Ferrari was appointed the CEO of AMP Ltd on 01 December 2018.
AMP Limited – 2020 Annual Report
Profit/(Loss) - Summary
· Net profit after tax (underlying) by Business Unit - $295M
o AMP Australia - $110M
o AMP Bank - $119M
o AMP Capital - $139M
o New Zealand Wealth Management - $36M
o Group Office - ($109M)
· Net profit after tax (statutory) - $177M – Below deducted/added from $295M
o Market & Other Adjustments - ($62M)
o AMP Life Earnings - $129M
o Items Report NPAT – ($185M)
· Consolidated profit (loss) for year - $194M - Below deducted/added from $177M
o Non- controlling interests - $17M
Cashflow - Summary
***NOTE: Attached is ASX Release – AMP Limited provided an update on the first quarter of 2021 on assets under management (AUM) & cashflows.
Statement Financial Position - Summary
Share Market Capitalisation
AMP Limited’s current share market capitalisation according to the ASX website is $4.03B.
Strategic Implications
5 - Strategic Theme 5: Leadership and Governance
5.1 - An effective, efficient and progressive Council that provides leadership to the community
5.1.2 - Council acts in a financially responsible manner to ensure delivery of safe and sustainable services to the community
Budgetary Implications
Continual low interest rates may have a negative impact on the expected interest revenue. Also, any reduction in portfolio size with AMP Bank could result in a lower interest rate return when compared to other institutions.
Policy Implications
Investments are made in accordance with the Council’s Investment Policy which was adopted on the 27 October 2020.
Legislative Implications
Section 625 of the Local Government Act 1993.
Regulation 212 of the Local Government (General) Regulations 2005
Risk Analysis
· What can happen?
AMP Bank fails and all term deposits, less the $250,000 guarantee by the Commonwealth Government, are unrecoverable by Council.
· How can it happen?
Through many factors, including run on the bank’s funds, poor management, poor share market performance, lack of shareholder confidence, market forces, to name a few.
· What are the consequences of the event happening?
High – possible loss of term deposits investments.
· What is the likelihood of the event happening?
Low – Australian Government and its departments like APRA and ASIC would not let a banking institution just fail.
· Adequacy of existing controls?
Externally - AMP Bank is regulated under APRA.
Internally – Investment policy places thresholds on amount of funds Council can have with any one institution based on their S&P rating.
· Treatment options to mitigate the risk?
Externally – APRA continues to monitor all approved banking institutions in Australia, including AMP Bank.
Internally - Provide special provision in Investment policy to limit term deposit exposure or cease placing term deposits with AMP Bank altogether.
Conclusion
Whilst AMP Bank has seen a large slide in confidence in recent times, it is still a strong institution with share market capitalisation of over $4 billion. Its S&P long term rating is BBB, which places it similar to other institutions such as ME Bank and Bank Australia. Coupled with stringent APRA and ASIC oversight, AMP Bank continues to be a sound institution to place term deposits with.
Council would be best to let current term deposits continue to current maturity dates and limit any further term deposits with AMP Bank to a term of no more than twelve (12) months, as well as limit the total investment to $4 million.
1. AMP
Quarter 1 2021 ASX Release ⇩
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MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
File Number: -
Author: Abbas Mehr, Financial Accountant
Authoriser: Terry Dodds, Chief Executive Officer
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That the Council 1. Approves the write-off of the list of debtors as bad and doubtful debts in the aggregate value of $62,822.29 from Council’s debtor system prior to the end of 2020-21 financial year. 2. Acknowledges the list of debtors with an aggregate total of $4,504.09 have been written-off as bad and doubtful debts by the Finance Manager, as per Council’s Delegation Policy.
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Background
Murray River Council is currently in a transition to upgrade to TechOne from its existing Financial Reporting System – Civica Authority. The Council has also undergone a merger transition back in the year 2016 and most of the receivable balances from pre-merger stage for both former Murray Shire Council and the former Wakool Shire Council were transferred into the new merged Councils’ Balance Sheet.
· The auditors have been identifying these outstanding debtors as one of the areas of concern and in last few years this matter has been highlighted in the management letter.
· The Finance Team has recently conducted a detailed review into these outstanding debtors and an extensive exercise to deep drill these transactions from the past and historical efforts done for recovery.
· A thorough deliberation has also been done on case-to-case basis and it was determined that there are inherent system limitations, lack of transaction trail and documentation, potential accounting errors and other justifiable reasons making these accounts as potentially non-recoverable.
· The Council’s current Delegations of Authority authorises the Manager Finance to approve the write-off bad and doubtful debts to the tune of up to $500 per customer and any amounts above this threshold is to be reported to Council for consideration to be written-off.
· The attached list has got two (02) segments, where Part A lists down all the balances above $ 500 threshold including 16 Customer balances with a sum of $62,822.99 and need an approval by the Council and Part B lists down all the balances below $ 500 with 30 Customers owing $ 4,504.09 and can be authorized by the Manager Finance as per the Schedule of Delegations.
· It is pertinent to mention that the Council has NOT written off any debts in last few years and a formal process of reviewing these balances is in place to ensure that all outstanding invoices are properly followed for compliance of the Terms of Business and if required be scrutinised and actioned under the Councils’ Hardship Policy.
TRANSACTIONAL SUMMARY
Part A Outstanding Balance Over $500
16 Customer Balance(s) Total $ 62,822.99
Part B Outstanding Balance Below $500
30 Customer Balance(s) Total $ 4,504.09
Consolidated Total $ 67,327.08
Discussion
CONSULTATION AND COMMUNICATION
A comprehensive review has been conducted including the consultation with relevant staff including possibility of legal action.
Strategic Implications
5 - Strategic Theme 5: Leadership and Governance
5.1 - An effective, efficient and progressive Council that provides leadership to the community
5.1.2 - Council acts in a financially responsible manner to ensure delivery of safe and sustainable services to the community
Budgetary Implications
This write off will impact as a loss of revenue and a budget variation to the tube of $67,327.08 will be required.
Adequate Provision be created to cover the current write off and an on-going procedure to adjust the provision for any future doubtful be revised every year as part of the End of Financial Year procedures.
Policy Implications
The financial statement balances being transferred to the new TechOne platform will reflect a better true and fair view of the Councils’ state of financial affairs. This action will comply to one of our standing issues from audit perspective – which is categorised as a Repeat Issue.
Legislative Implications
Complies to the Office of Local Government (OLG) Debt Management and Hardship Guidelines and the Local Government Act for Reporting Receivables and Debt Write-Off
Risk Analysis
· What can happen?
· If the bad and doubtful are not written-off, Council could incur more unrecoverable costs and limited staff resources used trying the recover the amounts.
· How can it happen?
· If the identified bad and doubtful debtors are not written-off.
· What are the consequences of the event happening?
Additional cost and limited staff resources used.
· What is the likelihood of the event happening?
High if not written-off.
· Adequacy of existing controls?
· Existing controls are adequate but there was a lack of focus on debt recovery following amalgamation.
· Treatment options to mitigate the risk?
Greater focus on early debt recovery.
Conclusion
All reasonable recovery actions have been undertaken by Council to secure payment of the listed debts. It would be uneconomical and an inefficient use of Council resources to continue to pursue these debts
1. Part A - Customer Balances Above $500 - Confidential
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MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
File Number: -
Author: Sandra Gordon, Manager Risk
Authoriser: Terry Dodds, Chief Executive Officer
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That the Audit & Risk Committee Extraordinary Meeting Minutes - 12 May 2021 be received and the information noted by the Council.
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Discussion
On 12 May 2021 the Audit and Risk Committee held an Extraordinary meeting to finalise the Centium report in regard to the Murray River Energy (MRE) Project and to consider the 2020/2021 Budget and associated documents
1. Audit
& Risk Committee Extraordinary Meeting Minutes - 12 May 2021 ⇩
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MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
File Number: -
Author: Sandra Gordon, Manager Risk
Authoriser: Terry Dodds, Chief Executive Officer
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That Council adopts the DRAFT Business Continuity Policy V#1 and place it on public display.
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Background
In recent times, Council’s have been encouraged to develop a Business Continuity Framework which will address any potential disruption to their operation and the provision of services to the community.
Discussion
Council needs to have a Business Continuity Policy and Framework.
As part of Council’s obligations to good governance and the requirements of our external auditors, Council needs to ensure that Council can respond appropriately in the event of an emergency or disaster situation.
The following documents, support the Business Continuity Policy and form the Business Continuity Framework:
- Business Impact Analysis (BIA)
- Continuity Management Plan
- Business Recovery Plan and the IT Disaster Recovery Plan
- Business Resumption Plan and
- Emergency Management Response Plan
Currently, these associated documents of the Policy, are very much working drafts, however they will give Councillors and Council Officers an understanding of the full Business Continuity Framework.
The plan going forward, is that once the Business Continuity Policy has been fully adopted, the nominated Continuity Management Team will meet on a regular basis to develop the full Business Continuity Framework, scenario test and then refine the documents again from the findings from the testing.
Currently the Emergency Management Response Plan is operational and emergency evacuation drills and other testing is undertaken at all major sites on a regular basis.
The associated documents that make up the Business Continuity Framework have been attached to this report for information only.
Strategic Implications
5 - Strategic Theme 5: Leadership and Governance
5.1 - An effective, efficient and progressive Council that provides leadership to the community
5.1.1 - Council decision making takes into account the needs and priorities of our local communities and the longer term social, cultural, economic and environmental viability and sustainability of our region
Budgetary Implications
Limited in normal operating conditions. Additional expenses would be incurred in an emergency or disaster events and these costs could be quite substantial.
Policy Implications
Nil.
Legislative Implications
Risk Analysis
· What can happen?
Depending on the type or severity of the event – alternative offices may need to be set up, staff working from home (COVID), downtime in service provision
· How can it happen?
Any number of emergency or disaster scenarios
· What are the consequences of the event happening?
Major to extreme possible
· What is the likelihood of the event happening?
Possible
· Adequacy of existing controls?
This framework should minimise the impact or at a minimum assist with recovery
· Treatment options to mitigate the risk?
As per the Framework
Conclusion
Adopting the Business Continuity Policy will be the first step in better protecting Council in an emergency or disaster situation. It will take up to 12 months to bed down and then will require scenario testing on a regular basis.
1. MRC
Policy - Business Continuity Policy V#1 DRAFT ⇩ 
2. MRC
Plan - Business Impact Analysis V#1 DRAFT ⇩ 
3. MRC
Plan - Continuity Management Plan V#1 DRAFT ⇩
4. MRC
Plan - Business Recovery Plan V#1 DRAFT ⇩
5. MRC
Plan - IT Disaster Recovery Plan V#1 DRAFT ⇩
6. MRC
Plan - Business Resumption Plan V#1 DRAFT ⇩
7. MRC
Plan - Emergency Management Plan V#1 DRAFT ⇩
|
MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
File Number: -
Author: Kris Kershaw, Manager Finance
Authoriser: Terry Dodds, Chief Executive Officer
|
That Council: 1. In accordance with Sections 404 and 405 of the Local Government Act 1993, Council adopts the Murray River Council 2018-2022 Delivery Program and 2021-2022 Operational Plan, including the 2021-2022 to 2030-2031 Long Term Financial Plan. 2. In accordance with Part 9, Division 5, Section 211(2) of the Local Government (General) Regulation 2005, Council approve expenditure and capital works as detailed in the Murray River Council 2018-2022 Delivery Program and 2021-2022 Operational Plan, including the 2021-2022 to 2030-2031 Long Term Financial Plan. |
Background
As part of the IP&R, Council is required to draft and present the 2018-2022 Delivery Program and 2021-2022 Operational Plan, including the 2021-2022 to 2030-2031 Long Term Financial Plan.
At the Extraordinary Meeting held on the 13 May 2021, Council resolved to place the following 2021-2021 Integrated Planning and Reporting (IP&R) draft documents on public exhibition in accordance with section 405 of the Local Government Act 1993, for a period of 28 days, covering the period 13 May to 10 June 2021. The documents put on public exhibition included:
· 2018-2022 Delivery Program
· 2021-2022 Operational Plan
· 2021-2022 to 2030-2031 Long Term Financial Plan.
· 2021-2022 Capital Works Program
Exhibition of the IP&R documents was undertaken via the ‘Bang the Table’ portal and a link was also placed on Council’s own website to the portal access. Hardcopy of the documents were also made available at Council’s customer service centres. Advertisements were placed in various papers during the exhibition period outlining how submissions could be made to Council the IP&R documents.
Discussion
Before the start of each financial year in July, Council must adopt an Operational Plan for the upcoming year. This plan is one document that makes up the Integrated Planning and Reporting Framework (IP&R). The Operational Plan outlines the activities and services Council plans to undertake in the 2021-2022 financial year and the associated budgets to delivery those activities and services. The Operational Plan represents one year of the 2018-2022 Delivery Plan, in this case the 2021-2022 year. To facilitate the activities and services, Council must adopt the expenditure items outlined in the Operational Plan.
Council has received zero (0) public submissions during the advertising period.
The original draft IP&R documents presented to the Extraordinary Meeting on the 13 May 2021 presented a 2021-2022 Operational Plan with an operating surplus of $6,978,297, but an overall draft deficit of ($839,514) once capital expenditure, reserve movements, loan borrowings and other movements are factored in.
The final IP&R documents presented to Council for adoption, as attached, present a 2021-2022 Operational Plan with an operating surplus of $7,165,877, but an overall draft deficit of ($861,934) once capital expenditure, reserve movements, loan borrowings and other movements are factored in. Annexure 3 shows the movements to reflect operational decisions made since the original drafting of the 2021-2022 Operational Plan.
The net change between the advertised draft 2021-2022 Operational Plan and final 2021-2022 Operational Plan is a slight net increase to the budget deficit of ($22,420), bringing the revised 2021/22 overall budget deficit to ($861,934).
The recommended 2021-2022 Operational Plan includes a total revised capital works program of $34,732,412, an increase of $210,000 on the draft budgeted capital works of $34,522,412.
The table below shows the net budget movements in each section of the 2021-2022 Operational Plan because of amendments during the advertising period:
Strategic Implications
5 - Strategic Theme 5: Leadership and Governance
5.1 - An effective, efficient and progressive Council that provides leadership to the community
5.1.2 - Council acts in a financially responsible manner to ensure delivery of safe and sustainable services to the community
Budgetary Implications
The budget has a revised 2021-2022 Operational Plan budget deficit of ($861,934) which will result in a reduction in Council’s working capital.
Policy Implications
Nil.
Legislative Implications
Local Government Act 1993 (s) 402 - 406
Risk Analysis
· What can happen?
The risks associated with this document includes: Financial; Reputation; and Non-compliance with legislative requirements.
The risk assessment/rating process reveals the following risk ratings before and after control measures are implemented.
|
|
Residual Risk |
After Adoption |
|
Likelihood |
Possible |
Unlikely |
|
Consequence |
Moderate |
Minor |
|
Risk Rating |
Medium |
Low |
· How can it happen?
Inadequate planning and budgeting.
· What are the consequences of the event happening?
Refer above.
· What is the likelihood of the event happening?
Refer above.
· Adequacy of existing controls?
Adequate
· Treatment options to mitigate the risk?
Preparation of a fit for purpose Delivery Program, Operational Plan & Budget and Long-Term Financial Plan. Also, tracking various financial ratios to ensure they meet local government benchmarks.
Conclusion
These documents set clear direction for the Council moving forward. The Delivery Program has been reviewed and updated to reflect the current goals and strategies of Council. The Operational Plan & Budget communicates to the community and other stakeholders how Council will achieve the Delivery Program goals/strategies and the Long-Term Financial Plan provides the community with an understanding of how Council will operate financially over the next ten years.
1. Attachment
1 - 2018-2022 Delivery Program (under separate cover) 
2. Attachment
2 - Annual Operational Plan 2021-22 ⇩ 
3. Attachment
3 - Long Term Financial Plan 2021-22 to 2030-31 (under separate cover)
4. Attachment
4 - 2021/22 Capital Works Program ⇩ 
5. Attachment
5 - Detailed List of 2021-22 Budget Changes ⇩
|
MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
9.3 Director Operations and Major Projects Report and Supplementary Matters
File Number: -
Author: Matthew Sherman, Project Coordinator
Authoriser: Scott Barber, Director Operations & Major Projects
|
That the Officer’s report on Major Projects Progress Update as at 8 June 2021 be received and noted by the Council. |
Purpose
To inform elected officials and the community about the progress of externally and internally funded major infrastructure projects.
Discussion
Council continued the successful management and delivery of Projects across Murray River Council. Projects in scope include Community Infrastructure, Strategic Assets, Water Services, and Transport Services projects such as road upgrades, footpaths, kerb and gutter and bridges. All Projects remain within the set constraints of time, budget and quality requirements with several projects reaching completion since the last report and the remainder on track for delivery.
Council remains focused on maintaining its relationship with Regional NSW Grants Management Office through the successful closure of projects as well as applications for additional funding opportunities for the upcoming financial year.
project highlight report – Widening 21.8km of Deniliquin/Barham Road
Council commenced construction on several narrow sections of the Deniliquin/Barham Road on 7 January 2019. The project scope was to widen all sealed sections of road that were less than 7.0m, to a width of 8.0m as part of Council’s commitment to road safety.
The Deniliquin/Barham Road currently has an Average Daily Volume of 431 vehicles, with heavy vehicles accounting for 21%. Construction also includes the replacement and widening of culverts, improvement of the road-side embankments, tree lopping and removal of a rail crossing at Caldwell.
Council’s staff are currently working on the last 2.3km towards the Deniliquin end, with construction on track for completion by the June 30, 2021.
The Deniliquin/Barham Road Project is funded under NSW Government Fixing Country Roads Program (54%), Federal Government Heavy Vehicle Safety and Productivity Program (25%) and (21%) through the Regional Road Block Grant.
Funding Sources Breakdown:
|
NSW Government: |
$3,360,618 |
|
Federal Government (HVSPP): |
$1,555,842 |
|
Regional Road Block Grant |
$1,306,907 |
|
Total: |
$6,223,367 |
Motorists and heavy vehicle operators utilising the Deniliquin/Barham Road have expressed satisfaction with Councils work to date on this project.
Major Road Projects Victoria - Echuca / moama BridGe update
· Commenced segmental construction of the Murray River main span using the large travelling form machines
· Construction of Victorian and NSW flood relief structure concrete decks
· Construction of drainage and shared user paths is continuing across the project
· Topsoiling of earthworks batters/embankments has continued in NSW
· Transport for NSW / MRC Asset Management Transfer Meeting #3 held on 25th May
Externally Funded Projects
Please refer to the table below highlighting project updates:
|
Location & Fund |
Project Title |
Project Manager |
Project Phase |
% Works Complete |
Status |
Total Cost |
% Spent |
Comments |
|
Barham (DCF) |
Barham Micro Abattoir
|
JH |
Construction |
15% |
On Track |
$2,200,000 |
7% |
The site has been fenced and entry gate installed. Site entry and access road currently under construction. Drain and Stormwater retention pond under construction. Power supply will be installed during w/c 14/06/21. Raw and Filtered water supply, pressure pumps and storage tanks have been installed. The tender for design and construction of the micro-abattoir has been let. Development Application has been submitted. |
|
Barham (SCF) & (SCCF) |
Barham Recreation Reserve - Multi-Sports Pavilion - Stage 1 & 2 |
LK |
Delivered |
99% |
On Track |
$2,538,241 |
99% |
Barham Recreation Reserve construction completed. Final invoices submitted for payment. Project Completion Report in progress. |
|
Barham (SSF) |
Barham Recreation Reserve |
LK |
Construction |
95% |
On Track |
$197,727 |
99% |
Internal road upgrade ongoing, entry from Parkman Avenue in progress. Community BBQ in place waiting for plumbing to gas mains. Existing toilet block renovations awaiting commencement. |
|
Barham (SCCF) |
Riverside Park Development |
OM |
Procurement |
16% |
On Track |
$171,000 |
0% |
Request for Tender currently listed to market. Scheduled to close on the 15/06/2021. |
|
Moama (SCF) |
Business Park (Industrial Estate) Expansion |
BG |
Approval |
40% |
On Track |
$1,240,600 |
51% |
Commencing Request for Quotation and design. |
|
Moama (SCCF) |
Recreation Reserve Zone 2 - installation of sports field lighting, car park upgrade, field extension (Eddy Oval) |
LK |
Original Scope Complete - Additional Work in Progress. |
98% |
On Track |
$764,963 |
97% |
Original scope of works completed. Construction commenced on Moama Zone 2 Car Park Entrance as additional works. Lighting defect rectification works completed. Expected Project Completion by June 30th 2021. |
|
Moama (RGF) |
Foreshores Development |
OM |
Preliminary Design |
15% |
On Track |
$902,542 |
17% |
Concept designs submitted for review. Next steps, preliminary design. Consultant for Review of Environmental Factors appointed. Review of Environmental Factors will be delivered concurrently with the design. Project on schedule for delivery by 30/06/2022 |
|
Moama (RGF) |
Foreshores Development |
OM |
Procurement |
15% |
Delay Risk |
$500,000 |
10% |
See Exception Reporting below. |
|
Moama (RGF) |
Foreshores Development |
OM |
Preliminary Design |
10% |
On Track |
$400,000 |
5% |
Work on concept designs has commenced. Next steps, presentation of concept design options. Review of Environmental Factors will be delivered concurrently with the design. Project on schedule for delivery by 30/06/2022. |
|
Tooleybuc (RGF) |
Mensforth Park Upgrade – Stage 2 |
LK |
Construction |
40% |
On Track |
$411,000 |
26% |
Construction in progress. Ground preparation completed. Installation of Flying Fox, Hangout Space and Performance Stage approaching completion. Landscaping and footpaths in progress. Project remains on track for completion by June 30th. |
|
Multiple (SCCF) |
Wakool Recreation Reserve Playground, |
LK |
Original Scope Complete – Additional Work in Progress. |
100% |
On Track |
$212,308 |
98% |
Original scope of works completed. Pedestrian Crossing and Lighting Installation in progress at Moulamein Recreation Reserve. Works to be completed by June 30th 2021. Procurement completed, awaiting delivery of light poles and pedestrian crossing. |
|
Mathoura (BNP) |
Picnic Point
|
OM |
Preliminary Design |
10% |
On Track |
$360,000 |
6% |
Request for Tender ready to be published to market. Awaiting final drawings from consultant. Tender documentation expected to be uploaded on Tenderlink by 11/06/2021. |
|
Murray Downs (BNPR) |
Murray Downs Foreshore (BNPR) |
OM |
Planning & Permits |
10% |
On Track |
$920,000 |
5% |
Procurement of Consultancy services in progress. Once completed, detailed design will commence. |
|
Burraboi (FCB) |
Rangemore Road/Jimaringle Creek Bridge |
OM |
Construction |
10% |
On Track |
$900,000 |
5% |
Construction commenced on site. Driving of Piles in progress at 60% completion. Project remains on track. |
|
Mellool (LRCI) |
Nacurrie Road North / Middle Creek Bridge |
OM |
Construction |
98% |
On Track |
$500,000 |
8% |
Bridge structure construction completed. Ancillary works to be completed by 30/06/2021. Next steps include off-structure bride rails, following the completion of bridge approach works. |
|
Mellool (LRCI) |
Nacurrie Road South / Merran Creek Bridge |
OM |
Construction |
95% |
On Track |
$500,000 |
0% |
|
|
Gonn (FCB) |
Drysdale Lane/ Merran Creek Bridge |
OM |
Procurement |
10% |
On Track |
$970,000 |
3% |
Request for Tender closes on the 18/06/2021. Construction to be completed for all projects by the 30/06/2023. |
|
Barham (FCB) |
Sandys Road/Barber Creek Bridge |
OM |
Procurement |
10% |
On Track |
$1,270,000 |
5% |
|
|
Neimur (FCB) |
Frasers Road/Murrain Yarrein Creek Bridge |
OM |
Procurement |
10% |
On Track |
$970,000 |
3% |
|
|
Mallan (FCB) |
Tooranie Road/Yarrein Creek Bridge |
OM |
Procurement |
10% |
On Track |
$1,370,000 |
3% |
Exception Reporting:
|
Moama (RGF) |
Foreshores Development |
Tender for the connection of water, electricity and sewer rising main has been submitted to Council for award. PO for the supply of the amenities block issued to ‘Decentralised Demountables’. All statutory approvals for the proposed service connections and Installations at Moama Beach for the proposed Amenities Block have been secured except for the Department of Heritage. Biosis have been engaged to complete the Statement of Heritage Impact and Section 60 Application in accordance with requirements of the Heritage Act 1977 (NSW). The scope has been deliberately expanded to include the locations of the retaining wall project impacted by the same. It is anticipated that the approval by the Department of Heritage will be secured by end of June 2021 paving way for the Landowners Consent by Crown Lands and subsequently commencement of physical works on site. A purchase order has been placed with Decentralised Demountable for the supply of the Amenities Block. There is a delay risk due to the current shortage on the supply of both aluminium and steel. Project on schedule for delivery by 30/06/2022. |
Roads, Assets & Water PROJECTS
Please refer to the table below highlighting project updates:
|
Location |
Project Title |
Project Manager |
Project Phase |
% Works Complete |
Status |
Total Cost |
% Spent |
Comments |
|
Barham (LRCI) |
Punt Road - Kerb & Gutter |
FG |
Construction |
15% |
On-Track |
$145,000 |
1% |
Work commenced. |
|
Barham (FCR) |
Barham-Deniliquin/Barham Road |
FG |
Construction |
93% |
On Track |
$6,223,367 |
79% |
2.3km remaining of road widening. Construction will be completed by end of June 2021. |
|
Wakool (R2R) |
Hollins Lane - 8km to 9km |
FG |
Construction |
95% |
On Track |
$1,260,000 |
66% |
Road sealing completed. Line marking outstanding. |
|
Moama (FLR) |
Seal - 24 Lane |
FG |
Construction |
40% |
On Track |
$882,000 |
29% |
First kilometre completed. Last section to Hillside Road will be completed 21/22. |
|
Moama (FLR) |
Seal - Gilmour Road |
FG |
Construction |
36% |
On Track |
$1,152,000 |
24%
|
First 1.5km of road seal completed. The rest will be completed during 21/22. |
|
Moulamein (MRC) |
Moulamein-Barham Road (MR319)/Edward River Bridge |
OM |
Delivered |
100% |
On Track |
$295,000 |
86% |
Construction completed under initial scope of works. Additional works being considered subject to budget. |
|
Moulamein (FCB) |
Moulamein-Swan Hill Road/Yarrein |
OM |
Procurement |
10% |
On Track |
$1,600,000 |
0% |
Contract awarded. On schedule to be delivered by 30/06/2022. Ahead of schedule for Bridges Renewal Funding Program. |
|
Moama (LRCI) |
Construct Lignum Road |
FG |
Construction |
95% |
On Track |
$680,000 |
77% |
Road sealed. Finishing work on shoulders underway. |
|
Noorong (LRCI) |
Noorong Road – Widen Shoulders |
FG |
Construction |
100% |
On-Track |
$366,353 |
97% |
Construction Complete. Line Marking outstanding. |
|
LGA (MRC) |
Smart Water Meter Replacement Program - Stage 1 & 2 |
JB |
Construction |
90% |
On Track |
$4,124,305 |
85% |
Planning is underway for final round of installations. Work continues to verify captured data and to ensure meters are working correctly. |
|
LGA (MRC) |
Transport Asset Assessment & Valuation |
BG |
Construction |
95% |
On Track |
$529,910 |
86% |
Finalising Asset Revaluation. |
|
LGA (MRC) |
Building, Land, Facility & Plant Assessment |
BG |
Procurement |
65% |
On Track |
$442,888 |
36% |
Refining data and reports. Progressing to next phases of consultation and valuation. |
Funding provided by - BNPR: Boating Now Program. DCF: Drought Communities Fund. FCB: Fixing Country Bridges. FLR: Fixing Local Roads. LRCI: Local Roads & Community Infrastructure. MRC: Murray River Council. RGF: Regional Growth Fund. R2R: Roads to Recovery. SCF: Stronger Communities Funding. SCCF: Stronger Country Communities Funding. SSF: Showgrounds Stimulus Funding.
Projects Completed Since Last Council Update:
|
Location |
Project Title |
Total Cost |
Project Manager |
|
Barham |
Seal – Cincotta Lane |
$300,000 |
Fred Groenewald |
|
Bunnaloo |
Widen Road Shoulders |
$223,050 |
Fred Groenewald |
|
Murray Downs |
Exercise Track/Footpath and Exercise Equipment |
$174,023 |
Luke Keogh |
|
Wakool |
Road Reseal – MR94 – Wakool Bridge / Moulamein Rd (MR94) |
$504,500 |
Fred Groenewald |
|
Wakool |
Wakool Recreation Reserve |
$220,909 |
Luke Keogh |
|
Wakool |
Wakool Bowles Club |
$350,000 |
Luke Keogh |
|
Various |
Facilitate Active Participation in Recreation |
$400,988 |
Luke Keogh |
Major Projects completed in the last 24 months:
|
Location |
Project Title |
Construction Complete |
|
Barham |
Community Hub – Stage 1 |
July 2020 |
|
Barham |
Bridge Road Access |
December 2019 |
|
Barham |
Riverside Park Development – Pontoon |
October 2020 |
|
Barham |
Lawson Pavilion Refurbishment 1-2 |
February 2021 |
|
Mathoura |
Picnic Point Development (footbridges) |
June 2020 |
|
Mathoura |
Picnic Point Boat Ramp |
July 2020 |
|
Moama |
New Office Car Park Upgrade |
December 2019 |
|
Moama |
Recreation Reserve Road Sealing and Drainage |
December 2019 |
|
Moama |
HQ refurbishment Stage 1 |
January 2020 |
|
Moama |
Rec Reserve Zone 2 – Installation of sports field lighting, car park upgrade, field extension (Eddy Oval) |
August 2020 |
|
Moama |
Rec Reserve Zone 3 – Off Leash Area |
August 2020 |
|
Moama |
Moama Recreation Reserve – Showground Stimulus Funding |
October 2020 |
|
Moama |
Business Park (Industrial Estate) – Water Pump Upgrade |
January 2021 |
|
Moulamein |
Merran Creek Bridge - Moulamein-Swan Hill Road |
June 2020 |
|
Moulamein |
Pre-School |
October 2020 |
|
Moulamein |
South Rec Reserve renewal surface and lights and shelter shed / Tennis courts |
June 2020 |
|
Tooleybuc |
Recreation Reserve Irrigation System Upgrade |
January 2020 |
|
Tooleybuc |
Foreshores Development - Pontoon |
November 2019 |
|
Tooleybuc |
Mensforth Park Footpath and Lighting |
November 2019 |
|
Tooleybuc |
Mensforth Park Upgrade Stage 1 |
March 2020 |
|
Tooleybuc |
Recreation Reserve Amenities Building |
October 2020 |
|
Wakool |
New Toilet Block |
July 2020 |
|
Wakool |
Ezy Dump installation – Wakool Recreation Reserve |
February 2021 |
|
Various |
Aerial Imagery Capture |
April 2021 |
|
Various |
Playgrounds – Wakool Rec Reserve, Moulamein South Rec Reserve, Tooleybuc Mensforth Park, Moama Adventure Playpark, Wakool Township Exercise Equipment |
July 2019 |
CONCLUSION
All projects in progress remain on track for delivery within set timeframes and approved budgets.
|
MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
File Number: -
Author: Jan Donald, Executive Administration Officer
Authoriser: Scott Barber, Director Operations & Major Projects
|
That Council fund the voluntary contribution of $300 to fund Southern Riverina Irrigators (SRI), through Murray Irrigation, for advocacy to improve the reliability of General Security Water Entitlements. |
Background
Following on from a Shareholder Briefing of Murray Irrigation on 31 March 2021, a recent round of Landholder Association (LHA) meetings saw strong support from those in attendance to raise funds for Southern Riverina Irrigators (SRI).
Discussion
A one-off contribution of $300 (ex GST) per landholding was proposed to fund the organisation’s advocacy to improve the reliability of General Security Water Entitlements. Part of this process includes SRI establishing its own database. This new approach means that SRI will be able to contact landholders directly, without relying on Murray Irrigation as well as SRI collecting its own funding.
Additional information is provided within the Shareholder Briefing from Murray Irrigation attached.
Strategic Implications
1 - Strategic Theme 1: Built/Physical Environment
1.4 - Effectively plan for, improve and maintain water, sewer and waste
1.4.1 - Plan and develop long-term Integrated Water Cycle Management Strategy taking into account climate change, water security for towns and industry (including agriculture), sustainable demand and growth, and the natural environment
Budgetary Implications
A one-off contribution of $300 funded by Council.
Policy Implications
Nil.
Legislative Implications
Risk Analysis
· What can happen?
Council’s support of SRI to assist Council’s communities and rural ratepayers to gain improved reliability of allocation into NSW Murray General Security Water Entitlements may be perceived as political lobbying instead of community advocacy.
· How can it happen?
How this type of funding is perceived by the NSW State Governments.
· What are the consequences of the event happening?
Council seen as proactively supporting a lobby group may discredit Council.
· What is the likelihood of the event happening?
Minor
· Adequacy of existing controls?
Adequate. These decisions are transparently presented to Council for decision.
· Treatment options to mitigate the risk?
Council’s funding decision is apolitical. Council will continue advocate improved water allocation reliability for its communities and ratepayers, to any form or party persuasion of government.
Conclusion
Council should consider supporting the voluntary contribution of $300 per landholding to assist Southern Riverina Irrigators in their ongoing advocacy to improve the reliability of General Security Water Entitlements throughout the region.
1. SRI
Chair letter ⇩ 
2. SRI
Levy reminder ⇩
|
MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
File Number: -
Author: Onisimo Mukodi, Manager Design, Capital Works & Projects
Authoriser: Scott Barber, Director Operations & Major Projects
|
That the Council adopts the Moulamein Floodplain Risk Management Study and Plan as its policy document. |
Background
The NSW State Government, through the Department of Planning, Industry and Environment (DPIE), oversee the Floodplain Management Program. The program provides support to councils for the implementation of the NSW Government’s Flood Prone Land Policy as outlined in the NSW Government’s 2005 Floodplain Development Manual.
Councils can apply for Floodplain Management Grants designed to support council to manage flood risk. Grant funding can be sought for 4 independent project stages;
1. Flood study (previously approved in 2019).
2. Floodplain risk management study and plan (this report).
3. Feasibility study - Investigation, design and completion of a feasibility study, where required, for works identified in a floodplain risk management plan. This stage must be undertaken for projects that are likely to exceed $500,000.
4. Implementation of actions from the risk-management plan: civil/structural works, flood warning systems, evacuation management, voluntary purchase or house raising.
In 2019 Council adopted the Hydro-Spatial (2019) Moulamein Flood Study. Subsequently the Moulamein Floodplain Risk Management Committee commenced work on the Moulamein Floodplain Risk Management Study and Plan (Moulamein FRMS&P), now delivered pursuant to the NSW Government’s Flood Prone Land Policy in accordance with the NSW Government’s 2005 Floodplain Development Manual.
Both Hydro-Spatial Moulamein Flood Study (2019) and Moulamein FRMS&P were delivered with support of NSW Department of Planning, Industry and Environment (DPIE) through a 1 to 7 grant secured through the NSW Government’s Floodplain Management Program.
Discussion
NSW Government’s Flood Prone Land Policy places the responsibility for floodplain risk management on councils. Through the 2005 Floodplain Development Manual (the Manual), the NSW Government helps councils manage flood liable land in accordance with Section 733 of the Local Government Act 1993. It provides technical support to councils through the Department of Planning Industry and Environment and financial assistance through the Floodplain Management Program Grants.
If councils demonstrate that they have implemented floodplain management in accordance with the principles and guidelines in the Manual, they and their staff are protected from liability for damages associated with issuing advice or granting approvals on flood prone land.
The Moulamein FRMS&P considered hydraulic models for design flood events (1% Average Exceedance Probability or AEP, 2% AEP, 5% AEP, 10%, 20% AEP and the Probable Maximum Flood) from the Hydro-Spatial (2019) Moulamein Flood Study.
Example: a 1% AEP means there is a 1% (or approximately 1 in 100 year average recurrence) chance that an actual flood event of this size or greater would occur in any given year.
This plan includes the hazard categories within the floodplain for those events and their cumulative effects on land use scenarios for Moulamein within the town levee boundaries.
When adopted, the Moulamein FRMS&P will be used for Town Planning and Development Application assessments on land defined as flood prone in the Draft Local Flood Policy included within the document.
The protracted process for the delivery of the Moulamein FRMS&P took approximately two years to deliver. A community consultation meeting was held at Moulamein Bowling Club in February 2020 followed by a community survey in February 2021. Both events received low community participation. The community survey only attracted 3 responses. The responses were divergent and the outcome of the survey was inconclusive.
The final draft of the Moulamein FRMS&P was circulated to the Floodplain Risk Management Committee on 24 May 2021. Responses were received from the DPIE representative and the NSW State Emergency Service (SES) confirming that they have no further review comments.
It is appropriate that Council finalises the Floodplain Risk Management Study and Plan; acquits the current Floodplain Management Grant; progresses to the implementation stage and seek grant funding opportunities for the recommended measures, starting with the highest priorities based on the best benefit-cost ratios (BCRs), which will cost in the order of $0.9M through the NSW Floodplain Management Grants which will reduce damage by at least $1.5M.
Strategic Implications
1 - Strategic Theme 1: Built/Physical Environment
1.3 - Improve and maintain community infrastructure
1.3.4 - Plan for, improve, and maintain town flood levees
Budgetary Implications
No budget implications.
Policy Implications
Murray River Council Risk Management Policy (POL200).
Murray River Council Work Health & Safety Policy (POL506).
Murray River Council Asset Management Policy (POL305).
Murray River Council Local Emergency Management Plan (2020)
Legislative Implications
Local Government Act 1993.
Risk Analysis
· What can happen?
If the Moulamein FRMS&P is not adopted by Council, it will continue to rely on outdated Patterson Britton (2006) Moulamein Flood Study and will fall short of properly fulfilling its obligations under Section 733 of the Local Government Act 1993, the NSW Government’s Flood Prone Land Policy outlined in the 2005 Floodplain Development Manual. Council will not meet its obligations under the NSW Floodplain Management Grants.
· How can it happen?
Delays in adoption of the Moulamein FRMS&P.
· What are the consequences of the event happening?
Council may potentially be liable for damages in relation to advice or planning approvals on flood prone land in Moulamein.
Council may fail to meet its obligations under the NSW Government Floodplain Management Grants and lose its grant funding allocation. Council may receive poor ratings in future grant application assessments.
· What is the likelihood of the event happening?
Low to medium, assuming the recommendations in this report are well received by Council.
· Adequacy of existing controls?
Inadequate, Patterson Britton (2006) Moulamein Flood Study is outdated.
· Treatment options to mitigate the risk?
Adoption of the Moulamein FRMS&P.
Conclusion
It is appropriate that the Council adopts the Moulamein FRMS&P and actively seeks funding to implement the actions contained in the Implementation Plan.
1. 18010_Moulamein_FRMSP_Draft_R06_Vol1
(under separate cover)
2. 18010_Moulamein_FRMSP_Draft_R06_Vol2
(under separate cover)
|
MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
File Number: -
Author: Sandra Gordon, Manager Risk
Authoriser: Terry Dodds, Chief Executive Officer
|
That the DRAFT Vehicle Driveway Policy V#2 be adopted by Council and placed on public display.
|
Background
Version #1 of the Vehicle Crossing Policy was adopted by Council on 13 December 2016 and placed in the Policy Register. It did not go out on public display. It was based on a Murray Shire Council policy. There is an Application Form associated with this Policy.
Discussion
Council is required to review all policies within a term of Council and therefore this Policy was overdue for review.
The changes in this version include:
· Formatted into the recognised MRC template.
· Correction of position titling in line with the 2020 Organisational Restructure.
· The name of the Policy has been changed from “Vehicle Crossings Policy” to the “Vehicle Driveway Crossover Policy”.
· References to Crossings have been changed to the correct terminology of Crossovers.
· Additional text has been added to clarify Council’s requirements, these additions to the Policy have been highlighted in yellow.
Strategic Implications
5 - Strategic Theme 5: Leadership and Governance
5.1 - An effective, efficient and progressive Council that provides leadership to the community
5.1.1 - Council decision making takes into account the needs and priorities of our local communities and the longer term social, cultural, economic and environmental viability and sustainability of our region
Budgetary Implications
Nil
Policy Implications
Nil.
Legislative Implications
Risk Analysis
· What can happen?
This policy is an important tool to inform ratepayers of Council’s requirements in regard to Vehicle Crossovers.
· How can it happen?
Driveway Crossovers not built to Council’s requirements and may have to be replaced.
· What are the consequences of the event happening?
Minor
· What is the likelihood of the event happening?
Rare
· Adequacy of existing controls?
Controls are adequate.
· Treatment options to mitigate the risk?
Placing the Policy on public display and on the website.
Conclusion
There have not been vast changes made to this Policy and any additional text has been added to further clarify the requirements and standards that ratepayers are required to meet when building a driveway crossover.
1. MRC
Policy - DRAFT Vehicle Driveway Crossover Policy V#2 ⇩
|
MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
9.4 Director Planning and Environment Report and Supplementary Matters
File Number: -
Author: Rod Croft, Interim Director Planning & Environment
Authoriser: Terry Dodds, Chief Executive Officer
|
That the Planning & Environment Directorate - Monthly Activity Report for the period 1 May to 31 May 2021 be received and the information noted by the Council. |
Discussion
This report details the activities of Council’s Planning and Environment Directorate from 1 May to 31 May 2021.
Development Services is currently determining Development Applications 82.35% within Statutory timelines, which I believe is the highest council has ever been (since amalgamation or even prior to potentially).
Development services are just keeping up with the increased workload due to residential growth in our area, but we are seeing a steady increase of applications in comparison to the 2020 year. In the month of May, Development services approved just over $12.6 million worth of investment, with 54 applications approved across our Council area (which is high output from our staff on average).
Waste and Compliance reports are attached and provides an update on areas of interest. A lot of positive aspects of both functions occurring in the month of May (see comments in the attachments).
1. Applications
Determined - May 2021 ⇩
2. Application
Key Performance Summary – Outstanding Applications as at 9 June 2021 ⇩ 
3. DA
Perfomance Report Planning - May 2021 ⇩ 
4. Compliance
Report - May 2021 ⇩
5. Waste
Report - May 2021 ⇩
|
MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
9.5 Director Community and Economic Development Report and Supplementary Matters
File Number: -
Author: Beck Hayward, Economic Development Officer
Authoriser: John Harvie, Director Community and Economic Development
|
That: 1. Council agrees to waive the Development Application fees of $3,098.70 and any headworks charges relating to the development of the next stage in the Mathoura Retirement Village. 2. Council advertises its intention to waive the fees for a period of 28 days. |
Background
The Mathoura Retirement Village comprises of 9 units located on the one site in Mathoura. In addition, there is vacant land on which a further 6 units could be developed subject to planning, feasibility, and financing.
Residents in the Village either pay a rent or a refundable entry contribution coupled with service fees. The resident tenure is provided by way of a rental agreement or an agreement under the Retirement Villages Act.
Residents come from within the Mathoura community.
The Retirement Village assets are owned by Council and is managed by the Mathoura Retirement Village Committee under Sections 377 and 355 of the NSW Local Government Act 1993.
Responsibility for the day-to-day operation of the Village rests with the Committee who can access agreed Council services to assist in meeting their obligations.
The Committee are in the process of coordinating plans and costings for the next four units planned for the village and for the next two units to be built in the village. Brandrick Architects have been engaged to design, prepare plans, obtain planning approval, undertake contract documentation, and project administration.
At its October 2020 meeting, Council agreed to borrow funds on behalf of the Committee for this project.
Discussion
Council has received a request from the Mathoura Retirement Village Management Committee to waive any development approval related fees, as well as any headworks charges relating to the next stage of units at the Village.
Strategic Implications
3 - Strategic Theme 3: Social Wellbeing
3.1 - Enable community access to services, programs and facilities to support and enhance health, wellbeing, and community safety
3.1.4 - Develop community-based plans for appropriate facilities and services (including variable use of facilities) to meet current and future needs of each community
Budgetary Implications
The fee quote for the Development Application for the next stage of the village (four units) is $3,098.70.
Policy Implications
Nil.
Legislative Implications
LOCAL GOVERNMENT ACT 1993 - SECT 610E
Council may waive or reduce fees
(1) A council may waive payment of, or reduce, a fee (whether expressed as an actual or a maximum amount) in a particular case if the council is satisfied that the case falls within a category of hardship or any other category in respect of which the council has determined payment should be so waived or reduced.
(2) However, a council must not determine a category of cases under this section until it has given public notice of the proposed category in the same way as it is required to give public notice of the amount of a proposed fee under section 610F(2) or (3).
Risk Analysis
· What can happen?
n/a
· How can it happen?
n/a
· What are the consequences of the event happening?
n/a
· What is the likelihood of the event happening?
n/a
· Adequacy of existing controls?
n/a
· Treatment options to mitigate the risk?
n/a
Conclusion
It is not uncommon for Council to receive requests to waive fees from not-for-profit organisations.
Council has, in the past, generally agreed to waive the fees.
The Mathoura Retirement Village Management Committee is a volunteer, not-for-profit committee that has served the Mathoura community, and worked closely with Council, for many years. As demand grows for more units, the Committee must work to increase the supply of units available to rent.
1. Development
Plans ⇩
2. Development
Timeline ⇩ 
3. Fee
Quote ⇩
|
MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
File Number: -
Author: Julia Druitt, Grants Officer
Authoriser: John Harvie, Director Community and Economic Development
|
That Council receive and note the June 2021 Funding Report. |
Background
The purpose of this report is to provide an update on current business and community funding opportunities.
Discussion
Council has received funding under the following programs:
Local Sports Defibrillator Program
Funding towards the purchase of a Defibrillator for the Moama Recreation Reserve.
|
Murray River Council |
NSW Office of Sport |
$1,300 |
Council has recently applied for funding under the following programs:
|
Murray Darling Basin Economic Development Program |
New Tourism Attraction Mathoura |
$515,000 |
|
Snow Hydro Legacy Freight Fund Linkages |
EOI Moama Water Treatment Plant |
$34,000,000 |
|
Community Building Partnerships |
Moama Preschool Pedestrian Crossing |
$50,000 |
|
Francis Street Upgrade |
$157,000 |
|
|
Moulamein Library Pedestrian Crossing |
$40,000 |
|
|
Moama Recreation Shared Path and Open Space Public Lighting upgrade |
$50,000 |
|
|
Perricoota Road Bike Path Asphalt |
$180,000 |
|
|
Tourism Industry Marketing Support Program |
Destination marketing campaign |
$50,000 |
Grants Hub
Council has launched a Grants Hub for all businesses, community groups and not-for-profits located in the Murray River Council local government area.
The Grants Hub provides a comprehensive list of all grant and funding opportunities available Australia wide. Grants from many sources are listed including:
· Federal government grants;
· State government grants;
· Local government grants;
· Corporate grants; and
· Philanthropic grants.
This free service means our customers will never miss a grant opportunity again, with the ability to receive email alerts for new grants, save your favourites and receive up-to-date information to assist you in applying for grants.
Link can be found on Council’s website: https://murrayriver.grantguru.com.au/
Strategic Implications
4 - Strategic Theme 4: Economic Growth
4.1 - Encourage and support economic development across a range of sectors
4.1.2 - Support the local business sector to grow, adapt and respond to new opportunities
Budgetary Implications
Council contributions as budgeted.
Policy Implications
Nil.
Legislative Implications
Risk Analysis
· What can happen?
N/A
· How can it happen?
M/A
· What are the consequences of the event happening?
N/A
· What is the likelihood of the event happening?
N/A
· Adequacy of existing controls?
N/A
· Treatment options to mitigate the risk?
N/A
Conclusion
Current community and business opportunities can be found via Council’s Grants Hub and have been distributed via the Economic Development and Tourism database.
1. Grants
Update June 2021 ⇩
|
MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
File Number: -
Author: Sarah Ryan, Mananager Community and Economic Development
Authoriser: John Harvie, Director Community and Economic Development
|
That Council receive the reports on Section 355 Committee Minutes and note the contents of the minutes. |
Background
Council Section 355 Committees are to provide minutes of each committee meeting to keep Council informed of the committee’s activities.
Discussion
Some, but not all, committees comply with this requirement. The Director Community and Economic Development and the Manager Economic Development and Tourism will work with all committees to help them to meet their obligations as required by s355 of the Local Government Act 1993.
The minutes received by Council during the Period May-June are attached for Council’s information.
Strategic Implications
5 - Strategic Theme 5: Leadership and Governance
5.3 - Communication and collaboration identifies and meets community needs
5.3.1 - Council clearly identifies and promotes simple, effective communication, consultation and participation for community
Budgetary Implications
Nil
Policy Implications
Nil.
Legislative Implications
Risk Analysis
· What can happen?
Nil
· How can it happen?
N/A
· What are the consequences of the event happening?
N/A
· What is the likelihood of the event happening?
N/A
· Adequacy of existing controls?
N/A
· Treatment options to mitigate the risk?
N/A
Conclusion
Council staff are highly engaged with Section 355 Committees, with scheduled face to face meetings now resuming.
1. Section
355 Committee Minutes - June 2021 ⇩
|
MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
File Number: -
Author: John Harvie, Director Community and Economic Development
Authoriser: Terry Dodds, Chief Executive Officer
|
That Council note and receive the report. |
Background
Council has commissioned the design, build and operation of a mobile library service and mobile service centre to service Tooleybuc, Murray Downs and Wakool.
Discussion
This report is to provide an update on the project and the proposed services.
The Mobile Library/Customer Service Centre will be delivered in the week commencing 5th July 2021 and will commence delivering services on 24th August 2021 at Murray Downs. The time between delivery and commencing operation will be used to transfer from the Central Murray Library online operating platform to the Swan Hill Library operating system and to enter Mathoura book stocks into the system.
The service timetable is outlined in the following table:
|
DAY OF THE WEEK |
PLACE |
TIME |
|
TUESDAY |
Murray Downs (To be decided) |
10.15am – 12.15pm |
|
WEDNESDAY |
Wakool Public School Wakool Pre-school Wakool Morago Street |
10.15am – 10.45am 11.00am – 11.30am 12.45pm – 2.15pm
|
|
THURSDAY |
Tooleybuc Pre-school Tooleybuc Public School Murray Street |
11.15am – 11.45am 12.00pm – 1.30pm 2.15pm – 3.00pm |
The services that will be delivered include:
· Library Services
· Public Access Computer & Internet
· Murray River Council Services including bill payment
· Service NSW Advisory Service
· Tourism Information
Strategic Implications
3 - Strategic Theme 3: Social Wellbeing
3.1 - Enable community access to services, programs and facilities to support and enhance health, wellbeing, and community safety
3.1.4 - Develop community-based plans for appropriate facilities and services (including variable use of facilities) to meet current and future needs of each community
Budgetary Implications
Nil
Policy Implications
Nil.
Legislative Implications
Risk Analysis
· What can happen?
Nil
· How can it happen?
Nil
· What are the consequences of the event happening?
Nil
· What is the likelihood of the event happening?
Nil
· Adequacy of existing controls?
Nil
· Treatment options to mitigate the risk?
Nil
Conclusion
The introduction of the Mobile Library / MRC Service Centre will provide the communities of Wakool, Tooleybuc and Murray Downs with access to new services as well as an upgraded library service.
|
MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
File Number: -
Author: Lindy Leyonhjelm, Executive Assistant
Authoriser: Terry Dodds, Chief Executive Officer
|
That the Correspondence Report be received and the information noted by the Council. |
Discussion
Office of Local Government
· NSW OLG Council Circular 21-07 - 27 May 2021
· NSW OLG Council Circular GC-150 2021-22 Financial Assistance Grants (FAGs) – advance payment - 9 June 2021
· OLG NSW Council Circular 21-08 Consultation on draft Model Social Media and Councillor and Staff Interaction Policies - 08 June 2021
MINISTER HANCOCK OLGNSW
· A767610 - Local Government Amendment - Ministerial Letter_Part79 - 11 June 2021
· OLG Email Message from Minister Hancock - 17 May 2021
· OLG Message from Minister Hancock - 17 May 2021
MINISTER HANCOCK OLGNSW Fortnightly Newsletter
· OLG’s Fortnightly Newsletter – 14 May 2021
· OLG’s Fortnightly Newsletter – 28 May 2021
·
NSW Government COVID-19 Updates
· NSW Government COVID-19 Vaccination toolkit 25 May 2021
Inside Local Government
· Inside Local Government Email update – 24 May 2021
· Inside Local Government Email update – 27 May 2021
· Inside Local Government Email update – 1 June 2021
· Inside Local Government Email update – 3 June 2021
· Inside Local Government Email update – 7 June 2021
· Inside Local Government Email update – 10 June 2021
The Riverine Grazier
· The Riverine Grazier edition – 26 May 2021
· The Riverine Grazier edition – 9 June 2021
Regional Development Australia
· Regional Development Australia Newsletter 10 June 2021
General correspondence
· VLine COVID Face Mask Update 27 May 2021
· VLine Letter to Suppliers - Covid-19 - Mask Wearing Indoors 26 May 2021
1. NSW
OLG Council Circular 21-07 27 May 2021 ⇩ 
2. NSW
OLG Council Circular GC-150 2021-22 Financial Assistance Grants (FAGs) –
advance payment 9 June 2021 ⇩ 
3. OLG
NSW Council Circular 21-08 Consultation on draft Model Social Media and
Councillor and Staff Interaction Policies 08 June 2021 ⇩
4. Minister
Hancock A767610 - Local Government Amendment - Ministerial Letter_Part79 - 11
June 2021 ⇩
5. OLG
Email Message from Minister Hancock 17 May 2021 ⇩
6. OLG
Message from Minister Hancock 17 May 2021 ⇩ 
7. OLG
Minister Hancock Fornightly Newsletter 14 May 2021 ⇩
8. OLG
Minister Hancock Fornightly Newsletter 28 May 2021 ⇩
9. NSW
Government COVID-19 Vaccination tookit 25 May 2021 ⇩
10. Inside
Local Government 24 May 2021 ⇩
11. Inside
Local Government 27 May 2021 ⇩
12. Inside
Local Government 1 June 2021 ⇩ 
13. Inside
Local Government 3 June 2021 ⇩
14. Inside
Local Government 7 June 2021 ⇩
15. Inside
Local Government 10 June 2021 ⇩
16. The
Riverine Grazier 26 May 2021 ⇩
17. The
Riverine Grazier 9 June 2021 ⇩
18. VLine
COVID Face Mask Update 27 May 2021 ⇩
19. VLine
Letter to Suppliers - CoVid-19 - Mask Wearing Indoors 26 May 2021 ⇩
|
MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
File Number: -
Author: Lindy Leyonhjelm, Executive Assistant
Authoriser: Terry Dodds, Chief Executive Officer
|
That the Sundry Delegates Report of the Mayor and Councillors for the period 24 May 2021 to 21 June 2021 be received and the information noted by the Council; and reasonable out of pocket expenses be met by Council. |
Discussion
The Mayor, Councillor Chris Bilkey reported on his attendance at the following meetings and functions:
· 24 May: Sunrice presentation & Council Pre-Briefing – Moama
· 24 May: Ordinary Meeting of Council – Moama
· 26 May: 2QN Interview
· 27 May: Travel to Sydney for Country Mayors Association Meeting
· 28 May: Country Mayors Association Meeting - Sydney & travel to Moama.
· 31 May: Interviews with Blackadder Assoc – Dept Planning & Environment and Corporate Services – Moama
· 2 June: 2QN Interview & Fortnightly Councillor Update – Moama office
· 4 June: NSW Cross Border Briefing - Victorian travel restrictions – Teams meeting
· 9 June: 2QN Interview
· 10 June: Meeting with Erin Cini – Water – Department of Planning, Industry and Environment – Moama office
· 15 June: Videoconference with Minister Stokes Key staff
· 21 June: Tourism Board Planning Day
The Deputy Mayor, Councillor Nikki Cohen reported on her attendance at the following meetings and functions:
· 24 May: Sunrice presentation & Council Pre-Briefing – Moama
· 24 May: Ordinary Meeting of Council – Moama
· 31 May: Interviews with Blackadder Assoc – Dept Planning & Environment and Corporate Services – Moama
· 8 June: Moama Recreation Reserve Meeting – Moama
· 16 June: Moama Anglican Grammar Fitness Centre Opening – Moama
· 16 June: Fortnightly Councillor update - Teams
Councillor Tony Aquino reported on his attendance at the following meetings and functions:
· No report provided.
Councillor Gen Campbell reported on her attendance at the following meetings and functions:
· No report provided.
Councillor Alan Mathers reported on her attendance at the following meetings and functions:
· No report provided.
Councillor Ann Crowe reported on her attendance at the following meetings and functions:
· No report provided.
Councillor Neil Gorey reported on his attendance at the following meetings and functions:
· No report provided.
Councillor Thomas Weyrich reported on his attendance at the following meetings and functions:
· 24 May: Sunrice presentation & Council Pre-Briefing – Moama
· 24 May: Ordinary Meeting of Council – Moama
Councillor Geoff Wise reported on his attendance at the following meetings and functions:
· No report provided.
|
MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
10 Notice of Motions/Questions with Notice
File Number: -
I, Councillor Thomas Weyrich, give notice that at the next Ordinary Meeting of Council to be held on 22 June 2021, I intend to move the following motion:-
|
That council receive an update on losses incurred and legal proceedings involving MRE and further give notice to cancel lease on said land. |
Rationale
Type here
I commend this Notice of Motion to Council.
|
MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
10.2 Notice of Motion - re-engage with Campaspe Shire to refurbish the steam locomostivbe located in the wharf area
File Number: -
I, Councillor Thomas Weyrich, give notice that at the next Ordinary Meeting of Council to be held on 22 June 2021, I intend to move the following rescission motion:-
|
That re-engage with Campaspe Shire to refurbish the steam locomotive located in the wharf area and we cc neighbouring shires with a view to participation and engagement in controlling said locomotive, ultimately owning and running it in a joint agreement as a tourist attraction. |
Rationale
Type here
I commend this Notice of Motion to Council.
|
MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
10.3 Notice of Motion - Investigate the potential of Steam Train access from Bendigo to Echuca and beyond
File Number: -
I, Councillor Thomas Weyrich, give notice that at the next Ordinary Meeting of Council to be held on 22 June 2021, I intend to move the following motion:-
|
That Council: 1. Engage with our Tourism bodies, Campaspe Shire Council, the City of Greater Bendigo, Regional Development Victoria, and Edward River Council, to collaborate in the development of regular Heritage Rail (Steam Train) services between Melbourne / Bendigo and Deniliquin.
2. That stakeholders develop bookable products that include overnight stays and after dark entertainment. |
Rationale
We live in a wonderful location. The fact that there are 2-million-over-night visitations to Echuca Moama indicates that others must think we’re worthwhile spending time in too. Obviously, our many tourism drawcards are considered very special by a great many people. But it would be hard to find a tourist arguing that the most memorable, and well know attraction other than the actual Murray River itself, relates to the industrial era dominated by steam: the famous Paddle Steamers.
Tourism, related to the other equally romantic and nostalgic use of steam power, such as steam trains, are huge drawcards to other locations. This has been further precipitated by the large number of television programs and pay for viewing documentaries on train travel in general, but in particular, focusing on the romance of the bygone era underpinned by steam trains. Scott McGregor’s Railway Adventures is just one example of an Australian tour company that promotes steam train tourism.
Like all good things though, there is a risk of complacency creeping in, as tourism it is no different to any other saleable product. To stay relevant, in any industry, requires constant evolution and re-birthing. Whilst not wanting to detract from Paddle Steamers as a drawcard for one minute, or the Echuca-Moama ‘brand’ either, our wider community cannot risk us resting on our laurels. By supplementing the existing steam-powered Paddleboat image, with steam trains, there would not only be renewal of interest in the former, but new interest generated by the latter.
The promotion of a refreshed and broader steam image would give Echuca Moama and opportunity to advertise longer-stay packages by giving day-trippers greater motivation to stay for a long weekend.
I commend this Notice of Motion to Council.
|
MURRAY RIVER COUNCIL Ordinary Council Meeting Agenda |
22 June 2021 |
